RFI IWMS.pdf

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

48TH CONTRACTING SQUADRON (USAFE)

Issue Date: 4 September 2025 Response Due Date: 18 September 2025 NAICS: 562119 – Other Waste Collection

Subject: Request for Information (RFI) – UK-Wide Integrated Waste Management Services

(IWMS)

This notice DOES NOT constitute a Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB), or solicitation, nor does it represent any commitment by the Government. Since this is an RFI announcement, no evaluation letters and/or results will be issued to the respondents. No reimbursement will be made for any costs associated with providing information in response to this announcement. No telephone calls will be accepted requesting a bid package or solicitation. A solicitation does not presently exist. The 48th Contracting Squadron (48 CONS) will not accept or acknowledge emails over 5MB, brochures, samples, catalogs, and any other marketing solicitation information.

The Government is performing market research primarily in order to determine if there are firms that possess the capability to execute the requirements of this RFI. Therefore, we invite offerors to provide a capability statement in response to this requirement. Prospective offerors shall be registered in System for Award Management (SAM) prior to award of any Federal Government contract. Offerors are encouraged to obtain further information on SAM registration at the following website: https://sam.gov/

Description:

The 48th Contracting Squadron at Royal Air Force (RAF) Lakenheath, United Kingdom, seeks feedback/sources from companies/entities/firms capable of providing all personnel, equipment, containers, tools, materials, vehicles, supervision, and other items and services necessary to perform the Integrated Waste Management Services (IWMS) described in the draft Performance Work Statement (PWS) at U.S. Visiting Forces (USVF) locations across the United Kingdom (U.K).

NOTE: The PWS provided in this RFI is a draft PWS only and is subject to change prior to the release of a formal solicitation.

Scope of Responsibilities:

The Contractor shall provide all personnel, equipment, containers, tools, materials, vehicles, supervision, and other items and services necessary to perform the IWMS described in this draft PWS at USVF locations across the U.K. IWMS consists of solid (to include recycling), non-hazardous and hazardous liquid waste collections and removal. As of the date of this draft PWS, USVF locations include RAF Lakenheath, Feltwell, Mildenhall, Alconbury, Blenheim Crescent, Croughton, Fairford, Molesworth and Welford. The Contractor shall perform to the standards in the contract, as well as all applicable UK laws and regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD).

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e-mail message addressed to the Point of Contacts (POCs), below with the subject line “Response to IWMS RFI” no later than 1400 GMT on 18 September 2025. Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Requested Information:

Please indicate in your response if you can supply all requested services or a portion of the services.

The following is requested from interested companies:

1. Please indicate if your company is willing/able to provide these services or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued. Please provide further details to assist in market research.

2. Please provide brochures/descriptive literature commonly provided to the general public.

Provide full vendor name, address, and contact information. Please note, registration in System for Award Management (SAM) will be required to be eligible for award if a solicitation is issued. If registered or was once registered in System for Award Management (SAM), please provide the Unique Entity Identification (UEI) and

CAGE/NCAGE.

3. Does your company have the infrastructure and capacity to perform the above refuse services?

4. Are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for refuse services?

5. Please indicate if your company is able/willing to price for a contract with an extended performance period of up to a maximum of seven (7) years and whether you have any concerns about providing a fixed price for a duration of seven (7) years.

6. Please identify and provide cost driver information that may affect the performance of refuse services?

7. Would your company be able to service all USVF locations or only certain locations? If only certain locations, please indicate which locations your company could service.

8. Are there any areas of the draft PWS which are unclear or not commercially standard practice?

Please submit a response via scan/email attachment on company letterhead to the points of contact listed below.

Points of Contacts:

Claire Hammond, Contracting Officer Phone +44 1638 522407 Email: claire.hammond.gb@us.af.mil

Sean Gillesby, Contracting Officer Phone +44 1638 521823 Email: sean.gillesby@us.af.mil

Madison Maynard, Contracting Specialist Phone +44 1638 524038 Email: madison.maynard@us.af.mil mailto:sean.gillesby@us.af.mil