PWS IWMS FINAL DRAFT for RFI.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

UK-WIDE INTEGRATED WASTE MANAGEMENT SERVICES (IWMS)

3 September 2025

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, containers, tools, materials, vehicles, supervision, and other items and services necessary to perform the integrated waste management services (IWMS) described in this performance work statement (PWS) at U.S. Visiting Forces (USVF) locations across the United Kingdom (U.K.).

IWMS consists of solid (to include recycling), non-hazardous and hazardous liquid waste collections and removal. As of the date of this PWS, USVF locations include Royal Air Force (RAF) Lakenheath, Feltwell, Mildenhall, Alconbury, Blenheim Crescent, Croughton, Fairford, Molesworth and Welford. The Contractor shall perform to the standards in the contract, as well as all applicable United Kingdom laws and regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors can be found in Appendix A of this document. Collection areas can be found in Appendix B of this document.

Service requirements outlined in this PWS apply to all USVF locations, unless otherwise specified.

1.1 COLLECTION REQUIREMENTS

1.1.1 Main Base

1.1.1.1 Municipal Solid Waste (MSW). The Contractor shall provide all containers. Contractor shall empty refuse containers in accordance with Appendix B. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the Contracting Officer’s Representative (COR) and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval. Historical frequency tables are located at Appendix A. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container. Site weights and Tip-Site Tickets shall be provided to the COR the next working day.

A written description of the waste including the European Union List of Waste or European Waste Catalogue (EWC) code shall be provided when disposing of MSW that is treated, recovered, or separated for recycling or recovery.

1.1.1.1.1 UK Regulations – Waste Services. The Contractor shall perform all waste management services in accordance with (IAW) applicable UK regulations and governing standards. These include:

Table 1: Applicable Waste Management Regulations

Regulation / Standard Reference / Date

The Waste (England and Wales) Regulations UK SI 2012/0811; amended by UK SI 2014/1771

Duty of Care Regulations SI 1991/2839

The Environmental Protection Act 1990

The Separation of Waste (England) Regulations 2025 (Effective) Final Governing Standards – United Kingdom, Chapter 15 (Solid Waste) Jun-24 Final Governing Standards – United Kingdom, Chapter 16 (Hazardous Waste & Duty of Care Code of Practice) Jun-24

1.1.1.1.2 Environmental Permitting Regulations. The Contractor shall demonstrate that all prime and subcontractor performing work is in possession of UK Environmental Agency (EA) permits and is registered with the EA public register to transport and dispose of all types of waste covered by this contract. The contract cannot be awarded to an organization that cannot demonstrate that they or their applicable partners or subcontractors are in possession of the relevant permits and licenses to operate. Permits for all facilities (e.g., Landfill sites, incinerators, material recovery, processing/treatment) for each type of waste covered by this contract shall be IAW UK’s EA Standards. Copies shall be forwarded to each installation’s Environmental Office no later than 5 working days prior to the start of the contract.

1.1.1.1.3 In-flight bladder relief device (Piddle Packs) – RAF Lakenheath. The Contractor shall provide all containers. The Contractor shall empty containers used to dispose of Air Crew Piddle Packs in accordance with Appendix B in order to maintain a healthy and sanitary environment. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. This waste stream shall be removed by the Contractor to an offsite location for incineration. Piddle Pack containers and pickup schedule are identified in Appendix B. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day.

1.1.1.2 Food Waste. The Contractor shall provide containers for the collection of food waste.

The contractor shall empty containers used to dispose of food waste as necessary to maintain a healthy, vector-free environment on days when the serviced facility is in operation. Food Waste containers and pickup days are identified in Appendix B. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B.

Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. All containers shall be clearly labelled with the waste stream.

A written description of the waste, including the EWC code shall be provided when disposing of

MSW that has been treated, recovered, or separated for recycling or recovery. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR. Contaminated waste shall be treated and disposed of as general waste, with associated costs factored into the monthly line-item cost, at no additional cost to the Government.

1.1.1.2.1 International Food Waste (CAT 1). The contractor shall provide all containers for the collection of CAT 1 waste. CAT I waste streams shall be removed by the Contractor and transported to an offsite location authorized for CAT 1 incineration IAW UK and EU regulations. The Contractor shall supply each facility with the appropriate clearly marked containers specifically designated for the disposal of CAT 1 waste. Estimated workload factors and collection areas are identified in Appendix B. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR.

1.1.1.2.2 Food Waste Including Animal By-Products (CAT 3). The Contractor shall provide all containers for the collection of CAT 3 waste. CAT 3 waste shall be removed by the Contractor and transported to an offsite location authorized for CAT 3 disposal and processing IAW UK and EU regulations. The Contractor shall supply each facility with the appropriate clearly marked containers specifically designated for the disposal of CAT 3 waste. Estimated workload factors and collection areas are identified in Appendix B. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR.

1.1.1.3 Recycling - RAF Fairford / Welford. The Contractor shall supply appropriate containers to designated Recycling Areas at RAF Fairford and Welford for the collection of Dry Mixed Recycling (DMR), glass and bulk scrap wood. Recyclable materials include, but are not limited to, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated Fiberboard/cardboard/paperboard, plastics. Pickup shall be accomplished in accordance with Appendix B. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the Contracting Officer’s Representative (COR) and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval.

Historical frequency tables are located at Appendix A. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.4 RAF Blenheim Crescent DMR (Dry Mixed Recycling) Only. The Contractor shall provide all containers for the collection of DMR. The Contractor shall empty DMR containers based on the Appendix B. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the COR and Contractor shall monitor container fill capacities during the first 30 days of performance and one additional mutually agreed-upon within the same performance period.

The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval. Historical frequency tables are located at Appendix A. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.5 RAF Croughton Glass Bottle Bank. The Contractor shall be required to empty a glass bottle bank at RAF Croughton IAW Appendix B. The COR will request emptying, and the Contractor shall respond and complete collection within 5 working days of notification.

1.1.1.6 Sewage Screening/Rag. RAF Fairford. The Contractor shall supply appropriate watertight containers suitable for the collection of pretreated Sewage Screening/Rag. The Contractor shall establish initial vehicle routes and collection schedules upon contract award.

Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the COR and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow.

No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval.

1.1.2 MILITARY FAMILY HOUSING (MFH) COLLECTION REQUIREMENTS

1.1.2.1 Municipal Solid Waste. The Contractor shall provide all containers for each MFH domestic property. MSW containers to be placed at curbside by MFH occupants on scheduled pickup days. The Contractor shall provide containers which match the color of the local Council Authority where the installation is located and be clearly labelled to identify the waste stream.

Pickup shall be accomplished IAW Appendix B. Initial vehicle routes and collection schedules shall be submitted to the COR no later than five calendar days prior to the start of contract performance. The Contractor shall be responsible for cleaning any spills, debris, etc. while collecting MSW at each location. Installations requiring MFH collections are RAF Alconbury, RAF Croughton, RAF Fairford Site weight tickets and Landfill site tip tickets shall be provided to the COR, no later than the next working day. A written description of the waste, including the EWC code shall be provided when disposing of MSW that has been treated, recovered, or separated for recycling or recovery. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2.2 Food waste. The Contractor shall provide all containers for each MFH domestic property. Food waste containers will be placed at curbside by MFH occupants on scheduled pickup days. The Contractor shall provide containers which match the color of the local Council Authority where the installation is located and be clearly labelled to identify the waste stream.

Pickup shall be accomplished IAW with Appendix B. Initial vehicle routes and collection schedules shall be submitted to the COR no later than five calendar days prior to the start of contract performance. Food Waste container location and pickup days are identified in Appendix B. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. A written description of the waste, including the EWC code shall be provided when disposing of food waste that has been treated, recovered, or separated for recycling or recovery. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2.3 Recycling. The Contractor shall provide all containers for each MFH domestic property.

Recycling containers will be placed at curbside by MFH occupants on scheduled pickup days.

The Contractor shall provide containers which match the color of the local Council Authority where the installation is located and be clearly labelled to identify the waste stream. Pickup shall be accomplished IAW Appendix B. Initial vehicle routes and collection schedules shall be submitted to the COR no later than five calendar days prior to the start of contract performance.

Recyclable materials include, but are not limited to, industrial scrap material, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, and rags/textile waste. The Contractor may request approval to recycle additional materials not listed above with prior coordination with the COR.

All recyclable items shall be stored, transported and disposed of IAW with UK laws and regulations. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2.4 Green Waste. The Contractor shall provide all containers for each MFH domestic property. Green waste containers will be placed at the curbside by MFH occupants on the scheduled pickup date. The Contractor shall provide containers which match the color of the local Council Authority where the installation is located and be clearly labelled to identify the waste stream. Pickups shall be accomplished IAW Appendix B. Initial vehicle routes and collection schedules shall be submitted to the COR no later than five calendar days prior to the start of contract performance. Green Waste will include, but is not limited to, grass, branches/twigs, leaves, flower cuttings, hedge trimmings, mulch, sod, dirt, small trees/shrubs and vegetable waste. Waste Transfer consignment notes shall be provided to the COR, no later than the next working day. Missed collections shall be recovered and collections performed no later than the next working day following notification from the CO or COR. When the Contractor completes service at a location, the Contractor shall ensure there is no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2.5 Bulk Item Pickup – RESERVED.

1.1.3 OVER AND ABOVE REQUIREMENTS. The following services shall be separately priced IAW the cost contained in the Attachment 2 – Pricing Schedule. The Contractor shall be compensated IAW the price specified on the price schedule for the applicable period when these services are authorized by the CO. Over and Above services shall not be performed without prior written approval from the CO.

1.1.3.1 Unscheduled Pickup and Special Events. In addition to the regularly scheduled solid waste collections, the CO or COR may request the Contractor perform unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one business day of notification from the CO or COR. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The COR shall notify the Contractor in writing at least seven days in advance of the special event date. See Appendix A for workload data related to unscheduled and special event support.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the Contractor shall provide containers for collection of C&D. The Contractor shall place containers at the designated site within one business day of notification by the CO or COR. The Contractor shall recycle or dispose of all C&D at a permitted recycling facility or permitted landfill IAW applicable UK and EU regulations. The Contractor shall provide weight tickets for all roll containers to the COR. A written description of the waste including the EWC code shall be provided when disposing of C&D that has been treated, recovered, or separated for recycling or recovery. Landfill site tip tickets shall be provided to the COR, no later than the next working day following disposal.

1.1.3.3 Public/Common Use MSW Receptacles – RESERVED.

1.1.3.4. Public/Common Use Recycling Receptacles – RESERVED.

1.1.3.5 Ash Collection – RESERVED.

1.1.3.6 Additional Pickups. In the event unusual conditions cause a container to require pickup before its scheduled service time, the CO or COR may request an additional pickup in writing.

Upon receipt of a written request, the Contractor shall perform the pickup within 24 hours, and the Contractor shall be compensated at the unit rate specified in the Pricing Schedule, based on the container size.

1.1.3.7 Container Relocations. The CO or COR may request relocation of containers in writing, and the Contractor shall complete the relocation within 72 hours. Container relocations within the same installation shall be at no additional cost. Container locations beyond the installation perimeter shall be charged at the unit rate specified in the Pricing Schedule. The specific relocation site shall be designated by the CO or COR.

1.1.3.8 Additional Front-End Loading (FEL)/Waste Container Requirements. In addition to the data supplied in Appendix A, the Government may require additional FELor waste containers to support any new facilities or meet increased service demand. The Contractor shall coordinate with the CO and COR to assess placement locations, service frequency, and integration into existing collection routes.

1.1.4 Inclement Weather Schedule. The Contractor shall continue to collect solid waste, and non-hazardous and hazardous liquid waste during periods of inclement weather. In cases of severe weather that create unsafe or impractical conditions for service, the CO or COR may authorize exceptions to normal collection requirements. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless otherwise authorized by the CO or COR.

1.1.5 Route Parameters. The Contractor shall propose collection routes for each service location and submit them to the COR for review and acceptance. Hours of access are between the hours of 0500 – 1700 Monday through Saturday. Collection outside these hours shall require prior coordination and written approval from the CO or COR. Escorted collection shall be IAW paragraph 4.7.4.2.

1.1.6 Points of Collection. Collection stations for MSW and recyclable materials are identified in Appendix A. The Contractor shall position bulk containers for customer ease of use in depositing MSW. The Contractor shall also position containers to minimize interference with adjacent parking areas, pavements, roadways, overhead utilities, trees, and other potential obstructions. Container placement shall also comply with any U.S. Air Forces Europe (USAFE) directives during periods of increased security, or as otherwise directed by the CO or COR.

1.1.7 Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. The Contractor is encouraged to recommend changes to the capacity of containers and/or pickup frequency that may improve the overall efficiency of MSW and recycling removal. All proposed changes shall be submitted in writing to the CO or COR. No changes shall be made until the proposed change is coordinated by the CO or COR.

1.1.8 Government-Approved Containers. Collection of MSW and recyclable materials in all non-residential areas shall be from Contractor-provided, CO or COR accepted containers.

Containers shall meet the base architectural and appearance standards. The Contractor shall provide residential containers for RAF Croughton and RAF Alconbury housing area which match the color of the local Council Authority where the installation is located, and be clearly labelled to identify the waste stream

1.1.9 Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that most debris will be placed in containers.

However, the Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10 Vehicle Weighing. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on certified public scales/weigh station, either on- or off-base or an onboard weight system. When use of off-base scales is the only option, a predetermined public certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to submission of monthly report. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (IAW para 1.7) that includes copies of all weight tickets and shall identify the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost.

Weighbridge Locations:

• RAF Mildenhall – Weighbridge – Bldg. 599

• RAF Fairford – Weighbridge – Bldg. 56

• RAF Alconbury – Weighbridge – Bldg. 560

See Appendix B for further details

1.1.10.1 Locations with a Weigh Station. The Contractor is responsible for reporting accurate waste material weights. Weight tickets (empty and full) from Weighbridge Station will satisfy this requirement. If the collection vehicle is empty upon arrival at UK/US base, the Contractor may proceed onto the installation without first obtaining an empty weight. This is subject to verification by Government personnel upon request. Upon completion of the collection route, the Contractor shall proceed directly to the Weighbridge and obtain a full weight ticket. Should the Weighbridge Station be inoperable the Contractor shall notify the COR and receive approval to follow paragraph 1.1.10.2. Upon arrival on base, proceed directly to the on-base Weighbridge outlined above and obtain an empty/starting weight ticket. Upon completion of the route, proceed directly to the Weighbridge and obtain a full weight ticket.

1.1.10.2 Locations without a Weigh Station. The Contractor is responsible for reporting accurate waste material weights and providing a solution to weighing vehicles at locations without weighbridge stations. Any proposed solutions must be approved by the CO and COR.

Calibrated, industry standard onboard weighing systems are authorized, but shall be fully operational from entering to exiting each installation. If using an onboard weighing system, the Contractor shall be required to provide current calibration certificates for each truck for their respective base, when requested by the COR. Upon departure from each installation, the Contractor must provide accurate weight details of all waste collected and compare them to the weight of their vehicles from when they entered the installation to departure weights and record times to ensure material weight accuracy.

1.1.11 Schedules. The Contractor shall establish initial vehicle routes and collection schedules upon contract award IAW Appendix B. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made. The only difference from this is for Military Family Housing (MFH) waste. For MFH, details on container size, routes, and pickup frequencies shall be submitted to the CO no later than five calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the COR and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow.

No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval. Historical frequency tables are located at Appendix A.

1.2 RECYCLABLE MATERIALS PROCESSING – RESERVED

1.3 DISPOSAL

1.3.1 Off-Base MSW Disposal. The Contractor shall transport and dispose of all MSW at a permitted off-base disposal site. A copy of each landfill(s) operating permit that material is transported to shall be provided to the CO or COR for verification with the appropriate installation’s Environmental Office within ten calendar days of performance start. The Contractor shall transport separately collected MSW and non-hazardous Liquid waste (for recycling and/or reuse) recyclable commodities to an off-based material recovery facility (as required). A written description of the waste, including the EWC code shall be provided when disposing of MSW that has been treated, recovered, or separated for recycling or recovery. The Contractor is responsible for ensuring disposal is IAW existing UK regulations.

The Contractor shall also transport separately collected MSW, biosolids/sewage sludge, and non-hazardous liquid waste intended for recycling or reuse to an off-base material recovery facility, as required. Where pre-treatment is not feasible, these waste streams shall not be landfilled or incinerated, except in cases where landfilling or incineration results in the most environmentally friendly outcome IAW the waste management hierarchy.

1.3.1.1 UK Specific Regulations. The Contractor must perform services in accordance with the following regulations/codes/practices:

Table 2: Applicable Waste Management Regulations

The Waste (England and Wales) Regulations UK SI 2012/0811; amended by UK SI 2014/1771

Duty of Care Regulations SI 1991/2839

The Environmental Protection Act 1990

The Separation of Waste (England) Regulations 2025 (Effective) Final Governing Standards – United Kingdom, Chapter 15 (Solid Waste) Jun-24

1.3.1.2. Disposal of Non-marketable Materials. RESERVED

1.4 EQUIPMENT MAINTENANCE. The Contractor shall provide all containers which match the architectural and appearance standards of the base. Current base standards do not have a specific color scheme required for containers, only that they be uniform in color. For MFH housing, the containers shall match the color of the local Council Authority where the installation is located and be clearly labelled to identify the waste stream. Additional re-painting must match the approved color scheme. The Contractor shall maintain all containers ensuring they have a professional appearance and are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair, and other maintenance tasks of vehicles and equipment off-base. Equipment and vehicles shall be kept in good repair, free of odor, dirt, debris and pests, and shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup within 4 hours of the spill. When oil is leaked or spilt the Contractor shall contact the COR immediately.

1.5 LIQUID WASTE MANAGEMENT.

1.5.1 Description of Services. The Contractor shall provide cleaning, removal, transportation, and/or disposal of liquid waste (to include but not limited to sewage sludge, liquid sewage, fuel, oil, grease, waste water and/or any combination thereof) from sewage works, septic tanks, cesspits, lift stations, pumping stations, catch pits, oil water separators, fuel interceptors, sludge pits, silt pits, gullies, drainage channels, grease traps, scum wells, lagoon walls, maintenance facilities and any other catchment or disposal management facilities IAW applicable UK laws and regulations. The Contractor shall clean, empty, wash, transport, and/or remove/dispose of hazardous liquid waste. Hazardous and non-hazardous waste streams shall not be comingled.

1.5.1.1 Liquid Waste Transfer Notes and Reports. The Contractor shall provide waste transfer notes stating the nature and quantity of the material being removed, the relevant establishment Premise Code, and the applicable HW Consignment Code in respect to each load or part thereof before removal from each installation. The CO, COR, and/or respective installation’s Environmental Office must sign each transfer note. The Contractor shall also provide abstract summaries of waste types disposed of on a Waste Material Notification Schedule and reports monthly to the CO, COR, and/or each respective installation’s Environmental Office no later than 10 business days from the end of the reporting month.

Beginning in 2026, all waste streams shall be tracked electronically. The CO or COR will provide the Contractor with the email addresses required to receive the information.

1.5.1.2 Testing/Sampling/Analyzing. The Contractor shall schedule, coordinate, and collect testing, sampling, and/or analyzing of chemical content for each new liquid waste stream at each installation before emptying and transporting or disposal off base. Existing liquid waste streams should only need to be sampled if they change. Liquid waste streams which are treated, recovered, or separated for recycling/recovery require further sampling IAW UK and installation regulations. This is not necessary if being transported to on-Base treatment. The COR reserves the right to request random sampling semi-annually. The Contractor must respond to the COR’s request within 2 business days and provide a sampling date to the CO, COR, and respective installation's Environmental Office 5 business days prior to the month being scheduled. The Contractor shall return all analytical results within 10 business days of the COR’s original request to sample. Hazardous and non-hazardous waste shall not be co-mingled.

1.5.1.3 Schedules. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made.

The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the COR and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval. Historical frequency tables are located at Appendix A.

1.5.1.4 Emergency Collections. There may be occasions, to include but not limited to lift station failure, sewage treatment work shutdown, pump station failure, pipe breakages, mains water pipe breaks, and fuel spills where emergency liquid waste tasks IAW para 1.5.1 may be required from various locations on each UK/US RAF Installation on a 24/7 basis. The Contractor shall also provide to the CO the names and phone numbers of Contractor POCs for after business hours including nights, weekends, and holidays. The Contractor shall respond to the site within four hours of the notification from the CO or COR.

1.5.1.5 UK Regulations – Liquid Waste – The Contractor must perform services in accordance with the following regulations/codes/practices:

Table 3: Applicable Waste Management Regulations

The Waste (England and Wales) Regulations UK SI 2012/0811; amended by UK SI 2014/1771

Duty of Care Regulations SI 1991/2839

The Environmental Protection Act 1990

The Separation of Waste (England) Regulations 2025 (Effective) Final Governing Standards – United Kingdom, Chapter 15 (Solid Waste) Jun-24

1.5.1.6 US Regulations – Liquid Waste – The Contractor must perform services in accordance with the following regulations/codes/practices: UFC 3-600 Series (Fire Protection).

1.5.1.7 Aqueous Film-Forming Foam (AFFF) - Foam waste effluents shall not be released to the environment nor released to any sanitary waste stream. Fluorine surfactant-based foam such as commercial or Military Specification AFFF concentrate, or solution waste must be disposed of through incineration.

1.5.2 Canine Septic Tank: The Contractor shall dispose of canine septic tank waste at RAF Fairford and RAF Mildenhall. At RAF Mildenhall, the tank shall be emptied twice a month. At RAF Fairford, the tank shall be emptied no more than 3 times per year.

1.5.3 Non-Hazardous Liquid Waste Management. The Contractor shall clean, empty, wash, transport, and/or remove/dispose of liquid waste to include, but not limited to sewage sludge, liquid sewage, grease, wastewater, and/or any combination thereof. This will be removed from sewage works, septic tanks, cesspits, pumping stations, catch pits, oil water separators, fuel interceptors, hanger waste tanks, sludge pits, silt pits, gullies, drainage channels, grease traps, scum wells, lagoon walls, maintenance facilities, and any other catchment or disposal management facilities IAW this PWS and any applicable UK laws and regulations.

Sewage sludge that has been properly treated/processed into bio-solids and can be applied to agricultural land for beneficial reuse, must meet pollutant limits, pathogen reduction requirements, and vector attraction reduction requirements before land application. Agricultural lands in which bio-solids are applied must be tested prior to the first application and every five years thereafter. Testing and sampling analysis for bio-solids applied to agricultural land must be submitted to the CO/COR for verification with the appropriate installation’s Environmental Office within 10 business days.

1.5.4 Hazardous Liquid Waste Management. Clean, empty, wash, transport, and/or remove/dispose of hazardous waste, to include fuel & water mix, oil & water mix, Aqueous Film Forming Foam (AFFF), Polyfluoroalkyl Substances (PFAS) grouped chemicals, White Spirit, exterior aircraft cleaning solvent, and any other combination thereof. This will be removed from sewage works, septic tanks, cesspits, pumping stations, catch pits, oil water separators, fuel interceptors, hanger waste tanks, sludge pits, silt pits, gullies, drainage channels, grease traps, scum wells, lagoon walls, maintenance facilities, and any other catchment or disposal management facilities IAW this PWS and any applicable UK laws and regulations. PFAS containing materials must be disposed of in accordance with DoD regulations and instructions which are subject to updates during the term of contract.

1.5.5 RAF Fairford Site Specific Liquid Waste.

1.5.5.1 Sewage. At RAF Fairford, sewage is treated at the on base treatment plant, however, the Contractor shall collect from all cesspits, septic and sludge pits/tanks and deliver to the treatment plant. The Contractor shall provide delivery volumes to the COR for accountability.

1.6 HAZARDOUS WASTE MANAGEMENT

1.6.1 Description of Services. The Contractor shall transport, remove, and/or dispose of solid hazardous waste. This waste will include, but not limited to, contaminated soil, contaminated road sweepings, paint chippings, or wood as requested by the CO or COR. Hazardous and non-hazardous waste streams shall not be comingled. Hazardous waste will be sampled and analyzed for chemical content to determine proper disposal route. Hazardous waste must be disposed of in accordance with this PWS and any applicable UK laws and regulations. The Contractor shall provide analysis results to the Government, if requested.

1.6.2 Schedules. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Within 30 days after start of award, the contractor shall provide a pickup schedule to the CO and CORs based on the Appendix B. Whereas Appendix B specifies the frequency of pickups, the contractor shall specify which day of the week pickup will be made.

The Contractor may propose adjustments to the schedule at any time; however, at a minimum, the COR and Contractor shall monitor container fill capacities during the first 30 days of performance. The purpose of this monitoring is to determine if adjustments to container size, routes, or pickup frequency are necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul routes without prior CO or COR coordination and approval. Historical frequency tables are located at Appendix A.

1.6.3 UK Regulations – Hazardous Waste – The Contractor must perform services in accordance with the following regulations/codes/practices:

Table 4: Applicable Waste Management Regulations

The Waste (England and Wales) Regulations UK SI 2012/0811; amended by UK SI 2014/1771

Duty of Care Regulations SI 1991/2839

The Environmental Protection Act 1990

The Separation of Waste (England) Regulations 2025 (Effective) Final Governing Standards – United Kingdom, Chapter 15 (Solid Waste) Jun-24

1.6.4 Persistent Organic Pollutants (PoPs). In addition to the data supplied in Appendix A, the Government may require additional Bulk/ Roll on Roll Off containers for the collection of items containing Persistent Organic Pollutants. Disposal of this waste stream shall be performed IAW UK Environmental Agency guidance: Regulation (EU) 2019/1021 of the European Parliament and of the Council of 21 May 2025 on persistent organic pollutants. The COR shall request the service on an Ad hoc schedule. Landfill site tip tickets shall be provided to the COR, no later than the next working day.

1.6.5 Hazardous Wood/ Amber Wood waste. The Contractor shall provide containers at each UK/US Air Force Installation in 24 hours from the request of the Installation COR or CO for the collection and disposal of hazardous treated waste timber, from heavy industrial installations including but not limited to structural timbers, tile battens, external joinery, fence posts, sleepers, and decking. The Contractor is responsible for ensuring disposal is IAW existing UK regulations. Disposal site tickets shall be provided to the COR no later than the next working day.

1.6.6 Waste Electrical and Electronic Equipment (WEEE). The Contractor shall provide containers at each UK/US Installation in 24 hours from the request of the Installation COR or CO for the collection and disposal of waste electrical and electronic equipment. The Contractor is responsible for ensuring disposal is IAW existing UK regulations. Disposal site tickets shall be provided to the COR no later than the next working day.

1.7 REPORTS AND RECORDS. The Contractor shall provide a monthly report, submitted electronically, by the fifth working day of the month, detailing the previous month’s total disposal activities. These reports shall include at a minimum: IWMS overall and each waste stream’s monthly costs, the IWMS overall and each waste stream’s monthly weights (tonnage/liters/UK gallons), each waste stream’s monthly percentage, waste hierarchy (Reuse/recycling/recovery/disposal), category monthly tonnage, and waste hierarchy, category monthly percentage and costs reflecting the above, and the overall calculated net costs per ton.

The format for these monthly reports shall be coordinated by the CO or COR.

Beginning in 2026, all waste streams shall be tracked electronically. The CO or COR will provide the Contractor with the email addresses required to receive the information.

Disposal of waste from installations to landfills/disposal sites is exempted from the UK’s landfill tax. Installation Environmental personnel require detailed monthly consignment notes and invoices in order to validate the tonnage sent to landfills. This in turn allows USAFE-UK/JA to issue a memorandum that can be used by the Contractor to recover landfill taxes for each year of the contract.

2.0 SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures set forth FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para Performance Threshold (Per Installation)

Remedy

Collect Main Base Solid Waste in accordance with the established schedule.

1.1.1 No more than 2

validated customer complaints per month.

Missed collections shall be collected within 24 hours of identification.

Collect MFH Solid Waste in accordance with the established schedule.

1.1.2 No more than 2

validated customer complaints per month.

Missed collections shall be collected within 24 hours of identification.

Collect Liquid Waste in accordance with waste in accordance with the established schedule.

1.5 No more than 2

validated customer complaints per month.

Missed collections shall

Collect Hazardous Waste in accordance with the established schedule.

1.1.3.9 &1.6

No more than 2 validated customer complaints per month.

Missed collections shall

Dispose of Solid, Liquid, and Hazardous waste in accordance with the established governing directives.

1.3, 1.6, 1.7

No more than 2 validated customer complaints per month

Missed collections shall

Collect Food Waste in accordance with the established schedule.

1.1.1.1.3, 1.1.1.2, 1.1.1.2.1, 1.1.1.2.2, 1.1.2.2

No more than 2 validated customer complaints per month

Missed collections shall

Collect Piddle packs, CAT 1, and CAT 3 waste in accordance with the established schedule.

1.1.1.1.3, 1.1.1.2, 1.1.1.2.1, 1.1.1.2.2, 1.1.2.2

No more than 2 validated customer complaints per month

Missed collections shall

Perform unscheduled collections required by the contracting officer in accordance with paragraph 1.1.3.

1.1.3.1 No more than 1

validated customer complaints per month

Missed collections shall

Perform Emergency liquid waste collection in accordance with paragraph 1.5.1.4

1.5.1.4 No more than 1

deficiency permitted.

Missed collections shall be collected within 4

Produce/maintain reports and records by the fifth working day of the month.

1.7 No more than 1

deficiency permitted.

All discrepancies and/or inaccuracies shall be corrected within 2 working days.

2.1 QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure Integrated Waste Management is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 9, Service Summary.

2.2. QUALITY ASSURANCE. The Government may inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The Contractor shall provide work schedules to the COR in accordance with paragraph

4.4 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS.

The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. The results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold had not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO and Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within ten calendar days or receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1 Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic valuations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2 Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with FAR 52.212-4(a), Contact Terms and Conditions – Commercial Items, Inspection/Acceptance.

2.4 PERIODIC PROGRESS MEETINGS

2.4.1 Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future.