RFI_GAMT_IV_12 Jun 25.pdf

Request For Information (RFI)

UNITED STATES AIR FORCES IN EUROPE

AND AFRICA (USAFE-AFAFRICA)

GERMANY AERIAL MAIL TERMINAL – IV

(GAMT-IV)

THIS IS A REQUEST FOR INFORMATION (RFI) AND SOURCES SOUGHT ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Air Force is not at this time seeking proposals and will not accept unsolicited proposals. This sources sought and RFI helps the Government obtain adequate knowledge of industry capability, understanding of the marketplace and ensure competition among potential contractors. The Government will gain knowledge of interested, qualified companies and their capability of satisfying this requirement.

This market survey is for information only and the type of solicitation may depend upon responses to this sources sought and RFI. Those responding are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

1 BACKGROUND

The USAFE-AFAFRICA is seeking capable sources for services to support the GAMT operations.

The scope of the GAMT services ensures the efficient receipt, processing, and dispatch of mail, including postal equipment and supplies, for military personnel, Department of Defense (DoD) civilians, and contractors within the European Theater and other designated Areas of Responsibility.

Primary customers include military and civilian personnel utilizing Army and Air Force Post Offices (APOs). This facility supports mail operations for all military locations in the European Theater, international destinations, and designated delivery points within the Continental United States (CONUS).

2 REQUESTED INFORMATION

The Government is interested in receiving information on interested vendors, industry best practices, and recommendations for the attached draft performance work statement (PWS). The Government also welcomes feedback and input to the PWS to best address the requirements contained within.

3 RESPONSES

Interested parties are requested to respond to this RFI with a white paper. White papers are due no later than 04 July 2025, 1400 CEST.

Responses shall be submitted via e-mail to Mr. Corey Chopko at corey.chopko@us.af.mil, Ms.

Barbara Wafzig at barbara.wafzig.de@us.af.mil and Ms. Ina Hemmer at ina.hemmer.de@us.af.mil as described for the below sections. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Section 1 of the white paper shall provide administrative information, and shall include the following as a minimum:

• name, mailing address,

• phone number,

• e-mail of designated point of contact and

• business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business).

The number of pages in Section 1 of the white paper shall not have a page limitation.

Section 2 of the white paper is limited to 10 pages and shall provide a capability statement on the responder’s ability to fulfill the Government’s needs including a recommended contracting strategy and addressing the following topics:

• Estimated total cost of the contract if a one base year with four option years contract was considered to be awarded.

mailto:barbara.wafzig.de@us.af.mil mailto:ina.hemmer.de@us.af.mil

• Estimated timeframe for a phase-in period (not separately priced).

A page limit will further not apply to section 3 in which the Government requests the responding company to answer the following questions:

• What would be your preferred/recommended CLIN (Contract Line Item Numbering) structure for this requirement?

• Where in the draft PWS do you see possibilities for improvement, more efficient processes and cost savings for the US Government?

• In case the future contract for this requirement would be awarded to your company, do you have access to a location of the required size and to a storage at the airport in Frankfurt am Main and/or close by that corresponds to the requirements of the PWS?

• How would you handle significant mail surges during natural disasters, pandemics, wartime or other contingency situations that may require additional manning and facility spaces?

• Does your company employ US citizen with a secret clearance?

• How would you handle the scanning process?

4 INDUSTRY DISCUSSIONS

U-A representatives may or may not choose to meet with potential Offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks.

5 QUESTIONS

Questions regarding this announcement shall be submitted in writing via e-mail to Corey Chopko at corey.chopko@us.af.mil, Barbara Wafzig at barbara.wafzig.de@us.af.mil and Ina Hemmer at ina.hemmer.de@us.af.mil by 26 June 2025, 1400 CEST. Verbal questions will NOT be accepted.

Questions will be answered by posting answers in response to this RFI; accordingly, questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after 26 June 2025, 1400 CEST, will be answered.

6 SUMMARY

The information provided in the RFI is subject to change and is not binding the Government. The Government has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

mailto:corey.chopko@us.af.mil mailto:ina.hemmer.de@us.af.mil