RFI Fire Alarm Replacement IDIQ.docx

SOURCES SOUGHT NOTICE

Worldwide Fire Alarm System Replacement and Installation Services: U.S. Embassies and Missions Overseas Agency: U.S. Department of State, Bureau of Overseas Buildings Operations (OBO) Notice ID: 19AQMM27R0006 NAICS Code: 922160, Fire Protection PSC: N063 Place of Performance: U.S. Embassies, Consulates, and Missions worldwide (OCONUS) Response Due: October 23, 2026 at 12:00 PM Point of Contact: Joy Young

Purpose and Disclaimer. The U.S. Department of State (DOS) is doing market research under Federal Acquisition Regulation (FAR) Part 10 to find qualified, capable sources to replace and install fire alarm systems at U.S. diplomatic facilities overseas. This is a Sources Sought Notice only. It is not a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB), and it does not commit the Government to issue a solicitation or award a contract. The Government will not pay for any information or costs you incur in responding, and it will not return responses or give feedback on them. DOS will use the responses to shape its acquisition strategy, including whether to set the requirement aside for small businesses or socioeconomic programs. If DOS issues a solicitation, it will announce it separately on SAM.gov. Interested parties are responsible for monitoring SAM.gov for future announcements.

Background and Requirement. DOS needs to completely replace legacy, obsolete fire alarm systems at overseas posts and associated buildings. The work covers system replacement only. The contractor must perform all work in accordance with NFPA 72 (National Fire Alarm and Signaling Code), NFPA 70 (National Electrical Code), NFPA 101 (Life Safety Code), NFPA 110 (Standard for Emergency and Standby Power Systems), the International Building Code and International Fire Code (IBC/IFC), Americans with Disabilities Act (ADA) requirements for audible and visible notification appliances, and Occupational Safety and Health Administration (OSHA) standards. DOS expects to award one or more Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts. Each task order will include a post-specific Statement of Work.

Objectives. DOS has five objectives:

· Replace legacy fire alarm infrastructure with state-of-the-art, compound fiber optic networked fire alarm systems.

· Fully install and restore networked fiber optic fire alarm systems at overseas posts and associated buildings.

· Restore full monitoring of automatic fire sprinkler and fire pump functions at the fire detection/alarm panel, where required.

· Deliver all fire alarm programs, NFPA 72 documentation, and associated drawings to DOS.

· Use system manufacturers that let DOS technicians become independently licensed by the manufacturer and gain programming capability on the installed systems.

Anticipated Scope of Work. Task orders may include, but are not limited to, the following work:

· Survey existing systems.

· Demolish and remove legacy compound nodes, sub-panels, transponders, initiating devices, notification appliances, and obsolete network modules.

· Keep active fire protection in place, or set up a Fire Watch during business hours.

· Install new fiber runs between buildings or use existing ones.

· Work off-hours so daily post operations are not disrupted.

· Coordinate all work and system testing with the designated Embassy or Mission point of contact. That person will help with scheduling, approve any local supplies, and serve as liaison with other post personnel.

DOS will provide parts and materials as Government-Furnished Equipment (GFE), identified at the task order level. The contractor must provide all tools and materials needed to do the work. The contractor will also remove and replace affected ceiling tiles, repair drywall, and safely dispose of excess materials and debris. In addition, the contractor must be able to ship materials securely to DOS posts overseas.

Requested Information. Interested firms should submit a capability statement of no more than [10] pages, not counting the cover page. Please include:

1. Company name, address, Unique Entity ID (UEI), CAGE Code, and primary point of contact.

2. Business size under NAICS 922160 and any socioeconomic status (for example, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, or Woman-Owned Small Business).

3. Up to three (3) relevant projects from the past five years that involved replacing or installing networked fire alarm systems, preferably fiber optic. For each, list the customer, contract value, period of performance, and location.

4. Your experience performing work at U.S. Government facilities overseas, especially for DOS OBO or DOW.

5. The fire alarm manufacturers for which your firm is factory-authorized, and whether those manufacturers let Government technicians become independently licensed and gain programming access.

6. The number of NICET Level II, III, and IV technicians you employ, and the number of employees with active SECRET or higher clearances.

7. Your firm's Facility Clearance status, if any.

8. Your ability to ship materials securely overseas.

9. Your ability to support simultaneous task orders at several overseas locations.

DOS also welcomes comments on any requirement that may limit competition.

Submission Instructions. Email your response in PDF format Joy Young at youngjd@state.gov by October 23, 2026 at 12:00 PM. Use the subject line "Sources Sought Response – 19AQMM27R0006 – [Company Name]." Do not include classified information, and clearly mark any proprietary information. DOS will not accept phone inquiries. Email any questions to the point of contact listed above.