RFI - DoDEA Social Media Archiving_011625.pdf

REQUEST FOR INFORMATION

Social Media Archiving

1.0 Description

In alignment with Department of Defense (DoD) policies and mandates, all DoD components, including the Department of Defense Education Activity (DoDEA), are obligated to maintain permanent records of social media posts. These records must be preserved and transferred to the National Archives and Records Administration (NARA) to ensure historical preservation and compliance with federal regulations. Archiving social media content is crucial for maintaining transparency, accountability, and historical documentation of DoDEA's activities and communications.

1.1 DoDEA expects to make one award. The solicitation will be posted on SAM.gov within a reasonable time frame. The anticipated period of performance is 31 March 25 to 30 March 2030.

1.2 This request for information (RFI) is issued solely for information and planning and does not constitute a request for quote (RFQ) or a promise to issue an RFQ in the future.

The Government will not pay for any information or administrative costs incurred in response to this RFI, i.e., all costs associated with responding to this RFI are solely the responder’s responsibility.

Not responding to the RFI does not preclude a contractor from responding to a future RFQ/RFP. If a solicitation is released, it will be synopsized on the SAM.gov website.

Potential responders are responsible to monitor the relevant site for additional information pertaining to this requirement.

2.0 Overview

2.1 Agency: The goal of this initiative is to enhance the Department of Defense Education

Activity’s (DoDEA) capability to archive social media content, including posts, comments, messages, and metadata from Facebook, Instagram, Twitter (X), and LinkedIn. This archiving solution will ensure data integrity, security, and easy retrieval for compliance and reporting. It will support over 160 social media accounts, with each account requiring between 5GB and 10GB of data storage.

2.2 Standards: DoDEA has adopted...

2.3 Background: The DoDEA Office of Communications focused on sharing information about school operations, engaging with key publics, and managing public affairs to support its mission of educating, engaging, and empowering military-connected students. In compliance with Department of Defense (DoD) policies, DoDEA maintained permanent records of social media posts, which were eventually transferred to the National Archives and Records Administration (NARA) for historical preservation and regulatory compliance. This archiving ensured transparency, accountability, and documentation of DoDEA's activities and communications.

2.4 Requirements: DoDEA requires a commercially available, off-the-shelf (COTS)... The proposed solution shall include methods to maintain permanent records of social media posts, which are eventually transferred to the National Archives and Records Administration (NARA) for historical preservation and regulatory compliance.

Supporting Tasks: The supporting tasks under each required task (4 tasks total) are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

3.0 Responses

3.1 Interested parties are requested to respond to this RFI using Microsoft Word or a compatible format. We fully realize that you will be able to give a much more refined answer once the solicitation is released, but we hope you can provide some general information in this regard based on your experience. In that regard, please include the following information:

3.1.1 Administration & Subcontracting

1) Company name, DBA name (if applicable), mailing address, and CAGE code.

2) Company’s North American Industry Classification System (NAICS) codes

3) Designated point of contact name, title, phone number, and email address.

4) Business type based upon the NAICS codes your business uses to provide the requested services, e.g., large business, small business, 8(a)-certified business, etc.

(Refer to Federal Acquisition Regulation 19 for additional information on small business size standards.)

5) Describe, if applicable, any subcontracting possibilities. Note: The prime must perform at least 51 percent of the work.

3.1.2 Capability: Briefly describe your organization’s capability to provide services that will assist the Department of Defense (DoD) policies, the Department of Defense Education Activity (DoDEA) with methods to maintain permanent records of social media posts.

3.1.3 Approach: Describe your approach to addressing DoDEA’s needs to include the composition and estimated time commitments of your

3.1.4 Pricing: Provide a non-binding price estimate or estimated range—that will be kept confidential. Please use the attached Excel spreadsheet. If the breakdown that is provided does not fit your solution, please revise the spreadsheet as needed.

3.1.5 Recommendations: Please provide any recommendations you believe might improve the Government’s performance work statement.

3.2 Please limit responses—not including pricing information—to ten (10) pages.

3.3 Proprietary information, if any, should be minimized and be clearly marked. Please segregate the proprietary information. Note: All submissions become Government property and will not be returned.

4.0 Industry Discussions

DoDEA representatives may or may not choose to speak with potential offerors. Such discussions would only be intended to get greater clarification on such things as capability and pricing.

5.0 Questions

Questions regarding this announcement shall be submitted by email to the Contract Specialist, Wardell Gordon and Contracting Officer, Ms. Tresa Simmons at wardell.gordon@dodea.edu and tresa.simmons@dodea.edu, respectively. Verbal questions will not be accepted. Questions will be answered via email and will not contain proprietary or classified information. The Government does not guarantee that questions received after _____ will be answered.

6.0 Summary

This RFI is issued solely for information and planning and does not constitute an RFQ/RFP. The information herein is subject to change and not binding on the Government.

Release of this RFI is not a commitment that DoDEA will issue an RFQ/RFP in the future or that it authorizes costs to be incurred for which reimbursement would be required or sought.

All submissions become Government property and will not be returned.

SUSPENSE: Submit your RFI response no later than 3PM EST on 23 January 2025. Please email your responses to the Contract Specialist, Wardell Gordon and Contracting Officer, Ms.

Tresa Simmons at wardell.gordon@dodea.edu and tresa.simmons@dodea.edu, respectively.