RFI -ATTACHMENT 2 - Sample Auth Dist Letter - Mobile Dental Clinic.docx
DOCX document 13 KB Posted
- Attached to
- 2310--Mobile Dental Unit (VA-25-00097164)
- Solicitation number
- 36C77625Q0258
About this file
This is a Request for Information (RFI) for a Mobile Deployable Dental Clinic issued by the Veterans Health Administration (VHA) at the Martinsburg VA Medical Center. The solicitation (36C77625Q0258) is a pre-solicitation sources sought notice seeking market research on potential vendors who can provide a mobile dental unit, with responses due by July 31, 2025 at 12:00 PM Eastern. The VA is specifically interested in new original equipment manufacturer (OEM) medical equipment and is prohibiting gray market or remanufactured items.
Key requirements include vendors providing detailed company information, make/model specifications, authorized dealer verification, and responses to specific government questions about manufacturing, lead times, and potential set-aside categories. The procurement targets small businesses, with potential set-asides for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Small Businesses (SB). The attached sample authorization letter demonstrates the required documentation for OEM dealer/distributor verification, emphasizing that all product warranties and service agreements must transfer directly to the VA.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI -ATTACHMENT 1 - Draft Statement of Need- Mobile Dental.docx | DOCX document | |
| 36C77625Q0258.docx | DOCX document |
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Text version
SAMPLE – ORIGINAL EQUIPMENT MANUFACTURER (OEM) AUTHORIZED DEALER/DISTRIBUTOR
(to be printed on corporation’s letterhead)
Date
Your Company Name Street Address
CITY, STATE ZIP CODE
SUBJECT: (Your Company Name) – Authorization of (Distributor/Dealer)
To Whom it May Concern:
This is to certify that (Original Equipment Manufacturer Name) hereby names (Your Company Name) as its authorized (dealer/distributor). (Your Company Name) is a fully authorized distributor/dealer for all (Original Equipment Manufacturer Name) products.
The products distributed to (Your Company Name) by (Original Equipment Manufacturer Name) are hereby guaranteed to be safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and any warranties and service and/or preventative maintenance agreements are transferred and will be honored by (Original Equipment Manufacturer Name) or (Original Equipment Manufacturer Name) extends to (Your Company Name) the authorization to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment on our behalf.
/Official Signature/ Name of OEM Representative Title of OEM Representative
File details come from the government source that posted it. Updated .