RFI Attachment 2 RRAD IPV Market Survey Questionnaire.pdf

Red River Army Depot (RRAD) Request For Information (RFI) Attachment 2: RRAD Industrial Product – Vendor Support (IPV) Market Survey

Questionnaire

The Defense Logistics Agency (DLA) Land and Maritime (L&M) is considering a solicitation and subsequent award of a contract for logistics support and total Supply Chain Management (SCM) services to provide direct support of bench stock items at the RRAD located at Texarkana, Texas. These items are required for maintenance support and/or overhaul of various military weapons systems or related equipment supported at the designated Army site. The bench stock items will normally be stored at or near the point of use (line-side support) in performance of the Maintenance, Repair, and/or Overhaul (MRO) of various military weapons systems or related equipment.

Please fill out this market survey to the best of your knowledge so that DLA L&M can generate a realistic and beneficial solicitation. Answers to these questions will aid in the ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of a Long-Term Contract (LTC) for both the Government and the Contractor. Contract terms are estimated to be a three (3)-year BASE PERIOD with the possibility of two (2), two (2)-year, option periods, and six (6), 30-day extensions. The total contract length, including options/extensions, will not exceed 7.5 years.

I. Depot Visit:

1. The Government may conduct a depot visit at the RRAD location which may occur between July 9 through early August 2024.

a) Would your company be interested attending this site visit?

YES NO

II. General Information:

1. Company Representative/Phone Number/Email Address/Title:

2. Business Size:

3. Address:

4. Commercial and Government Entity (CAGE) Code:

5. Would you be willing to enter into a long-term performance-based contract?

6. What method of annual price adjustment is preferred? Please indicate the preference

a) FIXED PRICE? YES NO

b) ECONOMIC PRICE ADJUSTMENT? YES NO

RRAD RFI

Attachment 2: RRAD IPV Market Survey Questionnaire

7. Under North American Industry Classification System (NAICS) Code 493110 – General Warehousing and Storage, with the associated size standard of $30M in annual receipts, please check your company size and status:

a) Large or Small Business

b) Manufacturer or Dealer

8. How is your company classified by the Small Business Administration (SBA)?

9. Approximately how many employees do you currently have?

10. Do you have a parent company? YES NO

a) If YES, approximately how many employees does your parent company have?

III. Information Technology (IT) Infrastructure:

1. Explain any IT currently used or have used in the past to record and bill for individual parts consumption in a system where inventory is pushed to the end user as opposed to being ordered by the end user.

2. This IT Infrastructure will require a Contractor to be able to receive and process (at a minimum) the following types of data from a DLA Military Standard Requisitioning and Issue Procedures (MILSTRIP), Defense Automatic Addressing System (DAASC), or E-Business Portal in a flat file format via File Transfer Protocol (FTP).

a) If your system is currently not performing these transactions, can you estimate the time required and the cost to provide this functionality?

3. Is your company Government Electronic Data Interchange (EDI) capable?

a) If so, please provide the current number/volume of (EDI) order transactions processed Daily; Weekly; Monthly.

4. Would your company's IT infrastructure be capable of processing and receiving multiple (e.g. 6,000 – 7,000) individual transaction lines per month in support of daily consumption transactions? YES NO

IV. SCM and Logistics Support:

1. The RRAD IPV program calls for a Contractor who can provide just in time supplies to a production line, with an expected goal of 100% parts availability and a specific bin fill rate metric.

a) Does your firm currently perform a complete SCM operation as described in the RFI Attachment 2 – RRAD Performance Work Statement (PWS)?

i. If yes, please describe.

ii. If no, which function areas are you currently performing?

2. How would your company assure close to 100% parts availability in case

Government sourced items are not available when needed?

3. Provide an estimate over the last year of the number and quantity of items delivered directly to Department of Defense (DoD) customers and the number and quantity of items delivered to DoD/DLA.

4. Describe how your firm manages parts obsolescence and manages configuration changes.

5. Describe your experience in providing Quality Assurance / Discrepancy processing for a similar program. Please describe how you would address quality issues on (1) your own parts or (2) Government provided parts.

6. In addition to having the right parts at the right place and at the right time, line side presentation takes into account WHEN the items are used in the assembly process and how they are delivered and arranged in order to achieve the most efficient production possible. Please describe your experience with line side presentation, including kitting, determining delivery frequency, racking, workstation design, and workstation mapping.

7. Explain your company's shipping preparation for commercial items (e.g.

consolidation, marking, and packaging).

8. Please describe your companies experience in working with the various DLA and Army organizations in ordering Government material (e.g. DLA sourced).

9. Please describe your company's current performance purchasing/long-term contracting arrangements with your suppliers. How many contracts/agreements for supplies do you manage and what volume of supplies (number of items, dollar value) do you provide annually?

10. Describe your established purchasing systems especially as it relates to assuring continuous parts support for a program. How does your firm determine which vendors are included in your supplier network?

11. Do you presently have a commercial Distribution Network? YES NO

a) If yes, please describe.

12. How do you determine fair and reasonable pricing from your vendors?

V. Partnership and Performance Based Logistics:

1. Describe your experience in executing Performance Based Logistics, especially as it relates to supporting multiple DoD partners.

a) Were you the prime Contractor or a Subcontractor?

b) What was scope of program (dollar value, volume of orders, etc.) and which partner(s) were involved?

c) Please provide the time frame and length of project for which you performed the above.

d) By what metrics were you evaluated? Based on those metrics, what was your rating scale and performance rating?

e) Were there any other governing documents, aside from the contract

(Performance Based Agreements, Memoranda of Understanding, etc.)?

i. If so, how did they relate to your contract and what was your responsibility in relation to the document?

2. Please describe your experience with Lean manufacturing and/or Lean Six Sigma, especially as it relates to production line support.

VI. Inventory Management:

1. Does your company have experience in Inventory Management processes such as setting stock levels, generating pick requests, and forecasting for production line requirements? YES NO

a) If so, please describe.

2. What type of inventory do you normally carry (number of parts/number of weeks/Months/ Days on hand/Dollar Value)?

3. How do you determine what items should be carried in your inventory?

4. Where is your inventory stored?

5. Describe your experience in managing, storing, and safeguarding Government owned, Contractor managed inventory. What dollar value of inventory were you responsible for and what processes did you use to assure material was properly accounted for?

6. Would your company be willing/capable of establishing individual Contractor managed warehouses within close proximity of the RRAD?

VII. Billing/Reconciliation:

1. Does your company have the financial resources to successfully perform on a contract generated, including sufficient resources that follow for payment not to be received until after the parts are used, or in the case of obsolescence, never reimbursed?

2. Would your company be willing to invest in inventory levels necessary to assure both 100% on time delivery of parts sourced to your company as well as safety stock to support Government sourced items? YES NO

a) If so, how much?

3. Explain your current Financial Management transactions to include the following:

Inventory accountability and control, Invoicing, Payment, and Receipting.

4. Do you, have you, or would you be able to handle daily billing while still keeping the bins at the required level? YES NO

a) If so, explain your expertise.

5. Do you, have you, or would you be able to handle daily Government delivery sampling while still keeping the bins at the required level? YES NO

a) If so, explain your expertise.

6. What is your level of expertise at providing a monthly invoice/consumption report and assisting the Government in completing monthly billing reconciliation on IPV or similar type contracts?

7. What is your level of expertise in assisting the Government with completing monthly billing reconciliation on IPV or similar contracts which include resolving discrepancies?

8. What level of billing/accounting expertise from a personnel perspective have you provided on similar type contracts?

9. Are you able to create a report similar to the attached PWS Exhibit 4: Government

Furnished Material (GFM) EDI Transactions and generate a related Truck/transportation Manifest / detailed shipping manifest showing the location and quantity of NSN deliveries to the depot for the day?

10. Are you able to assign a unique number combination [Original Document Number

(ODN) + 855 LINE # if applicable] to every delivery to a bin? YES NO

VIII. Commercial Items:

1. Describe your company’s handling and storage practices for shelf-life items.

2. Describe your company’s shipping and transportation practices.

3. Describe your company’s experience processing purchase orders from time of order to shipping.

4. Describe the climactic conditions inside your warehousing facilities (e.g. temperature range, humidity range) and your ability to regulate those conditions.

5. Describe your company’s process for recycling.

6. Describe your company’s process for disposal.

7. Describe your company’s process in forecasting and demand planning.

8. Describe your company’s procurement process including procurement lead times.

9. What aspects of SCM are best suited for the commercial market and which aspects are best retained as Governmental functions?

IX. Additional Questions:

1. Upon reviewing the above information, associated RFI and Attachments, please identify an estimated length of time in days for your company to propose on a performance-based type contract.

Please return survey by the close of business on June 5, 2024, to DSCC.IPV@dla.mil. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time and thank you for providing this information.