RFI Attachment 4 RRAD Site Visit Q and As.pdf

Question Number

Draft RRAD Performance Work Statement (PWS)

Section Reference Contractor Questions Government Response

1 N/A Does DLA know if the RRAD IPV solicitation will be a set aside? The Government has not determined the set-aside for this procurement at this time.

2 N/A Do geopolitical events impact the demand schedule for this IPV program?

Yes, geopolitical events play a major role in the demand schedule for IPV materials. The draft RRAD PWS explains what happens when demands increase/decrease throughout the life of the contract. The Government will provide it best estimates at time of solicitation. Any amendment(s) to the solicitation will be issued as needed if the demands changes during the pre-award process.

3 N/A Is there a chance that DLA will exercise the option on the current contract? The Government's plan is to issue a solicitation and make an award.

4 N/A When do you expect the solicitation to be on the DLA Internet Bid Board System

(DIBBS)?

The solicitation is projected to be issued late-September or October, 2024. Please keep monitoring the System for Award Management website, SAM.gov, for the Request for Proposal (RFP) notice, as the RFP could be issued sooner or later than late-September, 2024.

The estimated award date is summer of 2025 however, is subject to change.

5 N/A Will the RFP provide the available Army Owned inventory?

The available Army Owned inventory will not be provided on the solicitation. This information will be provided to the successor IPV Contractor during the implementation phase.

6 N/A

What Warehouse/Inventory Management System (WMS/IMS) is currently being used by RRAD?

a. How is the RRAD inventory being monitored and tracked?

b. What is the inventory management process currently being use by RRAD?

c. What is the linkage between the WMS/IMS and the sourcing/forecasting process?

The Government does not mandate a specific system to use. The IPV Contractor is responsible for warehousing/inventory management, monitoring/tracking RRAD inventory, and sourcing/forecasting. Reference Section 1.1 Scope of the draft RRAD PWS.

7 N/A

For sourcing/forecasting - is the ordering based on bin minimum/maximum (min/max) levels?

a. If so, what is the trigger? Is it the number/level/percentage that initiates the ordering process?

i. If so, what is that level?

b. What is the velocity of each part on the inventory list (i.e., how often are parts being used and reordered?)?

See Section 1.3 Contractor Responsibilities , letter b. Per Section 6.1 Infrastructure, "The Contractor shall meet and correspond with DLA and/or Army Contracting Officer Representative (COR) to assess RRAD’s needs, on-hand inventories and associated required attrition, bin/storage area quantity levels, and the location and condition of bins and storage areas." Per Section 6.8 Bins/Storage Units and Delivery Points , "Minimum and maximum bin quantities as approved by the Army COR should be identified on each bin." RRAD Requisition History will be provided as an attachment on the future RFP.

8 N/A

How many bin locations are there?

a. Of those how many are duplicated at different stations (same item at more than one station)?

RRAD bin locations will be provided as an attachment on the future RFP. Per Section 2.16 Material Management Support , "To determine if the bins need restocked, the Contractor shall physically monitor all bins a minimum of twice weekly with one (1) of those days occurring on the last day of the work week, which is currently Thursdays for RRAD employees. If last day of work week were to change the Army COR would notify the contractor in writing with a five (5) day notice. A monthly bin fill rate report is provided by the Contractor. Random audits may be conducted by the Army COR, DLA COR, and/or other assisting RRAD personnel. In addition, as stated in Section 3.1.2 below, monthly bin audits will be conducted by the Army COR, DLA COR, and/or other assisting RRAD personnel to determine if bins are stocked. "

9 N/A

Is there a percentage of the inventory list that must be sourced commercially?

a. If so, what is that percentage?

b. How is that required percentage monitored and enforced?

c. Is there a ‘fail-safe’ option to order from DLA when commercial Items are unavailable?

The Government does not specify a percentage of the inventory list that must be sourced commercially however, the future RFP will contain a list of NSNs under CLIN 0001 that are commercially sourced. See Section 2.6 Sourcing Order of Priority . All items shall follow these procedures.

This information relates to the Government posted Request for Information (RFI) for Red River Army Depot (RRAD) . The Government responses are in regards to Contractor questions regarding the RFI and RRAD site visit. This document will not become a part of the successor Industrial Product – Vendor Support (IPV) solicitation or IPV award for RRAD.

RRAD RFI

Attachment 4: RRAD Site Visit

Questions and Answers

Question Number

Draft RRAD Performance Work Statement (PWS)

Section Reference Contractor Questions Government Response

This information relates to the Government posted Request for Information (RFI) for Red River Army Depot (RRAD) . The Government responses are in regards to Contractor questions regarding the RFI and RRAD site visit. This document will not become a part of the successor Industrial Product – Vendor Support (IPV) solicitation or IPV award for RRAD.

10 N/A Is there a ‘pre-staging site’ the commercial contractor must run where items are stored to ensure enough inventory? See Section 6.6 Office and Warehousing Facilities .

11 N/A

When does the Government assume ownership of items on the inventory list?

a. Once it is received in the RRAD warehouse?

b. Once it is pulled/used by the RRAD for use during a maintenance/rebuild/refurbishment requirement?

c. Another point?

DLA VMI and Army Excess is already Government owned.

See Section 2.9 Supply of Parts at RRAD , last paragraph, "RRAD assumes ownership of IPV material only when it is placed in the bin (or for items not stored in a bin at an Army-designated RRAD location if due to size or special storage requirements).

See Section 2.11.1 Spot Buy Procedures paragraph h "All spot buy material approved by the Army COR is considered as Army owned inventory and will be managed in accordance with Section 2.9.1 as referenced above."

12 N/A

For DLA sourced items on the inventory list:

a. What is the percentage of the list that must be DLA sourced?

b. Is there a ‘fail-safe’ option to order commercially when DLA Items are unavailable?

c. Would the RRAD assist the contractor in establishing DLA accounts?

The Government does not specify the percentage of the list that must be DLA sourced however, the future RFP will contain a list of active NSNs that are not listed under CLIN 0001 that are DLA sourced. See Section 2.6 Sourcing Order of Priority . All items shall follow these procedures. The Government is available to assist the successor IPV Contractor in establishing DLA accounts if needed.

13 N/A Is the RRAD interested in a vending machine option wherein items can be tracked through the use of individual employee cards/accounts? At this time, RRAD is not interested in a vending machine option.

RRAD RFI

Attachment 4: RRAD Site Visit

Questions and Answers

RRAD IPV RFI-Site Visit Q&A