RFI Attachment 1 RRAD Draft PWS and Exhibits.pdf

SECTION C

Performance Work Statement

1.0 – INTRODUCTION

This Performance Work Statement (PWS) defines the effort required to implement the Industrial Product – Support Vendor (IPV) program of the Defense Logistics Agency (DLA) Land and Maritime (L&M) at Red River Army Depot (RRAD).

1.1 – Scope

The scope of this contract is for logistics support and total Supply Chain Management (SCM) in direct support of bench stock items for RRAD. Bench stock items are required for maintenance support and/or overhaul of all military weapons systems or related equipment. The bench stock items will normally be stored at or near the point of use (line-side support) in performance of the Maintenance, Repair, and/or Overhaul (MRO) of military weapons systems or related equipment. Bench stock items also include items that are not stored in a bin due to size or special storage requirements but are stored near the point of use.

The magnitude of this effort to supply logistics support and total SCM for bench stock items at RRAD shall flex upward or downward depending upon the maintenance line activities. The Contractor is expected to have the flexibility to provide seamless, uninterrupted support when RRAD’s requirements for bench stock items change or production line configurations and building location changes.

The Contractor is required to use innovative methods and best commercial practices to furnish timely, cost efficient, integrated logistics support and SCM of bench stock items required by RRAD in its MRO of various military weapons systems or related equipment, together with related services and Information Technology Systems (ITS).

The broad range of logistics support and total SCM tasks required by this contract includes, but is not limited to, the following:

SCM and inventory management Parts acquisition Receiving, warehousing, and material issue Physical inventory control Distribution (line side presentation to the mechanic or artisan) Bin management Forecasting Obsolescence management Dedicated program customer service representatives Kitting Quality assurance to ensure that the parts provided meet specifications and are maintained in the bins at the required levels.

The ITS necessary to support the contract data, SCM functions, and invoice/billing requirements specified by the contract and the Implementation Plan(s); the ITS must interface with Government systems.

The IPV contract is a performance-based contract structured around this PWS. Performance-based contracting emphasizes that all aspects of an acquisition are based upon the purpose of the work to be performed as opposed to the manner in which the work is executed. The concept of performance-based contracting is designed to ensure the Contractor is given the freedom to determine how to meet the prescribed Government’s performance objectives and defined quality levels. Payment will be rendered only for services that meet or exceed these levels.

RRAD RFI

Attachment 1: RRAD IPV Draft

PWS and Exhibits

1.1.1 RRAD, Texarkana, Texas

DLA L&M, in conjunction with RRAD, have identified multiple bench stock items that are initially within the scope of this contract; however, items could be added, activated, inactivated, substituted, or changed during the term of the contract (reference Section 2.4 and its subsections below).

The RRAD Contract Line-Item Number (CLIN) structure is as follows:

CLIN 0001 = Commercially Sourced Material CLIN 0002 = Kitting CLIN 0003 = Material Management Price for active National Stock Number (NSN) items CLIN 0004 = Spot Buy (cost of item delivered to bin and transportation) CLIN 0005 = Spot Buy Processing Fee CLIN 0006 = Implementation/Transition CLIN 0007 = Material Management Price for Warehousing Army-owned inventory at the Contractor’s warehouse

Each CLIN is further defined as follows:

CLIN 0001 (Commercially Sourced Material): is a fixed price per NSN or part number item to include material costs, transportation to the Contractor’s warehouse, and any necessary preparations for delivery to the designated bin/location.

CLIN 0002 (Kitting): is a fixed labor rate (per hour) to create a kit.

CLIN 0003 (Material Management Price for Active NSNs/Part Number items): is a fixed price per month per active item for logistics support, total SCM, and all other tasks necessary for the support of active items.

Note: The Contractor shall provide a fixed price per month per active item. This material management price will be multiplied by the current (at the end of each month) number of active items to calculate each month’s CLIN 0003 price. Thus, the amount paid to the Contractor under CLIN 0003 will vary each month as it is dependent on the number of items added to or inactivated, deleted, or removed from the list of active items.

CLIN 0004 (Spot Buys – Cost and Transportation of Material): is a fixed price per spot buy for only actual material and transportation costs associated with Spot Buys authorized by the Government. This CLIN is not to be priced until the spot buy is initiated. The Army shall be invoiced for the entire spot buy quantity when the material is received by the Contractor (partial receipts of material will be invoiced for only the quantity received). The material is moved to Army Excess upon receipt.

CLIN 0005 (Spot Buy Processing Fee): is a fixed price per spot buy for all processing costs and profit associated with performing Spot Buys authorized by the Government and delivered by the Contractor to the designated bin locations. This CLIN is to be priced in the Contractor’s proposal.

CLIN 0006 (Implementation/Transition): is a one-time firm fixed price for the 120-day implementation and transition of IPV at RRAD. The Contractor shall not include any costs in CLIN 0006 that are recurring costs following the implementation/transition date or are costs to be accounted for under CLIN 0003.

CLIN 0007 (Material Management Warehousing Inactive Army-owned inventory): is a fixed price per inactive item per month for warehousing inactive Army-owned inventory at the Contractor’s warehouse.

RRAD RFI

Note: The Contractor shall provide a fixed price per month per inactive item. This material management price will be multiplied by the current (at the end of each month) number of inactive, Army-owned items to calculate each month’s CLIN 0007 price. Thus, the amount paid to the Contractor under CLIN 0007 will vary each month as it is dependent on the number of inactive, Army-owned items.

1.2 – Objectives

The objectives of the IPV Program and this Performance-Based Contract are:

a. To have bench stock items that conform to specification always available including when needed by the mechanic or artisan. Materiel should be available whenever needed, including periods of deployment, mobilization, or other unanticipated demands. RRAD assumes ownership of material only when it is placed in the bin (or at an Army-designated RRAD location if due to size or special storage requirements the items not stored in a bin).

b. The reduction of inventory investment by RRAD and by DLA through the elimination of excess bench stock item inventory and by maintaining only that inventory necessary to carry out the mission of the

RRAD.

c. An elimination of systems being released from the facility without all bench stock items.

d. The elimination of production and maintenance line delays or stoppage due to material unavailability.

e. An effective balance between sourcing from the Contractor's supply chain and Government sources to achieve maximum efficiency in supply support for RRAD commensurate with asset investment.

f. The capability to provide timely response to RRAD’s requests for “SPOT BUYS” as set forth in this contract.

1.3 – Contractor Responsibilities

The Contractor shall perform all functions of the PWS, including:

a. Facilitate collection, generation, and sharing of maintenance forecast data and other relevant logistics information.

b. For each active NSN, forecast demand and establish an appropriate asset/stocking level and position for a minimum of 10 production days.

c. Function as a source of supply.

d. Coordinate and synchronize its logistics and production processes to provide a predictable and reliable supply of items to meet normal and contingency requirements.

e. Purchase all assets needed to meet stocking objectives for normal and contingency requirements.

f. Manage the contractual relationships of the Original Equipment Manufacturers (OEMs) and suppliers that will provide the NSNs listed in the Schedule of Supplies (SoS).

g. Manage and provide the warehousing network.

RRAD RFI

h. Manage the supplier base (maintaining sources of supply with emphasis on expanding small business participation).

i. Propose activation or inactivation of items.

j. Perform obsolescence management.

k. Provide dedicated program customer service.

l. Move army owned material to designated location (e.g., different bin/line, Contractor warehouse, Army warehouse) should production/maintenance lines shut down and/or be re-aligned (reference Section 2.9 and its subsections below).

m. Perform quality assurance to ensure that the parts provided meet specifications and are maintained in the bins at the required levels.

n. Provide the ITS necessary to support the contract data, logistics support and SCM functions, and invoice/billing requirements specified by the contract and the Implementation Plan(s); the ITS must interface with Government systems.

o. Develop and maintain an auditable records keeping system.

1.4 – Depot Manager

The Contractor shall designate both a primary and an alternate depot manager who have full authority to act for the Contractor on all matters relating to the Contractor’s operations. The depot manager or alternate shall be available to meet in person with Government personnel at the depot within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours. The Contractor shall provide the names and telephone numbers (to include mobile telephone) of the primary and alternate depot managers in writing at the start of implementation. In the event of the replacement of the depot and/or alternate depot manager, the Contractor shall notify the Contracting Officer, in writing, of such replacement and provide the name(s) and telephone number(s) at least 15 days prior to a planned replacement and within 24 hours following an unplanned replacement.

1.5 – Definitions

1. Accountable Property System of Record (APSR): The system used to control and manage accountable property records, or a subset of existing organizational processes related to the lifecycle management of property, or the system that is integrated with the core financial system. The Accountable Property Officer (APO) has the overall responsibility to ensure that an Accountable Property System of Record system is in place and contains the data elements required in DoDI 5000.64 for DoD equipment (see Accountable Property System of Record Data Elements).

2. Acquisition Identification Description (AID): The AID identifies those firms that have received prior source approval from the cognizant Military Service’s Engineering Support Activity (ESA). The requiring Military Service defines or specifies the technical requirements of the item being procured and maintains the accuracy of the AID.

3. Active Item: Items identified as needed at the depot based on their current production schedules or anticipated production schedule. The active population may change monthly.

4. Acquisition Method Code (AMC): Defined at Defense Federal Acquisition Regulation Supplement

(DFARS) Procedures Guidance Information (PGI) 217.7506 – Spare Parts Breakout Program, Part 2 –

RRAD RFI

Breakout Coding, Paragraph 2-201.1 at http://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI217_75.htm)

5. Acquisition Method Suffix Code (AMSC): Defined at DFARS PGI 217.7506 – Spare Parts Breakout Program, Part 2 – Breakout Coding, Paragraph 2-201.1 at http://www.acq.osd.mil/dpap/dars/pgi/pgi_htm /PGI217_75.htm

6. American National Standards Institute (ANSI): A private nonprofit organization that oversees the development of voluntary consensus standards for products, services, processes, systems, and personnel in the United States (U.S.).

7. American Standard Code for Information Interchange (ASCII): A character encoding standard for electronic communication. ASCII codes represent text in computers, telecommunications equipment, and other devices.

8. Ante Meridiem (A.M.): Before noon.

9. Army Materiel Command Headquarters (AMCHQ): Headquartered at Redstone Arsenal, Alabama, Army Materiel Command is one of four Army Commands that develops and delivers materiel readiness solutions to ensure globally dominant land force capabilities. AMC synchronizes and integrates the Army’s total capabilities in support of the Chief of Staff of the Army’s priorities and Combatant Command requirements. As the Army’s Lead Materiel Integrator, Army Materiel Command manages the global supply chain, synchronizing logistics and sustainment activities across the Army.

10. Army-Owned Inventory: Material is defined as Army-owned Government property stored at or managed by the Contractor location.

11. Army Regulation (AR): An Army publication that sets forth missions, responsibilities, and policies;

delegates authority, sets objectives, and prescribes mandated procedures to ensure uniform compliance with those policies.

12. Army’s Warehouse: Warehouses maintained and managed by RRAD.

13. Basic Contract Administrator (BCA): Contract administration will be assigned to a BCA to monitor compliance in terms of Contractor’s performance. The BCA, acting within the scope of their authority, is empowered to execute contract modifications on behalf of the Government.

14. Bench Stock Items: Includes the following types of spare parts:

a. Class II – Clothing and Equipment – individual equipment, tentage, some aerial delivery equipment, organizational tool sets and kits, hand tools, unclassified maps, administrative and housekeeping supplies and equipment.

b. Class III – Petroleum, Oil and Lubricants (POL) (package and bulk): Petroleum, fuels, lubricants, hydraulic and insulating oils, preservatives, liquids and gases, bulk chemical products, coolants, deicer, and antifreeze compounds.

c. Class IV – Construction materials, including installed equipment and all fortification and barrier materials.

d. Class IX – Repair parts and components to include kits, assemblies, and subassemblies (repairable or non-repairable) required for maintenance support of all equipment.

RRAD RFI

15. Bin: The individual containers placed within specified locations for the purpose of storing a quantity of a bench stock item.

16. Bin Location: A storage area at or near the point of use.

17. Bill of Materials (BOM): A list of the raw materials, sub-assemblies, intermediate assemblies, sub-components, components, parts, and the quantities of each needed to manufacture a product. The BOM contains bench stock items identified by RRAD in support of maintenance at each designated depot.

18. Business Day: A 24-hour period after the triggering event, applicable time zone, not including weekends and holidays.

19. Code of Federal Regulations (CFR): The codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government.

20. Collaboration Folders (cFolders): Means the DLA point of access to technical data associated with open solicitations and the staging area for technical data for other projects not associated with open solicitations.

Some items may have technical data some or all of which is subject to export-control of either the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR) and cannot be exported without the authorization of either the Department of State or the Department of Commerce prior to export. Export includes disclosure of technical data to foreign nationals whether located in the U.S. or abroad. This requirement applies equally to foreign national employees or U.S. companies and their foreign subsidiaries.

DLA has enhanced its Export Control Data Access registration and validation procedures, reference https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/. Selected NSNs will require additional permissions to access the associated technical data. In the event a vendor cannot access the technical data for an NSN in DLA cFolders, the vendor must submit a onetime request to jcp-admin@dla.mil for technical data access consideration. If a vendor has inquiries after having submitted required information to the Joint Certification Program (JCP) office, these inquiries are to be directed to DLAJ344DataCustodian@dla.mil.

21. Commercial and Government Entity (CAGE) Code: A unique identifier assigned to suppliers to various Government or defense agencies, as well as to Government agencies themselves and also various organizations. CAGE codes provide a standardized method of identifying a given facility at a specific location.

22. Common Access Card (CAC): The standard identification for active-duty uniformed Service personnel, Selected Reserve, DoD civilian employees, and eligible contractor personnel. It is also the principal card used to enable physical access to buildings and controlled spaces, and it provides access to DoD computer network and systems.

23. Contract Line-Item Number (CLIN): Part of defense contracts that break the contract down by the commodities being procured (labor hours of services, funding for travel, quantity product A, etc.).

24. Contracting Officer (CO/KO): Refers to Contracting Officer and may also be designated or used interchangeably with “CO” or “KO” within this document.

25. Contracting Officer Representative(s) [(COR(s)]: The individual(s) designated in accordance DFARS 201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions listed in the COR appointment letters.

26. Contractor: The prime IPV contract holder.

27. Contractor Performance Assessment Reporting System (CPARS): The Official Web site for Contractor

Performance Assessment Reporting System and Past Performance Information Retrieval System. Assesses a contractor’s performance and provides a record, both positive and negative, on a given contract during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data.

28. Contract Calendar Year: Is(i) a period of 365 consecutive days (366 days in a leap year) commencing on the date of contract, or (ii) a period of 365 consecutive days (366 days in a leap year) commencing on the first day following the last day of the preceding contract calendar year. If any contract period consists of more than one contract calendar year, the Government’s estimated quantities for that contract period will be the estimated annual quantity multiplied by the number of years in the period, unless the annual estimates are adjusted pursuant to Consumption Reports delivered by the Contractor. The contract year shall expire at 11:59 Post Meridiem (P.M.), Eastern Standard Time (EST) on the date described herein.

29. Critical Application Item (CAI): An item essential to weapon system performance or operation, or the preservation of life or safety of operating personnel, as determined by the military services.

30. Critical Safety Item (CSI): See DFARS 209.270-2: All parts whose failure, malfunction, or absence would cause: (1) A catastrophic or critical failure resulting in the loss of or serious damage to the end item or weapon system; (2) An unacceptable risk of personal injury or loss of life; or (3) An uncommanded engine shutdown or cessation of function that jeopardizes safety.

31. Customer Returns Improvement Initiative (CRII): A program established in August 1997 by the Headquarters, DLA, to reduce the likelihood that DLA depots received nonconforming returned assets.

Quality assurance specialists, responsible for ensuring that products conform to established technical requirements, provide specific instructions to depot personnel to identify failed specifications reported by customers.

32. Customer: A specific Army/Military activity supported under the IPV contract.

33. Day: Means, unless otherwise specified in the PWS, a calendar day Federal Acquisition Regulation (FAR) 2.101.

34. Defense Automatic Addressing System Center (DAASC): An activity within a military service or federal agency that is assigned the responsibility of controlling activity code data is known as the service point.

35. Defense Finance and Accounting Service (DFAS): Oversees payments to Department of Defense (DoD) servicemembers, employees, vendors, and contractors. The Defense Finance and Accounting Services also provides DoD decision makers with business intelligence, finance, and accounting information.

36. Defense Logistics Agency (DLA): The combat support agency in the U.S. DoD which manages the end-to-end global defense supply chain – from raw materials to end user disposition – for the five (5) military services, 11 combatant commands, other federal, state, and local agencies and partner and allied nations.

37. Defense Logistics Information Service (DLIS): Provides logistics and information technology services to the U.S. DoD, Federal agencies, and international partners.

38. Defense Logistics Standard Systems (DLMS): A process governing logistics functional business management standards and practices across DoD to include uniform policies, procedures, time standards, transactions, and data management, designed to meet DoD requirements for global SCM system support.

39. Demand: The consumption of bench stock items at RRAD.

40. Department of Defense (DoD): An executive branch department of the federal Government charged with coordinating and supervising all agencies and functions of the Government directly related to national security and the U.S. Armed Forces.

41. Department of Defense Directive (DoDD): A broad policy document containing what is required by legislation, the President, or the Secretary of Defense to initiate, govern, or regulate actions or conduct by the DoD Components within their specific areas of responsibilities.

42. DoD Activity Address Code (DoDAAC): A distinctive code assigned to identify specific units, activities, and/or organizations. The first position indicates the Component or other Government element of ownership or sponsorship. The remaining five positions are assigned under established products by the Service point of the participating Component.

43. DoD Federal Electronic Mall (FedMall): Online tool that will allow vendors access to information on DoD inventory.

44. DLA Directive (DLAD): Implements and supplements requirements of the FAR, the Defense FAR Supplement (DFARS), DFARS Procedures, Guidance, and Information (PGI), DoD publications, and DLA Issuances.

45. Defense Logistics Agency Instruction (DLAI): Acronym which stands for DLA Instruction.

46. Defense Logistics Agency Regulation (DLAR): Acronym which stands for DLA Regulation.

47. Economic Price Adjustment (EPA): Adjustments are based on increases or decreases from an agreed-upon level in published or otherwise established prices of specific items or the contract end items.

Economic Price Adjustments are of three general types:

Based on established prices. These price adjustments are based on increases or decreases from an agreed-upon level in published or otherwise established prices of specific items or the contract end items.

Based on actual costs of labor or material. These price adjustments are based on increases or decreases in specified costs of labor or material that the contractor experiences during contract performance.

Based on cost indexes of labor or material. These price adjustments are based on increases or decreases in labor or material cost standards or indexes that are specifically identified in the contract.

48. Electronic Data Interchange (EDI): The exchange of routine business transactions in a computer processible format, covering such traditional applications as inquiries, planning, purchasing, acknowledgements, pricing, order status, scheduling, test results, shipping and receiving, invoices, payments, and financial reporting.

49. Electronic Funds Transfer (EFT): A transfer of funds which is initiated through an electronic terminal, telephone, computer (including on-line banking) or magnetic tape for the purpose of ordering, instructing, or authorizing a financial institution to debit or credit a consumer’s account.

50. Engineering Support Activity (ESA): The military service organization designated as responsible for engineering support and technical decisions for a given part or component in that service.

51. Enterprise Business System (EBS): DLA’s Enterprise Resource Planning (ERP) platform. Formerly known as Business System Modernization (BSM), EBS served as the business blueprint for future changes in DLA processes and organizations. EBS adopted a commercially available system to support Defense Supply Operations.

52. Estimated Annual Demand Quantities (ADQs): At the start of the contract and when new items are added to this contract, the Government’s projected needs for each NSN are stated in terms of “estimated annual demand quantities.” The estimated annual quantities are estimates only and represent the Government’s good faith estimate of the quantities the Government anticipates will be required for distribution during a contract calendar year at RRAD. The estimated annual quantities are for evaluation purposes only, this information is provided to assist contractors in developing its proposals, however the Government neither warrants nor guarantees that the Contractor will realize any of the estimated annual quantities provided herein during the performance of the contract.

53. Exact Product: Items of product designated by NSNs, identified in the AID by the CAGE Code, name and part number of a manufacturer or other entity, or by the CAGE Code, name, and part number of a manufacturer or other entity, as modified by additional requirements set forth in the AID, and which must be manufactured by, or under the direction of, the manufacturers or other entities whose CAGE Codes, names and part numbers are specified (i.e. approved/acceptable sources). Any product not meeting the criteria of an Exact Product is an Alternate Product, even though it might be manufactured in accordance with the drawings and/or other specifications of the manufacturer or other entity identified in the AID. See DLAD Procurement Note L04 “Offers for Part Numbered Items”.

54. Facility Security Officer (FSO): Charged with managing security in their organization’s facilities and are responsible for creating a secure environment for employees, vendors, and company visitors.

55. Fair Market Price: A price based on reasonable costs under normal competitive conditions and not on lowest possible cost. See FAR 19.001 and FAR 19.202-6.

56. Federal Supply Class (FSC): Federal materiel classification groupings.

57. Fiscal Year (FY): A one (1)-year period from October 1 through September 30.

58. Formal Implementation Plan: The schedule of activities to implement performance at the IPV depot.

59. General Services Administration (GSA): An independent agency of the United States Government established in 1949 to help manage and support the basic functioning of federal agencies.

60. Get Well Plan: A plan submitted by the Contractor to the Government when a non-conforming part is received that describes how the Contractor plans to replace the part and limit the impact to the production line.

61. Government Furnished Material (GFM): Material in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

62. Hazard Characteristics Code (HCC): A code used primarily for storage purposes to assure that incompatible hazards are not stored next to one another.

63. Hazardous Materials (HAZMAT): Substances or chemicals that pose a health hazard, a physical hazard, or harm to the environment. HAZMAT is defined and regulated by the U.S. Environmental Protection Agency (EPA), U.S. Occupational Safety and Health Administration (OSHA), U.S. Department of Transportation (DOT), and U.S. Nuclear Regulatory Commission (NRC).

64. Inactive Item: Any item that is not an active item. Items in an inactive status may convert to an active status.

65. Incumbent: Contractor awarded contract SPE7LX-22-D-0133.

66. Industrial Product – Support Vendor (IPV): The title given to this program, which is an integrated supplier solution for Vendor Management Inventory (VMI).

67. Interchangeability: Includes all specified requirements for form, fit, function, interface, and compatibility of the specified part. For an alternate or substitute part to be interchangeable with the specified part, it must possess the same functional and physical characteristics as to be equivalent in performance and durability of the specified part, and it must be capable of being exchanged one (1) for the other without alteration of the part, or of adjoining parts, and without selection for fit and performance. The alternate or substitute part, in all respects, must interface, and be compatible with, any and all parts, assemblies, sub-assemblies, etc., with which the specified part interfaces.

68. International Organization for Standardization (ISO): A nongovernmental organization that comprises standards bodies from more than 160 countries, with one standards body representing each member country.

69. Inventory Records Management (IRM): Acronym which stands for Inventory Records Management.

70. Invoice, Receipt, Acceptance, and Property Transfer (IRAPT): An online invoicing system allowing Government contractors to submit its federal contracting invoices and receipts. The goal of this system is to create an organized, paperless environment for vendors selling goods and services to the DoD.

71. Job Hazard Analysis (JHA): Defined by the Occupational Safety and Health Administration as the systematic procedure that breaks each job/task into key training sequences, identifies safety elements of each job/task step, and coaches the employee on how to avoid potential safety hazards.

72. Kind, Count, and Condition (KCC):

Kind: A visual inspection of at least one (1) bare item for verification of the part number/NSN and contract number.

Count: A count of the total number of packages received and verification of the count of the contents of one (1) package per line item received.

Condition: A visual verification of the general physical appearance of all packages and visual verification of specific characteristics of the bare item when an alert notice and/or other technical data is provided by special inspection request by the technical offices of the procuring activity.

73. Kit: Made up of a number of bench stock items, listed on the schedule, that are combined and provided in one package, box, container, etc.

74. Logistics Modernization Program (LMP): RRAD Supply System

75. Land and Maritime (L&M): The L&M supply chain manager for DLA, L&M provides land weapon systems and maritime weapon systems support to the defense community and other Governmental customers.

76. Maintenance, Repair, and/or Overhaul (MRO): Strategy that addresses ongoing service needs of high-value assets.

77. Material Handling Equipment (MHE): Mechanical equipment used for the movement, storage, control, and protection of materials, goods, and products throughout the process of manufacturing, distribution, consumption, and disposal.

78. Material Safety Data Sheet (MSDS): A document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures users should adhere to when handling chemical products.

79. Military Service (MILSVC): Acronym which stands for Military Service.

80. Military Standard and Issue Procedures (MILSTRIP): The means to submit requisitions to order many classes of supply items including clothing, individual equipment, repair parts and even controlled materials.

81. National Fire Protection Association (NFPA): An international nonprofit organization devoted to eliminating death, injury, property, and economic loss due to fire, electrical and related hazards.

82. National Stock Number (NSN): The 13-digit materiel identifier consisting of a four-digit FSC and a nine-digit National Item Identification Number (NIIN).

83. New Item of Supply: Any item added by way of contract modification subsequent to the original requirements list.

84. Non-Recurring Engineering Effort (NRE): Refers to the one-time cost of researching, designing, and testing a new product. When budgeting for a project, NRE must be considered in order to analyze if a new product will be profitable. Even though a company will pay for NRE on a project only once, NRE can be considerably high, and the product will have to sell well enough to produce a return on the initial investment. NRE is unlike production costs, which must be paid continually in order to maintain production of a product.

85. Obsolete Part: A part that is no longer in current or continuous production, and for which necessary manufacturing tooling is not available for the resumption of manufacture of the part.

86. Occupational Safety and Health Administration (OSHA): From the Occupational Safety and Health Act of 1970, Congress created OSHA to ensure safe and healthful working conditions for workers by setting and enforcing standards and by providing training, outreach, education, and assistance.

87. Operations Security (OPSEC): Systematic and proven process by which potential adversaries can be denied information about capabilities and intentions by identifying, controlling, and protecting generally unclassified evidence of the planning and execution of sensitive activities.

88. Original Equipment Manufacturers (OEMs): A company that manufactures and sells products or parts that their buyer, another company, sells to its own customers while putting the products under its own branding.

89. Performance Work Statement (PWS): A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.”

90. Post Meridiem (P.M.): After noon.

91. Procurement Instrument Identification Number (PIIN): The Federal name for a contract number is a PII number. The PII number is a 13 alpha-numeric character identifying each contract award. These 13 characters are separated into groupings of 6-2-1-4.

92. Product Quality Deficiency Report (PQDR): The primary tool used for receiving feedback from material users on the state of systems and material issued through the supply system. The primary purposes of PQDRs are to report material non-conformances, provide a vehicle to recover material cost as a result of the non-conformance, and to take steps to prevent recurrence. Non-conformance deficiencies are any defect, condition, or premature equipment failure indicating deficiencies in design, specification, documentation, material, manufacturing, and workmanship.

93. Production Lead Time (PLT): The time from award to delivery of an item. This will be provided by DLA at the time the item is added to the SoS.

94. Program Management Reviews (PMRs): A structured program review that is conducted by the Program Manager (PM) with all key Stakeholders. A PMR might be conducted at a specific milestone on a program or on a predictable schedule (Monthly, Quarterly, or Semi-Annually). The PMR should focus on the main deliverables in the Statement of Work (SOW) and any issues in the issue log that need to be addressed.

95. Quality Data Specifications (QDS): Acronym which stands for Quality Data Specifications.

96. Qualified Manufacturers List (QML): A list of manufacturer products that have successfully completed the formal qualification process (including all specified periodic tests) that examines, tests, and verifies that a specific manufacturer meets all the applicable specification requirements.

97. Qualified Product List (QPL): A list of products that have been examined, tested, and have satisfied all applicable qualification requirements.

98. Qualified Suppliers List of Distributors (QSLD): See DLAD 9.202; A list of distributors whose processes and materials have been successfully subjected to a defined set of qualification and periodic tests using processes, worst case designs or materials, to verify the end product’s design, performance, quality, and reliability meet all the applicable specification requirements.

99. Qualified Suppliers List of Manufacturers (QSLM): See DLAD 9.202; A list of manufacturers whose processes and materials have been successfully subjected to a defined set of qualification and periodic tests using processes, worst case designs or materials, to verify the end product’s design, performance, quality, and reliability meet all the applicable specification requirements.

100. Radio Frequency Identification (RFID): Generic term for technologies that use radio waves to automatically identify people or objects.

101. Real-Time Automated Personnel Identification System (RAPIDS): A DoD system used to issue the definitive credential within DoD.

102. Red River Army Depot (RRAD): Located in Texarkana, Texas, RRAD was activated in 1941 to create an ammunition storage facility. It was expanded to include general supply storage and tank

RRAD RFI

repair. Today, a workforce of more than 3,500 engage in work ranging from producing timber to remanufacturing the Mine Resistant Ambush Protected (MRAP) Vehicle.

103. Root Cause Analysis: Technique used to identify conditions that initiate the occurrence of an undesired activity or state.

104. Routing Identifier Code (RIC): A 3-character, alpha-numeric code that uniquely identifies a unit, activity, or organization that requires system ability to route transactions or receive transactions routed to it within logistics and financial business systems.

105. Safety Stock: Additional parts or material, stored at the Contractor’s expense, for RRAD in the event of a stock outage, a bin becomes empty, or when a replacement for non-conforming material is realized.

106. Schedule of Supplies (SoS): The list of bench stock items developed by DLA and RRAD as required for the support of RRAD’s mission of maintenance overhaul and repair of its military weapons systems or related equipment. The required materiel to be provided by this contract can be identified by NSNS, part-numbers and manufacturer codes, drawings, or nomenclature.

107. Service Managed Inventory (SMI): Inventory managed by a third party which restocks it as needed, relieving you of making inventory management decisions.

108. Small Business Administration (SBA): A U.S. Government agency established to promote and strengthen the overall economy by assisting small businesses.

109. Special Procedures Coding (SPC): The SPC code permits the identification of critical items that require special processing, e.g., Aircraft Launch & Recovery Equipment (ALRE), Individual Repair Parts Ordering Data (IRPOD), CSI, Intercontinental Ballistic Missile (ICBM).

110. Specialized Small Business Category: Based on size standard and industry, small businesses may fall into the following categories: Small Business Set-Aside, 8(a) Business Development, Woman-Owned Small Businesses (WOSB), Economically Disadvantaged WOSB, Historically Underutilized Business Zone (HUBZone), Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and other small business programs.

111. Spot Buy: The acquisition of any bench stock items, required by RRAD, not readily available in support of maintenance activities.

112. Stock Out: Parts not available by type and/or quantity when required at the maintenance site/production line at the time of repair or assembly in support of the production line. A stock out includes an instance where there are items in the bin/at the designated location, but all of the items are technically unacceptable or otherwise not useable due to quality issues.

113. Supplier Relationship Management (SRM): A business initiative that many companies undertake to build mutually beneficial relationships with suppliers.

114. Supply Chain Management (SCM): Integrates supply and demand management within and across companies and is an integrating function with primary responsibility for linking major business functions and business processes within and across companies into a cohesive and high-performing business model. It includes all of the logistics management activities as well as manufacturing operations, and it drives coordination of processes and activities with and across marketing, sales, product design, finance, and information technology.

115. Technical Data Package (TDP): A technical description of an item adequate for supporting an acquisition strategy, production, engineering, and logistics support. Defines the required design configuration and procedures required to ensure adequacy of item performance. It consists of all applicable technical data such as drawings and associated list, specifications, standards, quality assurance requirements, software, and package details.

116. Trusted Associate Sponsorship System (TASS): As a web-based system, TASS allows Affiliated Volunteers (requiring DoD Network access), DoD and Uniformed Service Contractors, Foreign Affiliates, Non-DoD Civil Service Employees, Non-Federal Agency Civilian Associates, Non-US Non-Appropriated Fund (NAF) Employees, OCONUS Hires, Other Federal Agency Contractors to apply for a CAC or other government credential electronically through the Internet. Government sponsors approve the applications to receive government credentials.

117. Unit of Issue (UoI): Storage meaning referring to the quantity of an item; as each number, dozen, gallon, pair, pound, ream, set, yard.

118. United States (U.S.): Means the United States of America, its territories and possessions, any State of the United States, and the District of Columbia.

119. United States Code (U.S.C.): The codification by subject matter of the general and permanent laws of the United States. It is divided by broad subjects into 53 titles and published by the Office of the Law Revision Counsel of the U.S. House of Representatives.

120. Vendor Managed Inventory (VMI): VMI is defined as DLA-owned Government property stored at or managed by the Contractor location.

121. Vendor Shipping Module (VSM): VSM is a DLA Enterprise wide, web based, system that improves cargo movement from DLA vendors to customers while providing In-Transit Visibility. It streamlines movement through utilization of DLA routing/addressing logic and integrates shipments into the Defense Transportation System (DTS).

122. Voluntary Protection Program (VPP): Promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

123. Wall-to-Wall (W2W): An annual count of physical inventory on 100% of DLA-owned Government property (DLA VMI) conducted by the IPV contractor utilizing W2W blind count procedures.

124. Zero Stock Balance that Impacts Production (ZBIP): A ZBIP is a single instance of a stock out when an IPV bin and/or line side stock locations, or other designated location(s) and delivery points for which the Contractor is responsible that do not have the required bench stock items available when needed by the mechanic/artisan and the ZBIP condition is not eliminated after notification by the start of the next work shift or within 24 hours (whichever period is greater).

2.0 – MATERIAL AND MATERIAL MANAGEMENT

2.1 – Items of Supply

Items of supply will be provided to RRAD. The items of supply include a list of bench stock items to support RRAD known as the SoS.

RRAD RFI

2.2 – SoS

The SOS is the list of bench stock items developed by DLA L&M and RRAD as required for the support of RRAD’s mission of MRO of its military weapons systems or related equipment. The required materiel to be provided by this contract can be identified by NSNs, part-numbers and manufacturer codes, drawings, specifications, or nomenclature. DLA L&M has identified a population of items that are within the scope of this contract.

However, additional items which meet the definition of bench stock items may fall within the scope of this contract in the future and be added and other items may be removed. A listing of the items on the SoS is referenced as Attachment #1 of the Request for Proposal (RFP). The SoS has the following categories of items:

a. CLIN 0001 – Commercially Sourced List: Items that will be priced and evaluated prior to the award of the contract; and may be included in the contract as priced items on the date of contract award.

b. Supplemental List: Items that are not priced at the time of contract award but may be added to the contract as CLIN 0001 – Commercially-Sourced priced items in accordance with a pricing schedule established by the Implementation Plan.

c. Schedule of Additional Items: Items added to the contract as prescribed by the Army COR. Items added to the contract shall meet the scope outlined herein.

Note: The Government reserves the right to move items between the CLIN 0001 – Commercially Sourced and Supplemental List.

Bench stock items are normally stored at or near the point of use where mechanics and artisans are employed in the MRO of military weapons systems or related equipment. However, other bench stock items, the size and shape of which do not lend themselves to being easily stored in bins, may be stored elsewhere as determined by the Army COR or DLA and delivered to the point of use in a fashion consistent with the delivery point space available and the production line schedule. High volume, recurring use items are the primary focus of the support required under this PWS. However, non-recurring demand, and low volume use items are included, as they are deemed essential to the successful accomplishment RRAD’s mission. Requirements may include items that contain a number of designated replacement or repair parts for a single assembly or sub-assembly provided in a single container, commonly referred to as a “Kit.” The Contractor shall work with the Army COR and the Contracting Officer to develop kits tailored to meet RRAD needs. The kits shall be limited to the items included in the SoS.

Items covered by this PWS are generally cataloged under, but are not limited to, the following FSCs:

RRAD IPV FSCs

1010 2940 4140 5320 5940 7240

1015 2950 4210 5325 5945 7610

1025 2990 4240 5330 5950 7690

1055 3010 4320 5331 5962 8105

1290 3040 4330 5340 5970 8120

1440 3110 4410 5342 5975 8345

1560 3120 4710 5355 5980 8415

1670 3433 4720 5360 5985 9320

2040 3439 4730 5365 5995 9330

2510 3805 4820 5420 5999 9390

RRAD RFI

2520 3815 4910 5510 6105 9505

2530 3830 4930 5640 6135 9510

2540 3895 4940 5805 6150 9515

2590 3940 5120 5855 6210 9535

2640 3950 5220 5895 6220 9905

2805 3990 5305 5905 6230

2815 4010 5306 5910 6240

2910 4020 5307 5920 6610

2920 4030 5310 5930 6665

2935 4130 5315 5935 7025

FSC descriptions may be found at: https://public.logisticsinformationservice.dla.mil/H2/search.aspx.

The Contractor shall furnish items under this contract in strict conformance with the technical requirements specified in the AID, as designated by the NSNs, part number, or drawing, etc. For any item identified in the AID as having associated drawings, the Contractor shall access the Government/DLA C-Folders to determine the technical requirements, required sources of supply, recorded design revisions, and applicable quality standard for a given item.

2.2.1 – Kits

Once a kit configuration is developed and assigned a configuration control number (i.e., the items to be in the kit are agreed upon), the IPV Team (RRAD, DLA, and the Contractor) will conduct an availability and supportability analysis to assess whether each item can be supported from RRAD stock, DLA stock, Contractor stock, or via spot buy. After the BCA and Contractor agree on the sourcing method for each kit item, the Contractor will begin sourcing the items for delivery to the Contractor kit assembly area. When the Contractor has enough material for one (1) prototype kit, they will build the kit and provide the labor hours of assembly and itemized cost estimate per kit to the BCA, RRAD COR, and DLA Program Manager. Upon written acknowledgment and approval of (1) the labor hours to produce one (1) complete kit by the BCA to the Contractor, and (2) the RRAD COR review and acceptance of the prototype kit; the Contractor will begin to produce the kits as required by RRAD based on the schedule provided. Schedules will be provided at least 60 days in advance. If changes are needed to the kit configuration after the prototype is approved, the Contractor will be given an opportunity to review and present revised hours to the Government for approval. Reference Exhibit 1 – RRAD Basic Issue Items (BII) Kitting Standard Operating Procedure (SOP).

2.3 – Quality Requirements

The Contractor shall institute a program that ensures the bench stock items received from its vendors, subcontractors, and suppliers are in strict accordance with the technical and quality requirements specified by the Government for the item.

Except as provided in Section 2.4.1 below, the Contractor shall provide the exact product when the item or product is identified in the AID by the CAGE Code, Name, and Part Number of a Specified Manufacturer or other entity, or by the CAGE Code, Name, and Part Number of Specified Manufacturer or other entity, as modified by additional requirements in the AID.