RFI Airline Schedule Data 09_16_2024.pdf

GENERAL SERVICE ADMINISTRATION

Federal Acquisition Service

REQUEST FOR INFORMATION/MARKET RESEARCH

QUESTIONNAIRE

Date of Issue: Sep 16, 2024

City Pair Program Request For Schedule Information

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information gathering and planning purposes. It does not constitute a solicitation or quote to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Furthermore, the General Services

Administration (GSA) is not seeking proposals and will not accept unsolicited quotes in response to this RFI. Respondents are advised that GSA will not pay for any information or administrative costs incurred in responding to this RFI. All costs associated with responding to this RFI will be borne solely by the interested parties. Not responding to this RFI does not preclude participation in any future Request for

Proposal (RFP), if any are issued. All submissions become GSA’s property and will not be returned. Respondents shall not provide proprietary information. Respondents will not be notified of the result of the review.

SECTION I - PURPOSE

The General Services Administration (GSA), Federal Acquisition Services (FAS), Office of

Travel, Transportation and Logistics (TTL),City Pair Program (CPP) is requesting information to understand the capacity of commercial airline carriers to provide their schedule data, such as daily flights and service, in order to be provided the most relevant, current, and accurate airline schedules to improve upon the City Pair Program’s annual Request for

Proposal (RFP).

SECTION II - BACKGROUND

Currently, the City Pair Program (CPP) Program Management office has to convert and synthesize the 3rd party schedule data for the last week in April (April 27, 2025-May 3, 2025) into usable information, so it can determine the following three designated elements for each market:

1. # OF FLIGHTS: What is the minimum # of daily flights needed to both service Government travelers and create offer competition?

2. GROUP 1, 2, or 3: Is the service in the market not “like to like” (i.e. nonstop carriers vs connect carriers) whereby technical points should be considered along with the price amongst all carriers meeting a minimum technical threshold?

3. NONSTOP/CONNECT/EXTENDED/DOUBLE CONNECT MINIMUM SERVICE:

Are there multiple nonstops that meet minimum requirements and could potentially compete in the market? If so, CPP can designate the market as a “nonstop minimum” market, whereby connection flights are not considered in the technical scoring. Conversely, should this be a market where CPP needs to extend the connection time minimum or allow double connections to compete in order to create competition as some markets are not served by a nonstop or single connect option.

SECTION III - INFORMATION REQUESTED

CPP is requesting information to understand if a carrier can produce a spreadsheet file to allow GSA to compare the accuracy, relevancy, and speed of transformation to the existing process and see if a more effective and efficient process would be beneficial to develop the market requirements released in the RFP. By October 15, 2024, for any city pair in the attached spreadsheet, the Government would like to receive a delimited text file (comma-separated values) or spreadsheet (whichever is easier) containing the fields outlined in below.

Business Information Requested

Below, there is a link to a list of domestic (US/PR/VI to US/PR/VI) city pairs the Government is considering soliciting for FY26. For the schedule week of April 27, 2025 – May 3, 2025, please fill in the attached spreadsheet or provide a spreadsheet that contains the following fields:

● City Pair

● # of Weekly Inbound Nonstop Flights

● # of Weekly Outbound Nonstop Flights

● # of Single Connect Weekly Inbound Flights

● # of Single Connect Weekly Outbound Flights

● # of Double/Extended Connect Weekly Inbound Flights

● # of Double/Extended Connect Weekly Outbound Flights

LIST OF CITY PAIRS: attachment.xlsx

WEEKLY FLIGHTS DEFINITIONS/RESTRICTIONS: The “weekly flight” definition and factors listed below are consistent with the FY25 City Pair Program Request For

Proposal.

CIRCUITY RESTRICTION: Please do not count flights above the following maximum variances over the great circle mileage between each city pair to meet the required number of flights. The Great Circle

Mileage Maximum Circuity:

● 0 – 600 miles 185%

● 601 – 1,000 miles 175%

● 1,001 - 1,400 miles 140%

● 1,401 - 2,000 miles 135%

● 2,001 - 3,000 miles 130%

● 3,001 miles or more 125%

SINGLE CONNECT:

Domestic: Connecting service must have no more than one (1) connecting point en route. To qualify as a single connection, connect time must not exceed 150 minutes. No change of airports at connecting points is allowed for domestic routes.

International: Connecting service must have no more than one (1) connecting point en route. To qualify as a single connection:

● For flights to/from Canada and Mexico, connection time must not exceed 180 minutes.

● For all other international flights, connection time must not exceed 210 minutes

DOUBLE/EXTENDED CONNECT:

Domestic: Up to two (2) connecting points (or one (1) connect point and one (1) direct flight)) must not exceed a total connecting time of 300 minutes (origin/destination). No change of airports at connecting points is allowed for domestic routes.

International: Up to two (2) connecting points (or one (1) connect point and one (1) direct flight)) must not exceed a total connecting time of 420 minutes (origin/destination).

INBOUND DEFINITION - Service from the designated point of destination to the designated point of origin, i.e., from the airport/city listed second to the airport/city listed first.

OUTBOUND DEFINITION - Service from the designated point of origin to the designated point of destination, i.e., from the airport/city listed first to the airport/city listed second.

SECTION IV - CONTACT AND RESPONSE INFORMATION

4.1 POINT OF CONTACT (POC)

The Contracting Officer (CO) is the POC for this RFI. Please submit responses to the CO by the deadline specified in the RFI Schedule below. All responses to the RFI must be submitted via email to:

Name: James Santini

Title: Contracting Officer

Email Address: james.santini@gsa.gov with a copy to andrea.anderson@gsa.gov, matthew.racchini@gsa.gov, and onthego@gsa.gov

Email Subject: RFI No. 47QMCB25R0003, Schedule Information

4.2 RFI SCHEDULE

Event Date

RFI Issued September 16, 2024, 5:00PM EST

RFI Questions Due September 23, 2024, 5:00PM EST

Government Response(s) to RFI Questions September 30, 2024, 5:00PM EST

RFI Response Due October 15, 2024, 5:00PM EST

4.3 QUESTIONS AND REQUESTS FOR CLARIFICATIONS

Please submit any questions or requests for clarifications about this RFI in writing directly to the CO by email by the deadline date established for submission of questions and requests for clarification identified in the RFI Schedule (4.2). Any questions or requests for clarifications will only be accepted by email. All responses to questions or requests for clarification will be addressed by the CO as a written amendment to the RFI.

4.4 NOTICE PROVIDED

This RFI and any related amendment(s) or notice(s) will be posted on SAM at https://sam.gov.

Carriers are reminded to monitor the SAM website for updates on the RFI and/or related notices.