rfi_25-3064.pdf

TO: All Interested Parties

FROM: California Department of Social Services (CDSS)

SUBJECT: RFI 25-3064 CalFresh Employment & Training (CalFresh E&T)

Introduction

The purpose of the Request for Information (RFI) is to better understand the capacity of workforce service providers who have expressed interest in partnering with the California Department of Social Services (CDSS) as a multi-county service provider within the CalFresh Employment & Training program (CalFresh E&T).

In response to the passing of House Resolution (H.R.) 1 on July 4, 2025 and subsequent changes to the federal Able-Bodied Adults Without Dependents (ABAWDs) time limit policies, the CDSS is looking to expand the number of CalFresh E&T service providers by contracting with either an intermediary or with a direct service provider.

The RFI includes the following Sections:

A. Background B. Purpose C. Supplemental Documentation D. Key Action Dates E. Questions Related to RFI F. Final Submission G. Disclaimer

RFI 25-3064 Page 2 of 6 CDSS/CalFresh Employment & Training

A. Background

The federal Supplemental Nutrition Assistance Program Employment & Training (SNAP E&T) Program provides access to training and support services for SNAP (known as CalFresh in California) recipients to help them obtain employment and increase their earnings. In California, this program is known as the CalFresh E&T program1. The CDSS is responsible for state oversight of CalFresh E&T services, which are administered locally through County Welfare Departments (CWDs). The CWDs are not mandated to offer a CalFresh E&T program but may choose to do so voluntarily. Tribes and tribal organizations may also choose to offer a CalFresh E&T Program.

California’s vision for its CalFresh E&T Program brings more E&T services, better jobs, and better wages to the people that receive CalFresh benefits. The state’s long-term strategy toward this vision emphasizes program growth through third party partnerships which can increase provider diversity across the state. This approach can lead to both service enhancements within existing E&T programs and a cultivation of new E&T partnerships in areas with little administrative resources, thereby supporting an E&T presence in all California counties. The success of this model is dependent on E&T partnerships with counties, but also E&T provider networks that can include local and statewide community-based organizations, community colleges, re-entry programs, social enterprises, and more.

B. Purpose

The CDSS state partner evaluation and service strategies includes partnerships with organizations that currently serve ABAWDs as a key component to maintaining access to food and providing opportunities for employment. In response to the passing of H.R. 1, changes to the federal ABAWD time limit policies are increasing the need for local and statewide partnerships that expand opportunities for ABAWDs to meet work requirements2. ABAWDs are individuals who are in receipt of CalFresh benefits, age 18 to 64 who are able-bodied without dependent children and do not meet the criteria for an exemption from the ABAWD time limit. ABAWD eligibility for CalFresh is limited to any three (3) full months of benefits in a 36-month period unless the individual meets an exemption.

CalFresh E&T can support ABAWDs in meeting work requirements. However, as of Federal Fiscal Year (FFY) 2026, only 35 out of California’s 58 counties offer a CalFresh E&T program. ABAWD cases can be administratively complex and require additional effort on the part of the individual and the CWD to maintain benefit eligibility. Additionally, the CDSS anticipates most ABAWDs will be unaware of the new ABAWD policy changes and will be unclear on how they can comply with the work requirements to not disrupt assistance.

1 For additional information on the CalFresh Employment & Training program, including a list of the components that may be provided as part of the program, see the CalFresh E&T Handbook.

2 All County Letter No. 25-50: CalFresh Impacts Due to House Resolution 1 (H.R. 1) https://cdss.ca.gov/Portals/9/Additional-Resources/Letters-and-Notices/ACLs/2022/22-99.pdf?ver=2022-12-28-142754-427 https://cdss.ca.gov/Portals/9/Additional-Resources/Letters-and-Notices/ACLs/2025/25-50.pdf?ver=f84OH26VgCmR4gpTIIgxdA%3d%3d

RFI 25-3064 Page 3 of 6

The CDSS is gathering information from service providers who have expressed interest in providing services under CalFresh E&T as either an intermediary or as a direct service provider. Under an intermediary model, the intermediary establishes a partnership with the State or CWD and centralizes key administrative tasks such as provider selection, compliance reviews, support with federal reporting requirements, and fiscal management. Additionally, a successful intermediary shall operate within an expanded network of workforce development organizations and possible funding streams. Under a direct service model, the State or CWD would contract directly with an E&T service provider to serve clients in multiple counties.

The State currently oversees services for E&T participants through two (2) successful partnership models by offering E&T services in multiple counties through both an intermediary and a direct service provider. The Foundation for California Community Colleges, acting as an intermediary in 17 counties, partners with individual community colleges and other community-based organizations throughout California to offer the “Fresh Success” program to CalFresh recipients. The Center of Employment Opportunities (CEO), acting as a direct service provider in eight (8) counties, offers immediate and comprehensive employment services for those who have recently returned home from incarceration through transitional jobs and vocational skill-building.

C. Supplemental Documentation

The following supplemental documents are provided to assist an organization’s assessment and capacity to provide services under the CalFresh E&T program and responding to this RFI.

1. Attachment 1: Questionnaire

a. The questionnaire provides an opportunity for organizations who are interested in responding to this RFI to outline how CalFresh recipients and other individuals are supported through current education, training, and workforce development practices. Questions cover topics related to the administration of CalFresh E&T, including:

i. Program Knowledge and Administration;

ii. Participant Experience;

iii. Program Landscape; and

iv. Funding and Compliance

RFI 25-3064 Page 4 of 6

2. Attachment 2: Draft Exhibit A Scope of Work – Direct Service Provider

a. Sample language of the roles and responsibilities of a workforce development provider who serves as a direct service provider under the CalFresh E&T program.

3. Attachment 3: Draft Exhibit A Scope of Work – Intermediary

a. Sample language of the roles and responsibilities of an organization who serves as an intermediary under the CalFresh E&T program.

4. Attachment 4: Participating Counties Graphic

a. Graphic of participating California counties that offer and administer a CalFresh E&T program as of Federal Fiscal Year (FFY) 2026.

5. Attachment 5: CalFresh E&T Handbook

a. The CalFresh E&T Handbook provides a comprehensive narrative encompassing federal and state laws, regulations, and other instructional documents in order to guide program development, administration, and expansion of the CalFresh E&T program.

D. Key Action Dates

Event Date and Time Release of RFI Wednesday, May 13, 2026 CalFresh E&T RFI Webinar Thursday, May 21, 2026 Final Date for Submission of Questions Related to RFI

Friday, May 29, 2026 at 4pm

Final Date for RFI Submission Friday, June 12, 2026 at 4pm

E. CalFresh E&T RFI Webinar

CalFresh E&T will host a CalFresh E&T RFI Webinar to further organization’s knowledge and understanding of the CalFresh E&T program. The webinar will cover the purpose of the RFI, CalFresh E&T Basics, and Partnership Options for Service Delivery.

Organizations who are interested in attending the CalFresh E&T RFI Webinar must email CalFreshEandT@dss.ca.gov to register.

mailto:CalFreshEandT@dss.ca.gov

RFI 25-3064 Page 5 of 6

F. Questions Related to RFI

Questions or inquiries regarding this RFI must be submitted via email to CalFreshEandT@dss.ca.gov.

What to Include in an Inquiry

1. Include in the subject line of the e-mail: “Questions for RFI 25-3064”

2. Organization name and contact, telephone number, e-mail address.

3. A description of the subject or issue in question, or discrepancy found.

4. RFI section, page number, or other information useful in identifying the specific problem or issue stated in the question.

G. Final Submission

Questions for organizations to respond to can be found in Attachment 1 of this RFI.

Responses should be single spaced with 12-point font and 1-inch margins. Please email final submissions to CalFreshEandT@dss.ca.gov.

H. Disclaimer

1. This RFI is issued for information and planning purposes only, and it does not constitute a solicitation. A response to this RFI is not an offer and cannot be accepted by the State to form a binding contract. Furthermore, any award made related to the subject matter of this RFI is not contingent upon a vendor responding to this RFI.

2. Respondents are solely responsible for all expenses associated with responding to this RFI.

3. Respondents are advised that responses to this RFI are subject to the California Public Records Act (Government Code Section 6250 et seq.) and responses may be subject to disclosure. As such, do not include any proprietary, trade secret or confidential information in your response to this RFI.

4. Responding to this RFI creates no obligation on the part of any Respondent to CDSS. Conversely, issuing this RFI and considering the responses creates no obligation on the part of CDSS to any Respondent.

5. CDSS may use the information received as the result of this RFI to initiate future discussions with vendors/contractors.

mailto:XXX@dss.ca.gov

RFI 25-3064 Page 6 of 6

6. In accordance with California Welfare and Institutions Code Section 18926.7(a)(1), the CDSS has the authority to contract directly with qualified entities to provide CalFresh E&T services, as authorized and allowable for reimbursement under federal and state law.

7. Not submitting a response to this RFI will not prohibit a response to any future solicitation, nor disadvantage the evaluation of a response to any future solicitation, if CDSS chooses to procure. By submitting a response to this RFI, a Respondent is implicitly agreeing with these conditions.

8. CDSS asks willing Respondents to share nonbinding budgetary pricing information for each identified solution where requested. Pricing is only for planning purposes. Any pricing provided in a response to this RFI will not be considered an offer on the part of a Respondent.

RFI 25-3064 Attachment 1 CDSS/CalFresh Employment & Training Page 1 of 3

Attachment 1

A. Organization Information Organization Name:

Address:

Organization webpage:

Contact Name:

Contact Title:

Contact Telephone:

Contact Email:

B. Questions

Program Knowledge and Administration

1. Please describe your knowledge and experience with SNAP E&T, known as CalFresh E&T in California.

2. Why are you interested in CalFresh E&T program partnerships?

3. Organizations providing CalFresh E&T services act as either an intermediary or a direct service provider.

a. If interested in acting in the intermediary role, what local organizations might your organization sub-contract with to provide services directly to CalFresh E&T participants? Please describe the program that you would propose to offer through CalFresh E&T.

b. If interested in acting in the direct service provider role, which components would your organization provide to CalFresh E&T participants? Please describe the program that you would propose to offer through CalFresh E&T.

Participant Experience

1. Please describe the individuals who participate in your existing workforce programs.

a. What percentage of current individuals receive CalFresh benefits? What percentage might be eligible for CalFresh based on their income?

b. What barriers to employment are most common among the population you serve (e.g. child care, transportation, housing, lack of high school

CDSS/CalFresh Employment & Training Page 2 of 3 diploma/GED, criminal record, lack of English language proficiency)? What barriers do your clients most often want help addressing?

c. What outcomes do you use to track the success of your clients?

2. As described in ACL 25-50, H.R. 1 updated the time limit rules for ABAWDs under the SNAP program, increasing the need for individuals to meet a work requirement to receive benefits.

a. Do your existing workforce programs currently serve ABAWDs and/or support individuals who need to meet a work requirement to receive food, medical, or other assistance benefits?

b. What services does your organization offer to enable individuals to meet a work requirement under CalFresh E&T?

c. Describe how your organization would rapidly engage ABAWD participants and support their compliance with work requirements.

3. Does your organization offer case management services? If no, how would your organization plan to ensure CalFresh E&T participants receive case management services?

4. Describe how your organization ensures accessibility, cultural responsiveness, language access, and service equity for diverse CalFresh E&T participants?

Program Landscape

1. It is important for a statewide partner to be able to serve multiple counties across California. If the statewide partnership program were expanded, describe how your organization would be able to serve the following CalFresh E&T regions:

a. Bay Area/Coastal

b. Central

c. Northern

d. Southern

2. In what counties is your organization interested in providing CalFresh E&T services?

https://cdss.ca.gov/Portals/9/Additional-Resources/Letters-and-Notices/ACLs/2025/25-50.pdf?ver=f84OH26VgCmR4gpTIIgxdA%3d%3d

CDSS/CalFresh Employment & Training Page 3 of 3

3. Does your organization have existing relationships with any County Welfare Department (CWD)? Please describe.

4. Does your organization partner with tribes or tribal organizations? If so, please describe.

Funding and Compliance

1. What are the primary sources of funding that you currently have (e.g. WIOA, TANF, AB109, philanthropic, etc.)?

2. What sources of non-federal funding have you identified that could be used to provide the 50% reimbursement for the E&T services you would propose providing if the statewide partnership program were expanded to include your organization?

3. Does your organization have experience managing federal reimbursement or cost-reimbursement programs?

4. Please describe your systems for financial tracking, documentation, and maintaining an audit trail.

5. Please describe your organization’s experience with regulatory compliance, including monitoring visits, data privacy requirements, and corrective action processes.

6. What types of technical assistance would you need to successfully participate in the CalFresh E&T program?

RFI 25-3064

Attachment 2

Draft Exhibit A (Standard Agreement)

SCOPE OF WORK

A. Introduction

The California Department of Social Services, hereinafter referred to as CDSS, has responsibility for the implementation and oversight of the state's Supplemental Nutrition Assistance Program (SNAP) Employment & Training (E&T) program and funding guidelines of the United States Department of Agriculture, Food and Nutrition Service (FNS). Pursuant to the Welfare and Institutions Code (WIC) Section 18926.5(a), the program established under Section 6(d)(4)(B) of the federal Food and Nutrition Act of 2008 (7 U.S.C. Sec. 2015(d)(4)) is known in California as CalFresh E&T. WIC Section 18926.7 authorizes the CDSS to enter into agreements directly with qualified entities to provide CalFresh E&T services, as authorized by and allowable for reimbursement under federal and state law.

The CalFresh E&T program is responsible for offering valuable career readiness and employment training opportunities to Californians facing significant barriers to employment and career advancement. The CalFresh E&T program is committed to providing eligible CalFresh E&T participants with high-quality workforce services.

[Description of organization]. [Organization] offers E&T program services that help participants build the workplace skills and confidence needed for a successful transition to a stable, productive life for themselves, their families, and their communities. [Organization] operates in [XX] CalFresh E&T counties in California.

This Agreement with the [Organization] (hereinafter referred to as Contractor), shall enable CDSS to fulfill its mission and goals, in addition to its responsibilities to the FNS, by providing the CalFresh E&T program to Californians in receipt of CalFresh benefits.

B. Service Overview

Contractor shall provide to the CDSS services described herein:

1. Contractor shall provide CalFresh E&T services for the CalFresh E&T program, in accordance with the SNAP E&T Guidance (7 Code of Federal Regulations (CFR) Section 273.7 and 277), federal regulations pertaining to the use of federal funding by the grantee (2 CFR Part 200), and CDSS Manual of Policies and Procedures (MPP) (Division 63, Section 63-407.8).

2. Contractor shall cooperate with CDSS or its designee by participating in meetings and/or site visits as CDSS may deem necessary, to monitor the Contractor's compliance with this Agreement.

C. Contingency Clause

All elements of this Agreement are contingent upon the following:

1. CDSS receipt of approval from FNS of the CDSS CalFresh E&T Annual Plan that includes the Contractor's budget and program description, which are incorporated in Section D, Additional Incorporated Documents. If FNS approval of the CDSS CalFresh E&T Plan is delayed, invoicing costs can be claimed retroactively to the effective date. However, should FNS reject the CDSS CalFresh E&T Annual Plan in whole or in part, this Agreement may be terminated by CDSS with 30 days' notice, or amended.

2. CDSS’ approval of Contractor's CalFresh E&T Annual Plan that specifically states services to be delivered, supportive services offered, and program requirements, in Section D, Additional Incorporated Documents.

3. Contractor shall possess an executed Memorandum of Understanding (MOU) or agreement with each County Welfare Department (CWD) where services shall be provided to CalFresh E&T participants. The Contractor shall provide these agreements to the CDSS upon request.

D. Additional Incorporated Documents

The following documents and any subsequent updates are available upon request from the CDSS. These documents described below may be updated at any time and shall not require a formal agreement amendment. CDSS shall maintain on file all documents referenced below and any subsequent updates:

1. CDSS CalFresh E&T Annual Plan, which may be amended by FNS or by the CDSS with written approval from FNS;

2. Contractor’s CalFresh E&T Annual Plan with information on participating counties, which may be amended by CDSS or by the Contractor with written approval from CDSS; and

3. CWD CalFresh E&T Annual Plans shall contain information about each county's intention to partner with the Contractor, which may be amended by CDSS or the CWD with written approval from CDSS.

E. Contractor Responsibilities

By signing this Agreement, Contractor shall provide to CDSS services as described in this Agreement and the Contractor’s CalFresh E&T Annual Plan.

1. Annual Plan

a. Contractor shall submit a CalFresh E&T Annual Plan to the CDSS that incorporates all services the Contractor plans to offer for Federal Fiscal Year (FFY) 20XX, FFY 20XX, and FFY 20XX. Final plans are subject to CDSS approval.

b. Contractor shall amend the CalFresh E&T Annual Plan to comply with any changes in state or federal statutes, regulations, or policies.

c. Contractor shall provide the following allowable CalFresh E&T components to eligible CalFresh E&T participants as described in CFR Section 273.7(e) and outlined in the Contractor's CalFresh E&T Annual Plan: supervised job search, work experience, education and job retention.

d. Contractor's performance target is to provide CalFresh E&T services to (XXXX) eligible participants in FFY 20XX.

e. Contractor's performance target is to provide CalFresh E&T services to (XXXX) eligible participants in FFY 20XX.

f. Contractor's performance target is to provide CalFresh E&T services to (XXXX) eligible participants in FFY 20XX.

2. Component 1

a. Description on how component will be administered.

3. Component 2

a. Description on how component will be administered.

4. Component 3

a. Description on how component will be administered.

5. Case Management

a. Description on how case managment will be administered.

6. Outreach

a. Contractor may use CalFresh E&T funds to conduct outreach directed to individuals already enrolled in CalFresh to inform them about the CalFresh E&T program, in accordance with 7 CFR 277.4(b)(5). Recruitment activities designed to persuade an individual to apply for CalFresh benefits are not allowable.

b. Contractor may conduct outreach to CalFresh recipients for the CalFresh E&T program via radio, television, social media, websites, or billboard advertisements. The Contractor shall not promote CalFresh benefits or enrollment.

1) Contractor shall maintain regular communications with the CDSS and work collaboratively with the CDSS to expand CalFresh E&T outreach.

7. Fiscal Requirements

a. Contractor shall monitor financials, process invoices, and ensure funds are spent appropriately.

b. Contractor shall comply with the required time and effort reporting for staff paid through CalFresh E&T funds and those contributing to this work through cost share. Time and effort reports are required for all CalFresh E&T staff and volunteers devoting their time to the CalFresh E&T program.

c. Contractor shall ensure charges to the CalFresh E&T funds for administrative costs for staff are in accordance with the official job descriptions and/or duty statements in which the individual was hired and financially compensated, in accordance with 2 CFR 200.430(i).

d. Contractor shall establish and maintain effective internal controls over the CalFresh E&T funds that provides reasonable assurance the Contractor is managing the CalFresh E&T funds in compliance with federal statutes, regulations, and the terms and conditions of the CalFresh E&T program in accordance with 2 CFR 200.303. Costs must be supported by documented policies and fiscal controls to approve and administer funds.

e. Contractor shall ensure charges to the CalFresh E&T funds are for services that are reasonable and necessary to accomplish CalFresh E&T goals and objectives. Services shall not supplant existing employment and training programs but rather enhance and supplement them.

f. Contractor shall ensure duplicate or additional payments for the same work are not received through separate agreements or grants.

8. Procurement

a. Contractor shall not subcontract all or any part of the services without prior written consent from CDSS. If CDSS consents to the Contractor's engagement of a subcontractor to perform any portion of the services, Contractor shall maintain oversight to ensure that subcontractors perform in accordance with applicable federal and state laws, rules, and regulations.

b. Contractor shall ensure that any solicitation for goods and/or services paid with CalFresh E&T funds and related to the operation and support of the program are procured according to federal and state regulations. All procurements must be necessary and reasonable for the operation of CalFresh E&T. The OMB clarifies the procurement rules as part of the implementation of 2 CFR Part 200, also known as the “Uniform Guidance”.

Contractor as a recipient of CalFresh E&T funds shall adhere to these guidelines for procurement accordingly.

9. Compliance and Coordination

a. Contractor shall comply with all applicable federal laws, rules, and regulations; including Civil Rights and Office of Management and Budget (OMB) regulations governing cost issues, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and Environmental Protection Agency (EPA) regulations (which prohibit the use under nonexempt Federal agreements, grants, or loans of facilities included on the EPA List of Violating Facilities), mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-165), and Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (29 CFR part 60).

b. Contractor shall cooperate with CDSS in programmatic reviews known as Management Evaluations (ME) as mandated by the FNS as described in CFR Section 275.5. The ME shall determine the Contractor's compliance with both federal and state legislation, regulations, fiscal operations, and Contractor's approved CalFresh E&T Annual Plan.

c. Contractor shall cooperate with CDSS by participating in technical assistance provided by CDSS, as deemed necessary by the CDSS.

d. Contractor shall comply with program reporting requirements as established by the CDSS. If Contractor does not provide CDSS with complete and accurate reports, further payments to the Contractor shall be suspended until complete and accurate reports are received.

e. Contractor shall comply with the maintenance of CalFresh E&T programmatic and fiscal records in accordance with Civil Rights and OMB regulations.

1) These records shall include but are not limited to CalFresh E&T participant forms, CWD referral verification, data, assessments, monthly CalFresh eligibility verification, time and effort reporting, participation tracking, and CalFresh E&T component assignment documentation, justification, and receipt of supportive services for CalFresh E&T participants.

2) Contractor shall retain all records in compliance with federal regulations for no less than three years or the conclusion of any program-related audits or programmatic reviews initiated before record destruction.

f. Contractor shall participate in meetings with CDSS and key stakeholders and shall otherwise engage with stakeholders to advance CalFresh E&T goals.

g. Contractor shall coordinate with local CWDs regarding CalFresh E&T referrals, reverse referrals, services, reporting, and as necessary, eligibility confirmations.

h. Contractor shall ensure the program is in alignment with CDSS and FNS SNAP E&T guidance and objectives on an ongoing basis by raising questions of policy and practice, maintaining regular communications with CDSS, and working collaboratively with CDSS to expand Contractor's services.

i. Contractor shall submit documentation for CWD use in CalFresh and E&T eligibility determination and refer applicants who are not already receiving CalFresh to the CWD or other CalFresh Outreach agencies.

10. Accessibility

Contractor shall comply with California Government Code sections 7405 and 11135. The Contractor shall comply with the accessibility requirements of section 508 of the Federal Rehabilitation Act of 1973 (29 U.S.C. section 794d), Title 36, Part 1194 of the Code of Federal Regulations, as well as the requirements of the Web Content Accessibility Guidelines 2.0, or a subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at minimum Level AA success criteria.

F. Contractor Service Location(s)

Contractor shall perform these services at various facilities accessible to CDSS throughout the state of California.

G. CDSS Responsibilities

The CDSS shall:

1. Review Contractor's CalFresh E&T Annual Plan upon submission, before the start of each FFY, and incorporate approved information into the CDSS CalFresh E&T Annual Plan.

2. Guide program and fiscal policy, compliance, and program direction and collaborate to achieve program growth objectives and develop state-level partnerships.

3. All printing shall be sent to the California Department of General Services, Office of State Publishing (OSP). It is the responsibility of the CDSS Project

Representative to obtain an exemption from OSP to competitively bid out any printing listed within this Agreement.

H. Project Representatives

The Project Representatives during the term of this Agreement shall be:

CDSS

Name Title Address Line 1 Address Line 2 Phone number Email

Organization Name Title Address Line 1 Address Line 2 Phone number Email

The Project Representative may be changed by providing written notice to the other party within five (5) business days of the change. Said change shall not require an amendment to this Agreement.

Attachment 3

SCOPE OF WORK

A. Introduction and Background

The California Department of Social Services, hereinafter referred to as the CDSS, has responsibility for the implementation and oversight of the state's Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T) program and funding guidelines of the United States Department of Agriculture, Food and Nutrition Service (FNS). Pursuant to Welfare and Institutions Code (WIC) Section 18926.5(a), the program established under Section 6(d)(4)(B) of the federal Food and Nutrition Act of 2008 (7 U.S.C. Sec. 2015(d)(4)) is known in California as CalFresh E&T. WIC Section 18926.7 authorizes the CDSS to contract directly with qualified entities to provide CalFresh E&T services, as authorized by and allowable for reimbursement under federal and state law.

The CalFresh E&T program is responsible for offering valuable career readiness and employment and training opportunities to Californians facing significant barriers to employment and career advancement. The [Organization] shall act as the intermediary between the CDSS and subrecipients, which include, but are not limited to, community/technical colleges; and community-based organizations (CBOs), etc.

to effectively start and manage CalFresh E&T programs in partnership with the County Welfare Departments (CWDs). Through the [organization] and its subrecipients, the CalFresh E&T participants shall gain education and training that shall lead to better employment and a path to economic self-sufficiency. The [organization] currently oversees E&T subrecipients located in multiple CalFresh E&T participating counties in California.

This Agreement with the [Organization] (hereinafter referred to as the Contractor) shall enable the CDSS to fulfill its mission and goals, in addition to its responsibilities to the FNS, by providing CalFresh E&T assistance to Californians in receipt of CalFresh benefits.

B. Service Overview The Contractor shall provide to the CDSS the services described herein:

1. The Contractor and its subrecipients shall provide CalFresh E&T services for the CalFresh E&T program, in accordance with SNAP E&T Guidance (Title 7 Code of Federal Regulations (CFR) Section 273.7 and 277), federal regulations pertaining to the use of federal funding by the grantee (2 CFR Part 200), and the CDSS Manual of Policies and Procedures (Division 63, Section 63-407.8).

2. The Contractor shall cooperate with the CDSS or its designee by participating in meetings and/or site visits as the CDSS may deem necessary, to monitor Contractor’s compliance with this Agreement.

C. Contingency Clause

All elements of this Agreement are contingent upon the following:

1. The CDSS receipt of approval from the FNS of the CDSS CalFresh E&T Annual Plan that includes the Contractor’s budget and program description, which are incorporated in Section D Additional Incorporated Documents. If the FNS approval of the CDSS CalFresh E&T Plan is delayed, invoicing costs can be claimed retroactively to the effective date. However, should FNS reject the CDSS CalFresh E&T Annual Plan in whole or in part, this Agreement may be terminated by the CDSS with 30-day’ notice, or amended.

2. The CDSS’ approval of Contractor’s CalFresh E&T Annual Plan that specifically states services to be delivered, supportive services offered, program requirements, and subrecipients’ budget narrative, which is available upon request.

3. Either Contractor or subrecipient possessing an executed Memorandum of Understanding (MOU) or agreement with each CWD where services are to be provided to CalFresh E&T participants.

D. Additional Incorporated Documents The following documents and any subsequent updates are available upon request from the CDSS. The documents described below may be updated at any time and shall not require a formal contract amendment. The CDSS shall maintain on file all documents referenced herein and any subsequent updates:

1. The CDSS CalFresh E&T Annual Plan, which may be amended by the FNS, or by the CDSS with written approval from the FNS.

2. Contractor’s CalFresh E&T Annual Plan with information on subrecipients and participating counties, which may be amended by the CDSS or by the Contractor with written approval from the CDSS; and

3. The CWD CalFresh E&T Annual Plans that contain information about each participating county’s intention to partner with the Contractor through the subrecipient(s) in the county, which may be amended by the CDSS or the CWD with written approval from the CDSS.

E. Contractor Responsibilities By signing this Agreement, Contractor agrees to provide to the CDSS services as described in this Agreement and in the Contractor’s CalFresh E&T Annual Plan.

1. Contractor and its subrecipients shall be in compliance with all applicable Federal laws, rules and regulations; including Civil Rights and Office of Management and Budget (OMB) regulations governing cost issues, Section 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and Environmental Protection Agency (EPA) regulations (which prohibit the use under nonexempt Federal agreements, grants, or loans of facilities included on the EPA List of Violating Facilities), mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94- 165), and Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (29 CFR Part 60). In addition, all subrecipients are subject to and shall comply with all requirements in 2 CFR, Part 200.

2. Contractor as the responsible pass-through entity of CalFresh E&T funds to its’ subrecipients in accordance with 2 CFR 200.332 shall establish agreements with subrecipients to provide all or part of the CalFresh E&T program services and shall:

a. Ensure that every subaward is clearly identified to the subrecipient as a subaward.

b. Evaluate each subrecipient's risk of noncompliance with federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring.

c. Monitor the activities of the subrecipient as necessary to ensure that CalFresh E&T funds are used for authorized purposes; used in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that CalFresh E&T performance goals are achieved.

3. Subrecipients

a. Contractor shall provide the CDSS written notification of any intent to contract with a subrecipient and copies of all agreements entered by Contractor.

b. Contractor shall provide written notification of any intent to enter into an agreement with a subrecipient at least 60-days in advance of prior to agreement execution.

1) If the CDSS consents to Contractor’s proposed subrecipient, the Contractor shall provide the CDSS with a copy of the executed agreement.

2) If the CDSS consents to Contractor’s engagement of a subrecipient to perform any portion of the services under this Agreement, Contractor shall maintain oversight to ensure the subrecipient’s performance is in accordance with applicable federal and state laws, rules, and regulations.

Regardless of the CDSS approval, Contractor shall retain responsibility for performance of all terms of this Agreement.

c. Contractor shall provide to the CDSS verification of each non-profit subrecipients’ status as an eligible non-profit, including submission of tax exemption status provided by the Internal Revenue Service, also known as the 501(c)(3) letter, as applicable.

d. Contractor shall assess and review subrecipient funding sources, services, and eligible CalFresh E&T participant population. Contractor shall not enter into an agreement with any subrecipient who has insufficient funding sources, services, or eligible CalFresh E&T participant populations.

e. Contractor shall provide comprehensive onboarding training to programmatic staff of each new subrecipient on topics such as outreach and participant communications; eligibility rules and processes for CalFresh, CalFresh E&T, service design, and supportive services options; effective strategies; intake, assessment, continuation, and exit practices; tracking systems; and data collection and reporting requirements.

f. Contractor shall provide comprehensive training to fiscal and programmatic staff of each new subrecipient on topics such as funding basics and allowable funding sources; supplantation prohibitions; reasonable and necessary costs;

document maintenance and invoice guidelines; cost allocations; budgeting;

and CalFresh E&T Annual Plan parameters.

g. Contractor shall provide individual technical assistance to each subrecipient.

h. Contractor shall support continuous quality improvement for subrecipients individually and collectively, using reviews and evaluation data for guidance.

4. Fiscal Requirements

a. Contractor shall monitor subrecipient’s financials, process invoices, and ensure funds are spent appropriately.

b. Contractor and its’ subrecipients shall comply with required time and effort reporting for staff paid through CalFresh E&T funds and those contributing to this work through cost share. Time and effort reports are required for all CalFresh E&T staff and volunteers devoting their time to the CalFresh E&T program.

c. Contractor shall ensure charges to the CalFresh E&T grant for administrative costs for subrecipient staff are in accordance with the official job descriptions and/or duty statements in which the individual was hired and financially compensated, in accordance with 2 CFR 200.430(i).

d. Contractor shall establish and maintain effective internal controls over the CalFresh E&T grant that provides reasonable assurance the Contractor is managing the CalFresh E&T funds in compliance with federal statutes, regulations, and the terms and conditions of the CalFresh E&T program in accordance with 2 CFR 200.303. Costs must be supported by documented policies and fiscal controls to approve and administer funds.

e. Contractor and subrecipient services shall be reasonable and necessary to accomplish CalFresh E&T goals and objectives. Services shall not supplant existing employment and training programs, rather enhance, and supplement them.

f. The Contractor shall reimburse it’s subrecipients the full allocable funds expended on allowable costs associated with participant wages through a subsidized work-based learning activity within the Work Experience component. Participant wages reimbursed to contractor’s subrecipients shall be in accordance with the FNS and the CDSS guidance.

g. Contractor shall ensure duplicate or additional payments for the same work are not received through separate agreements or grants.

5. Sub-contracts and Procurement

a. Contractor shall ensure that any solicitation for goods and/or services paid with CalFresh E&T funds and related to the operation and support of the program is procured according to federal and state regulations. All procurements must be necessary and reasonable to the operation of CalFresh E&T. The OMB clarifies several points regarding the updated procurement rules as part of the implementation of 2 CFR Part 200, also known as the “Uniform Guidance.” Contractor and its’ subrecipients as recipients of CalFresh E&T funds shall adhere to these guidelines for procurement accordingly.

6. Compliance and Coordination

a. Contractor and its subrecipients shall comply with the CDSS in programmatic reviews known as Management Evaluations (MEs) as mandated by the FNS as described in 7 CFR Section 275.5. The ME shall determine Contractor’s and its subrecipients’ compliance with both federal and state legislation, regulations, programmatic, fiscal operations, and the Contractor’s approved CalFresh E&T Annual Plan.

b. Contractor shall coordinate and comply with the CDSS by participating in technical assistance provided by the CDSS, as deemed necessary or requested by the CDSS.

c. Contractor shall facilitate information sharing and mutual learning, including communication of relevant the CDSS and the FNS guidance, with its subrecipients and potential subrecipients through appropriate methods, which may include webinars, teleconferences, all-subrecipient meetings, written communication, individual phone calls, and program visits.

d. Contractor shall comply with program reporting requirements as established by the CDSS. If Contractor does not provide to the CDSS complete and accurate reports, further payments to the Contractor shall be suspended until complete and accurate reports are received.

e. Contractor and its subrecipients shall comply with maintenance of CalFresh E&T programmatic and fiscal records in accordance with Civil Rights and OMB regulations.

1) These records include but are not limited to all CalFresh E&T participant forms, CWD referral verification, data, assessments, monthly CalFresh eligibility verification, time and effort reporting, participation tracking, and CalFresh E&T component assignment documentation, justification, and receipt of supportive services for CalFresh E&T participants.

2) Contractor shall retain all records in compliance with federal regulations for no less than three-years or the conclusion of any program related audits or programmatic reviews initiated prior to record destruction.

f. Contractor shall support implementation of the CalFresh E&T program by coordinating with each subrecipient regarding referrals, services, reporting and as necessary, CalFresh E&T eligibility confirmations.

g. Contractor shall participate in meetings with the CDSS and key stakeholders and shall otherwise engage with stakeholders to advance CalFresh E&T goals.

h. Contractor and its subrecipients shall coordinate with the local CWDs regarding CalFresh E&T participant referrals, reverse referrals, services, reporting and, as necessary, CalFresh E&T eligibility confirmations.

1) The local CWD is responsible for ensuring individuals are certified for

CalFresh benefits, screened for work registration and Able- Bodied Adults Without Dependents exemptions and referral to CalFresh E&T.

i. Contractor through its subrecipients shall have the authority and responsibility to conduct a “Provider Determination” in accordance with 7 CFR 273.7(c)(18)(i)(A). Contractor through its subrecipients shall determine whether a CalFresh E&T participant is not a good fit (i.e., ill-suited) for a CalFresh E&T component and communicate the determination to the local CWD within ten days of determination.

j. Contractor through its subrecipients shall provide CalFresh E&T participants case management services, in accordance with 7 CFR 273.7(e)(1), which can include but is not limited to comprehensive intake assessments, employability assessments, case notation, development of an individualized service plan, progress monitoring, and coordination with service providers.

k. Contractor shall ensure subrecipients offer and issue supportive services to CalFresh E&T participants that are reasonable and necessary including transportation, dependent care, and ancillary.

7. Annual Plan

a. Contractor shall submit a CalFresh E&T Annual Plan by the specified date as instructed annually by the CDSS that incorporates all services the Contractor plans to offer for Federal Fiscal Year (FFY) 20XX, FFY 20XX, and FFY 20XX.

The final plans are subject to the CDSS approval.

b. Contractor shall amend the CalFresh E&T Annual Plan to comply with any changes in state or federal statutes, regulations, or policies.

c. Contractor shall assist in the production of the subrecipient CalFresh E&T Annual Plans (by working with subrecipients to define services, budgets, participants, supportive services amounts and methods, etc.) and drafting language for the proposals. Selection of subrecipients and finalized subrecipient CalFresh E&T Annual Plans are subject to the CDSS approval.

1) Contractor, through its subrecipients, shall provide one or more of the following allowable CalFresh E&T components to eligible CalFresh E&T participants as described in 7 CFR, Part 273.7(e): Education, Job Retention, Self-Employment Training, Supervised Job Search, and Work Experience.

2) Contractor’s performance target is to provide CalFresh E&T services to

XXXX participants on an annual basis in FFY 20XX.

3) Contractor’s performance target is to provide CalFresh E&T services to XXXX participants on an annual basis in FFY 20XX.

4) Contractor’s performance target is to provide CalFresh E&T services to XXXX participants on an annual basis in FFY 20XX.

8. Outreach

a. Contractor and its subrecipients may use CalFresh E&T funds to conduct outreach directed to individuals already enrolled in CalFresh to inform them about the CalFresh E&T program, in accordance with 7 CFR 277.4(b)(5).

Recruitment activities designed to persuade an individual to apply for CalFresh benefits are not allowable.

b. Contractor through its subrecipients may conduct outreach to CalFresh recipients for the CalFresh E&T program via radio, television, social media, websites, or billboard advertisements. Contractor and or subrecipients shall not promote CalFresh benefits or enrollment.

1) Contractor shall maintain regular communications with the CDSS and work collaboratively with the CDSS to expand CalFresh E&T services.

2) Contractor shall support subrecipients with branding and media placement.

9. Accessibility

Contractor shall comply with California Government Code sections 7405 and 11135. Contractor shall comply with the accessibility requirements of section 508 of the Federal Rehabilitation Act of 1973 (29 U.S.C. section 794d), Title 36, Part 1194 of the Code of Federal Regulations, as well as the requirements of the Web Content Accessibility Guidelines 2.0, or a subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at minimum Level AA success criteria.

F. Contractor Service Location(s)

The services shall be performed at various facilities accessible to the Contractor and the CDSS throughout the state of California.

G. CDSS Responsibilities

1. Review the Contractor’s CalFresh E&T Annual Plan upon submission prior to the start of each FFY and incorporate approved information into the CDSS CalFresh E&T Annual Plan.

2. Provide guidance on program and fiscal policy, compliance, and program direction and collaborate to achieve program growth objectives and develop state-level partnerships.

3. All printing shall be sent to the California Department of General Services, Office of State Publishing (OSP). It is the responsibility of the CDSS Project Representative to obtain an exemption from OSP to competitively bid out any and all printing listed within this Agreement.

H. Project Representatives

The project representatives during the term of this Agreement shall be:

CDSS Contractor Name Name Title Title Address Line 1 Address Line 1 Address Line 2 Address Line 2 Phone Number Phone Number Email Email

The Project Representative may be changed by providing written notice to the other party within five (5) business days of the change. Said change shall not require an amendment to this Agreement.

Alameda

Alpine

Butte

Colusa

Contra Costa

Del Norte

El Dorado

Glenn

Humboldt

Imperial

Inyo

Kern

Lake

Lassen

Los Angeles

Marin

Mariposa

Mendocino

Modoc

Mono

Napa

Placer

Plumas

Riverside

Sacra-mento

San Bernardino

San Diego

San Francisco

San Joaquin

San Luis Obispo

San Mateo

Santa Barbara

Santa Clara

Santa Cruz

Shasta

Siskiyou

Solano

Sonoma

Tehama

Trinity

Tulare

Tuolumne

Ventura

Yolo

Monterey

San Benito

Merced

Sierra

Kings

FFY 2026 E&T Counties

1. Alameda

2. Contra Costa

3. Fresno

4. Humboldt

5. Kern

6. Kings

7. Los Angeles

8. Madera

9. Marin

10. Mendocino

11. Monterey

12. Napa

13. Orange

14. Placer

15. Riverside

16. Sacramento

17. San Benito

18. San Bernardino

19. San Diego

20. San Francisco

21. San Joaquin

22. San Luis Obispo

23. San Mateo

24. Santa Barbara

25. Santa Clara

26. Santa Cruz

27. Shasta

28. Solano

29. Sonoma

30. Stanislaus

31. Trinity

32. Tulare

33. Tuolumne

34. Ventura

35. Yolo

RFI 25-3064

CDSS/CalFresh Employement & Training

Attachment 4

RFI 25-3064 Attachment 5 CDSS/CalFresh Employment & Training Page 1 of 57

December 27, 2022

CALIFORNIA DEPARTMENT OF SOCIAL SERVICES

EXECUTIVE SUMMARY

ALL COUNTY LETTER NO. 22-99

The purpose of this All County Letter is to provide all entities responsible for the administration of the CalFresh Employment and Training (E&T) program and stakeholders with consolidated policy guidance through the release of the CalFresh E&T Handbook.

CDSS/CalFresh Employment & Training Page 2 of 57

December 27, 2022

ALL COUNTY LETTER NO. 22-99

TO: ALL COUNTY WELFARE DIRECTORS

ALL COUNTY CALFRESH SPECIALISTS

ALL QUALITY CONTROL COORDINATORS

ALL CALFRESH EMPLOYMENT AND TRAINING

REPRESENTATIVES

ALL CONSORTIA REPRESENTATIVES

SUBJECT: CALFRESH EMPLOYMENT AND TRAINING HANDBOOK

REFERENCE: TITLE 2 CODE OF FEDERAL REGULATIONS (CFR) 200.1; 2 CFR

200.303; 2 CFR 200.306; 2 CFR 200.313; 2 CFR 200.421; 2 CFR

200.423-424; 2 CFR 200.426; 2 CFR 200.429; 2 CFR 200.439; 2 CFR

200.445; 2 CFR 200.469; 2 CFR 200.475; 2 CFR 415.2; 2 CFR

200.330-333; 2 CFR 200.403-405; 2 CFR 200.412-414; 2 CFR

200.430-438; 2 CFR 200.441-442; 2 CFR 200.449-451; 2 CFR

200.453-454; 2 CFR 200.464-467; 2 CFR APPENDIX V to PART 200 ;

7 CFR 273.24; 7 CFR 273.7; 7 CFR 275.5; 7 CFR 275.16; 7…