RFI_24-10092_EMB_NERP_Instrument_Calibration.pdf

California Department of Public Health (CDPH)

REQUEST FOR INFORMATION

RFI 24-10092

Environmental Management Branch (EMB) Nuclear Emergency Response Program (NERP) Instrument Calibration Request for Information (RFI)

Release Date:

8/19/2024

ISSUED BY: CDPH

California Department of Public Health Environmental Management Branch (EMB) RFI # 24-10092

Table of Contents

A. PURPOSE 1

B. OBJECTIVE 1

C. RFI KEY ACTION DATES 1

D. CONTACT 1

E. BACKGROUND 1

F. RFI RESPONSE INSTRUCTIONS 2

G. DISCLAIMER 2

H. SAMPLE SCOPE OF WORK 5

A. PURPOSE

The California Department of Public Health (CDPH) is releasing this Request for Information (RFI) to request feedback on vendor capabilities as it pertains to instrument calibration services. This is RFI is for Market Research purposes and will not be scored.

B. OBJECTIVE

The EMB is conducting Market Research that will help in the redevelopment of an Invitation for Bid (IFB) that received zero (0) bids over two releases.

C. RFI KEY ACTION DATES

Key Action Date

Release of the RFI 8/19/2024

Last Day to Submit RFI Response 8/26/2024 by 5 PM (PT)

D. CONTACT

The primary RFI contact is listed below:

Primary Contact

Attn: Greg Hester

Email: greg.hester@cdph.ca.gov

RFI responses are to be submitted in email form to the above contact.

E. BACKGROUND

The Environmental Management Branch (EMB) seeks to create a safer environment through advanced public health protection. The EMB's duties include training for disaster, emergency preparedness for environment health professionals.

F. RFI RESPONSE INSTRUCTIONS

CDPH is requesting information on vendor capabilities and expertise, along with estimations on how vendors would approach a Sample Scope of Work expressed in Section H. Please submit your responses by emailing the Primary Contact, identified in Section D, by the date listed in the RFI Key Action Dates table. Please ensure your response, includes your company name, product/platform name, and responses to the following items:

1) Is your business capable of calibration and performance testing of radiation devices that includes survey meters with multiple detectors, exposure rate meters (ion chambers and scintillation), dosimeters, scalers, ratemeters, and gamma spec/multichannel analyzers?

2) Does your business have ANSI 17025 accreditation?

3) Does your business use the ANSI/NCSL Z540-1994 Calibration Laboratories and Measuring and Test Equipment— General Requirements?

4) Is the instrument calibration performed in accordance with the Institute of Electrical and Electronic Engineers (IEEE)/American National Standards Institute (ANSI). N323AB-2013, "American National Standards for Radiation Protection Instrumentation Test and Calibration, Portable Survey Instrumentation", or equivalent manufacturer's instructions?

5) Does your business follow ISO/IEC 17025 General requirements for the competence of testing and calibration laboratories?

6) Does your business possess NIST traceable Am-241, Cs-137 and Co-60, Sr- 90/Y-90, C-14 and Tc-99, Th- 230, Pu-239, C-14 sources?

7) Is your business able to provide source certificate of calibration to include 2 Pi emission rate in particles per minute. Instrument efficiency (Ei) calculations based upon 2 Pi emission rate and reported in 2 Pi values in units of counts per minute per particles per minute (cpm/ppm)?

8) How quickly can you perform your services on the instruments and ship them back?

9) Please verify that the business is able to provide a calibration report, which shall indicate at minimum:

• as-found information

• scales calibrated with associated true (NIST traceable) sources, and indicated values

• high voltage setting (as applicable)

• high voltage peaking (indicate all values used, as applicable)

• threshold setting(s) (as applicable)

• indication the device pairs (aka noting the device combination as tested, as applicable)

• date of calibration

• calibration expiration date

• NIST traceable standards used

• instrument efficiency (Ei) of detector/indicator device pairs (as applicable) and include raw counts and calculations for instrument efficiency (Ei)

• signature of person performing calibration.

• Source(s) used, source birthdate, date of interest, delta T (days), initial activity (μCi), final activity (μCi), CPM (2pi), and decay factor.

10) Please provide rough cost estimates for shipping per each shipping method (i.e.

air, ground, and various shipping speed) for a package of weight of 45lbs in 21” x 21” x 21” dimensions with $13000 insurance to Sacramento, CA.

11) Please provide rough cost estimates for calibration of each type of instrument listed in question #1 above.

G. DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. A response to this RFI is not an offer and cannot be accepted by the State to form a binding contract.

This RFI is solely designed to provide CDPH with meaningful information to enable CDPH to determine how to proceed with future agreements.

RFI Respondents are solely responsible for all expenses associated with responding to this RFI. The State is not responsible for any expenses associated with responding to this RFI.

The submission of a response does not constitute any commitment on the part of the interested party. However, the RFI Respondent agrees that the submitted information is correct to the best of the RFI Respondent’s knowledge. CDPH is also interested in learning the reasons for not submitting a response.

RFI Respondents are advised that all documents submitted in response to this RFI will become the property of the State of California and will be regarded as public records under the California Public Records Act (PRA) pursuant to Government Code section 6250 et seq. The intent of this RFI is for Market Research purposes.

Respondents should be aware that marking the response or questions “confidential” or “proprietary” will not exclude that content if the Department receives a PRA request. Please do not include any confidential or proprietary information in responses to this RFI as it will be subject to the PRA and may be disclosed to the public under the PRA.

H. SAMPLE SCOPE OF WORK