RFI 2023-03.pdf

Page County, Virginia

Request for Information Signage Creation and Installation

#2023-03

Response Due Date: December 22, 2023

Response Due Time: 10:00 AM

Note: There will be a Zoom conference held on December 11, 2023, at 11:00 am. If you would like an invitation to that, please send an email to cstidham@pagecounty.virginia.gov. This conference will be held to answer questions about this RFI.

RFI #2023-03 SIGNAGE CREATION AND INSTALLATION 1

Introduction and Background

The Department of Economic Development and Tourism (Department), on behalf of Page Valley DMO and the Towns of Luray, Stanley, and Shenandoah, is seeking information from qualified firms to design and install signs for Page County and its three Towns. The goal of this project is to create signs that enhance the community’s identity, interact effectively with residents and visitors, require minimal maintenance, and have a timeless design.

Statement of Needs

The County is issuing this RFI to gather information from the vendor community to identify potential vendors, determine potential costs for the various services needed to complete the project, compare available design options, and determine a potential timeline to complete the project.

The proposed project will entail the following:

A. Design Concept Development

a. The selected firm will need to develop a cohesive and visually appealing signage design that aligns with the branding goals of Page Valley and the three Towns.

B. Signage Materials and Fabrication

a. The selected firm will need to specify materials that are durable and require minimal maintenance.

b. The selected firm will need to coordinate with suppliers for the fabrication of the signs.

C. Sign Placement and Installation

a. The selected firm will determine optimal locations for signage.

b. The selected firm will oversee the installation process to ensure quality and consistency.

D. Environmental Considerations

a. The selected firm will ensure that the signage aligns with any applicable environmental regulations, sign ordinances, and guidelines.

Communications

Any communications related to this RFI must be directed to Cindy Stidham at cstidham@pagecounty.virginia.gov. Responses will be accepted electronically via email or by mail until the deadline listed on the cover page.

RFI Conference

An RFI Conference will provide the opportunity for Page County to answer questions and provide any needed clarifications. A Zoom conference will be held at 11:00 am on December 11, 2023. Please send email information to cstidham@pagecounty.virginia.gov to receive an invitation to this Zoom.

RFI #2023-03 SIGNAGE CREATION AND INSTALLATION 2

Response Requirements

Contact Information: Provide a completed and signed cover page.

Comments: Provide your comments on the work outlined in this document. Include any suggestions or advice regarding the approach, implementation, management, necessary technology, equipment, etc. of this work. Provide your experience with projects of a similar scope. Detail what additional information or clarifications would be needed to prepare a comprehensive bid in the future.

Approach: Based on the information provided to date, briefly describe the approach you would recommend for this work and why. Please describe in detail other considerations, risks, or concerns Page County should address or be aware of before moving forward with this type of project.

After RFI Analysis

Page County reserves the right to request additional information during review of RFI responses.

Page County may or may not issue solicitation for the services described in this RFI after all responses have been analyzed.

Conditions and Limitations

This RFI does not represent a commitment or offer by Page County to enter into an agreement with an offeror, or to pay monies or costs incurred in the preparation of a response to this request. The responses and any information made a part of the responses to this RFI will become a part of this project’s official files. Page County is not obligated to return the responses to the individual Respondents. Page County reserves the right to amend this RFI or to cancel this process, in whole or in part, at any time.

Disclosure of Submission Materials

Respondents agree that by responding to this RFI they are granting a license to Page County for all data, materials and documentation originated and submitted to Page County pursuant to this RFI.

Except for cost estimates and proprietary and confidential information, all data materials and documentation submitted shall be subject to public inspection in accordance with the Virginia Freedom of Information Act. Any such proprietary and confidential materials that are submitted must be identified by some distinct method such as highlighting or underlining and indicate only the specific words, figures, or paragraphs that constitute the cost estimates, or proprietary and confidential information in order for Page County to exempt them from disclosure.