RFGP S-10000-00004865 - 1~1.pdf

OregonBuys Bid Solicitation S-10000-00004865 CAPACITY RESTORATION AND EXPANSION GRANTS Addendum 1

OregonBuys Bid Solicitation Number S-10000-00004865 Request for Grant Proposals (“RFGP”) for Capacity Restoration and Expansion Grants

Addendum 1 Section 1: Purpose

Subject to Section 4.9 Selecting successful Proposals the purpose of this addendum is to close the Solicitation after Phase one Opening of Proposals and cancel Phases two and three originally scheduled for December 21, 2022 and Feb 6, 2023 respectively. This addendum amends the RFGP in the following ways:

Section 2: Amendments

The Bid Solicitation is amended as follows. Language to be added is bolded and underlined; language to be deleted is struck-through:

1. COVER PAGE is hereby amended as follows:

Phase one: Nov. 21 2022 at 3:00 PM

Phase two: Dec. 21, 2022 at 3:00 PM has been cancelled

Phase three: Feb. 6, 2023 at 3:00 PM has been cancelled

2. SECTION 1.2 SCHEDULE is hereby amended as follows:

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Event Date Time

Pre-Proposal Conference Nov. 1, 2022 3:00 PM

Questions / Requests for Clarification Due Nov. 8, 2022 3:00 PM

Answers to Questions / Requests for Clarification Issued (approx.)

SPC will provide answers to questions or requests for clarification within five business days of receipt of Proposer’s email with the questions or requests.

Response will be posted in OregonBuys.

Proposals will be accepted continuously until all Opening phases are complete

Phase one Opening of Proposals Nov. 21, 2022 3:00 PM

Phase two Opening of Proposals has been cancelled Dec. 21, 2022 3:00 PM

Phase three Opening of Proposals has been Cancelled

Provisionally Feb. 6, 2023 at 3:00 PM but may be extended based on ODHS needs

Proposal review, evaluation, and scoring Begin after each Opening phase, completed approximately 45 calendar days after each Opening.

Successful Proposer Notice of Intent to Award and negotiations begin

Approximately 45 calendar days after each Opening

3. Section 4.5 PROPOSAL MODIFICATION OR WITHDARAWL is hereby amended as follows:

If a Proposer wishes to make modifications to a submitted Proposal, the Proposer must submit its modification in one of the authorized methods listed in Section 4.4 (Proposal Delivery Options). To be effective the modification must include the OregonBuys bid number (S-10000-00004865) and must be submitted electronically through OregonBuys or via email to the SPC prior to the next phased Opening.

If a Proposer wishes to withdraw a submitted Proposal, it must submit a written notice signed by an authorized representative of its intent to withdraw to the SPC via email or through OregonBuys prior to the next phased Opening of Proposal date in accordance with OAR 125-247-0440. To be effective the notice must include the OregonBuys bid number (S-10000-00004865).

4. Section 4.6 PROPOSAL DUE is hereby amended as follows:

Proposals will be accepted continuously until the final of three opening phases. All Proposals received before the Opening date of phase one will be included in phase one review, evaluation, and scoring. Phases two and three Openings of Proposals have been cancelled. ODHS received a significant number of Proposals and expects all funds will be awarded in the first phase. All references to phases two and three in this document are hereby null and void. All Proposals received after Opening of phase one but before Opening of phase two will be included in the phase two review, evaluation, and scoring. All Proposals received after Opening of phase two but before Opening of phase three will be included in phase three review, evaluation, and scoring.

A Proposal (including all required submittal items) must be submitted electronically through OregonBuys or via Email to the SPC on or before one of the three phased Opening dates in Section 1.2 (Schedule). All Proposal modifications or withdrawals must also be received prior to the next phased Opening after submittal based on the schedule.

Proposers may not resubmit their proposal in a later phase if their Proposal is rejected for any reason. Proposers may however withdraw their Proposal before that phase’s Opening date and resubmit in a later phase.

The phase three Opening of Proposals may be delayed at the discretion of ODHS if it is determined there are an insufficient number of proposals received. If phase three Opening of Proposals is delayed it will be communicated via amendment in Oregon Buys.

A Proposal received after the phase three Opening of Proposals is considered LATE and will NOT be accepted for evaluation.

5. Section 4.7.7 is hereby removed.

Proposer has resubmitted a Proposal that was rejected for any reason during an earlier phase.

6. Section 4.9 SELECTING SUCCESSFUL PROPOSALS is hereby amended as follows:

Multiple Grant Agreements are expected to be awarded; During each phase’s review, the evaluation, and scoring period the Evaluation Committee, taking into account the score received, will vote on each Proposal via a show of hands, the results will be recorded by the SPC. If a majority vote in favor of a Proposal that Proposer will be issued an Intent to Award Notice. If a Proposal receives an equal number of votes for and against, the Evaluation Committee will briefly discuss the Proposal and vote again. If the Proposal again receives an equal number of votes for and against the Proposal, it will either be rejected, or it may move on to a second round of competition at the sole discretion of ODHS. If a majority vote against a Proposal at any time the Proposal will be rejected.

If at the end of each phase, in the sole discretion of ODHS if it is decided that a sufficient number of Intent to Awards have been issued to exhaust the available funds for this RFGP, or for any other reason, no further phases will take place and all Proposers who have submitted Proposals for subsequent phases will be notified and their Proposals will not be evaluated.