RFGP 5916-4 QA Final.pdf

RFP OB #S-44300-00008246 OHA RFA #5757-3 tlh

RFGP: OREGON BUYS #S-44300-00009874

FLAVORED TOBACCO AND MENTHOL USE PREVENTION

REGIONAL CONVENERS

ADDENDUM 4

DATE: July 2, 2024

TO: Potential Offerors – OregonBuys Bid #S-44300-00009874 (OHA #5916-4)

Flavored Tobacco and Menthol Use Prevention Regional Conveners

FROM: Tammy L. Hurst, Contracts and Procurement Specialist

Subject: Addendum #4

PURPOSE

The purpose of this addendum is to provide Answers to the Questions asked during the Question and Answer period and the pre-proposal conference.

OHA hereby responds the Questions as follows:

Question 1. What kind or work samples are you looking for? Photos, videos, etc.

Answer 1: Anything you feel will demonstrate your connection to community.

Question 2. How do we consider or inform OHA of the regions or areas we would want to apply for? What if we have a preference with one region over another but experience in multiple regions?

Answer 2: See Addenda 1 which modifies Section 3.3.1 as follows:

Provide an overview of your organization, mission, values. Please include what region(s) are you interested in serving as a convener? Please list only the region(s) that you are familiar with and have experience serving. You can list up to 3 regions in order of preference. (Refer to the regional map on Page 8 of the RFGP).

Also see Section 4.11 for Ranking of Proposers, specifically paragraph 4 which states:

If there are no Proposals for a Region, OHA may negotiate with a neighboring Region to act as the convener for that Region.

RFP OB #S-44300-00008246 OHA RFA #5757-3 tlh

Question 3. Can you please clarify the budget available to support this work? Is it $140,000 for the entire multi-year project period or is it $140,000 per year? Basically, is it annual or the whole project?

Answer 3: See Addenda #2 which clarifies Section 1.1, Paragraph 6 as follows:

Agency anticipates the award of six Grants from this RFGP, in the amount of approximately $140,000.00, per year, divided between the Regions.

Question 4. Are there limitations on the types of organization that can apply?

Answer 4: There is a priority for community-based organizations, but no limitations.

Question 5. What if there is a collaborative relationship between a CBO and an LPHA?

Answer 5: There must be one responsible party for the entire grant agreement.

Describe the partners and how the relationship works in your Proposal. A letter of confirmation of collaboration from your partners would be helpful for the Proposal.

Question 6. Can they use this money to compensate others? Is this budget intended to include stipends for participants or is there other money in the budget for supporting that work?

Answer 6: The budget can include stipends. Any limitations to the spending will be outlined in the grant agreement.

Question 7. Are the TOFCO convening organizations eligible to apply? Or is there a conflict or exclusion to those organizations?

Answer 7: There is not a conflict of interest and TOFCO convening organizations would be able to apply.