RFCQ~1.doc

Oregon Department of Transportation

Request for Competitive Quotes (“RFCQ”) OregonBuys Bid No. S-73000-00005843 OR131 MP 7.5 Tillamook River Bridge Scaffolding

Solicitation conducted under intermediate procurement procedures per ORS 279B.070 and OAR 137-047-0270

THIS IS NOT AN ORDER

Non-Discrimination Notice

ODOT, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit offers in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

See “Instructions to Offerors” for additional information.

Procurement Summary:

ODOT is seeking one qualified contractor to furnish, erect, and dismantle hanging dance floor scaffolding on the Tillamook River Bridge (BR #01345c) located on OR131 at milepost 7.5. Scaffolding will be required from July 27, 2023 to August 14, 2023, including erecting and dismantling. (End date may be extended by Project Manager if additional days are required.) See PO Attachment A - Specifications for additional information.

No public opening will be held.

SEE INSTRUCTIONS TO OFFERORS ON THE LAST PAGE. Please note that price quote information will be entered on the Items tab of OregonBuys.

Attachments:

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Sample PO including Terms and Conditions and the following PO Attachments:

Attachment A - Specifications

Attachment B – Proposed Locations and Existing Plans Attachment C – Insurance Requirements

Method of Award:

ODOT intends to issue a purchase order (“PO”) as a result of this solicitation based on the following:

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Offeror that submits the lowest price, so long as the quote complies with all requirements ODOT intends to base its award on the lump sum price for supplying, erecting, and dismantling scaffolding (See OregonBuys item 1); however, ODOT reserves the right to consider the per-day rental prices submitted for item 2 in its award decision.

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Offeror that submits the quote that best serves ODOT, considering price and other factors as described in ORS 279B.070(4).

ODOT may negotiate with an offeror to clarify the quote or to effect modifications that will make the quote more advantageous to ODOT. (OAR 137-047-0270)

COMPETITIVE QUOTE FORM

Upload this form into OregonBuys

Part 1 – General Information and Authorized Signature

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person name and title:

Email:

Phone:

Brief description of the offeror’s experience that qualifies offeror to provide the goods and services described in this RFCQ (Do not list project references; those will be provided in Part 2):

By signature below, the undersigned Authorized Representative hereby certifies on behalf of the offeror that:

1. The offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all attachments and amendments, if any) if awarded a PO under this solicitation.

2. In accordance with ORS 279A.110(4), the offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, the offeror has not and the offeror will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business certified under ORS 200.055.

Authorized Signature:

Title:

Title:

Part 2 - References REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE: The offeror shall provide a list of three different firms for references that can be contacted regarding the quality of goods and services that the offeror provided in the last 4 years on projects comparable in size and scope to the project described in this solicitation. When filling in project description, please provide sufficient information for ODOT to determine if the reference project is similar to the goods and services being requested in this solicitation.

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

INSTRUCTIONS TO OFFERORS

QUOTE REQUIREMENTS

1. This RFCQ is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Quotes (offers/bids) must be submitted through the OregonBuys system.

· Offeror must be registered as a vendor in OregonBuys to submit a quote. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance.

· Each offeror is responsible for ensuring that its vendor information is current and correct in OregonBuys. ODOT will accept no responsibility for incorrect vendor information.

2. To submit a quote under this solicitation, the offeror must do the following:

· Enter the quote for items 1 and 2 on the Items tab in OregonBuys.

· Upload a completed and signed Competitive Quote Form(Parts 1 and 2).

CHANGES TO THE RFCQ:

If ODOT makes any changes to this RFCQ, ODOT will provide details of the change(s) and any associated instructions to offerors in an amendment posted on OregonBuys.

AWARD REQUIREMENTS (for winning offeror only)

1. Prior to issuance of a PO, the winning offeror must submit the following to the ODOT Purchaser:

· Certificates of Insurance for required insurance coverages as stated in PO Attachment C. Offeror is encouraged to discuss insurance requirements with its agent prior to submitting a quote so any costs can be included in the price quote.

· Responsibility Inquiry Form: https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section, Misc. Procurement Related Forms).

· Conflict of Interest (COI) Disclosure forms – IF REQUIRED. Contractor must comply with ODOT’s Conflict of Interest Guidelines which requires a form for any actual or potential conflict. See https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section - Misc. Procurement Related Forms).

2. Additional requirements:

· Business Registry: The winning offeror must be duly authorized to transact business in the state of Oregon through registration of its assumed business name (if any) or corporation with the Secretary of State Corporations Division. ODOT may require the winning Offeror to provide its registry information prior to issuing a PO.

· W-9 Form: If the winning offeror has not received payments from ODOT before, the offeror will need to submit an IRS form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf.

· Nonresident bidder Form. If the winning offeror is a nonresident bidder {as defined in ORS 279A.120(1)} and the contract amount exceeds $10,000, the offeror must report to the Department of Revenue a Non-Resident bidder Form prior to receiving final payment under the PO.

Revision: 4/15/22

Revision: 4/15/22