RFB932500-01 - Iowa PBS Parking Lot Resurfacing - Addendum #2.pdf

IOWA PBS PARKING LOT RESURFACING

DAS #9325.00 – RFB932500-01

4/5/2023

BIDS DUE: APRIL 11, 2023 @ 2:00 P.M.

ADDENDUM NO. 2 ITEMS

1 See attached Pre-bid Meeting Minutes from the Pre-Bid Walkthrough on March 29, 2023 @ 2 pm and Attendee List.

2. SPECIFICATIONS

A. SECTION 00 3113 PRELIMANARY SCHEDULE

1. Section 1.03 B: May 13th event is canceled. This date can be removed from the list of non-working days.

B. SECTION 01 1200 CONTRACT SUMMARY

1. Section 1.05 C: May 13th event is canceled. This date can be removed from the list of non-working days.

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9325.00 IPBS JOH 6450 Parking Lot Resurfacing

6450 Corporate Drive Johnston, Iowa 50131

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Mar 29, 2023 Meeting Time 2:00 PM - 3:00 PM Central Time (US & Canada)

Meeting Location Iowa PBS 6450 Corporate Drive, Johnston, IA Video Conferencing Link https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzFkNDI3NGUtN2UwZS00Nm U4LTlkYzktMzI3MGRmYjI3NDMw%40thread.v2/0?

context=%7b%22Tid%22%3a%22c6c429d4-d18c- 4ab8-a9a8-f0c82d33f945%22%2c%22Oid%22%3a%22162c26 8b-ccfa-4405-901e-0d676cf32c69%22%7d

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments

Scheduled Attendees

Name Company Phone Number Email Attendance

Rick Baumhover Bishop Engineering Co P: (515) 276-0467 rbaumhover@bishopengr.com Present

Mike Downey Iowa PBS michael.downey@iowapbs.org Present

Jamie Dye Iowa PBS P: (515) 725-9829 james.dye@iowapbs.org Present

Michelle Wendel Iowa PBS P: (515) 725-9828 michelle.wendel@iowapbs.org Present

Greg Evans McGough Construction greg.evans@mcgough.com Present

Amy Fetters McGough Construction P: (515) 639-3853 amy.fetters@mcgough.com Present

Leilani Hammel McGough Construction leilani.hammel@mcgough.com Present

Jennifer Kleene State of Iowa - Department of Administrative Services

P: 5157250454 jennifer.kleene@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description DAS - Owner Representative

• Jennifer Kleene

McGough Construction - Construction Manager

• Amy Fetters, PX/Sr. Project Manager

• Leilani Hammel, Project Engineer

Iowa PBS

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• Michelle Wendel, Director of Admin & Finance

• James Dye, Facilities

• Mike Downey, Facilities

Designer - Bishop Engineering

• Rick Baumhover

Official Documented Meeting Minutes Brad Karsten, InRoads

Project Overview

2.1 1 Project Description Open

Description

• Base Bid #1: Remove and replace ADA Maytag Entrance as shown in base bid and asphalt to full depth in areas shown on page C1.1.

Overlay the entire parking lot with 2” hot mix asphalt, restripe all parking spots and reinstall signage. Also includes re-pouring intakes as shown on the plans.

• Alternate #1: Removal and Replacement of sidewalk to main entrance of Auditorium as shown on C1.1. Do not disturb and/or protect existing stoop and precast columns/walls to remain. New sidewalk to meet ADA slopes.

• Alternate #2: Removal of parking island without light pole and/or trees, including concrete curb and gutter removal. Patch with 6” full depth asphalt patch. Place 2” overlay. Remove any tree roots as necessary to install asphalt patch. See location shown on C1.1

• Unit price #1: Add/Deduct One Full Depth HMA Patch from what is shown on C1.1. (See chart on C1.1)

2.2 1 Project Schedule Open

Description

• Contract(s) Issued By: May 8, 2023

• Submittals: May to June 2023

• Construction: June to November 2023

• Closeout: November to December 2023

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Typically quiet work or no work on Friday's at site due to production on Fridays. May be other days impacted and owner will coordinate with contractor on other special broadcasting days. If a holiday falls on a Friday typically recording days will happen on the Thursday before.

Additional no-work days or lot closed are as follows:

• April 13

• April 15

• April 24-25

• May 13 - This event has been canceled.

• June 3

• June 9

• June 15-18

• August 3-20

Meeting #1 - RFB Pre-Bid Project: 9325.00 IPBS JOH 6450 Parking Lot Resurfacing

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• The plan is to have the parking lot shut down for no more than 2 weeks. If the lot will need to be shutdown for longer than 2 weeks, a phasing plan will need to be created and implemented. Portions of the lot can be fenced off to do deep repairs and/or inlets but need to be coordinated when performing this work.

• The construction schedule is from June to November 2023 to allow for flexibility for bidders and their schedules.

• The May 13 removal will be noted in upcoming Addendum 2 which will be issued with these minutes.

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• 24 hour notice to facility of deliveries.

• Temporary facilities by each trade bid package for their workers

• Background checks - Not Needed

• Work hours - 5 A.M. TO 8 P.M. - Monday through Thursday and/or Weekends unless arrangements made in advance. No noise producing work on Fridays or other dates as noted above.

• Do not obstruct exits without owner permission.

• View Specification 01 1200 - Contract Summary for more information.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due Tuesday, April 11th @ 2pm.

• The Bid shall be submitted on bid form to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on Tuesday, April 11th @ 3pm.

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

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• The bid shall now be filled out and submitted on the bid form per Addendum 1.

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: April 3, 2023 @ 12pm

• Addendum will be issued by April 5, 2023, if needed.

• Bids Due: April 11, 2023 @ 2pm.

• Tentative NOI Issued: April 12, 2023

• Addendum 1 issued on 3/21/23.

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

3.4 1 Pre-Bid Site Visits Open

Description

• Review Parking Lot

• Review Sidewalk at Maytag Auditorium Entrance as referenced in Alt 01

• Review Parking Island as referenced in Alt 02

Official Documented Meeting Minutes

• If bidders walk the site on their own, contact Michelle Wendel at 515.380.1636 or Jamie Dye at 515.249.1923 at Iowa PBS to let them know prior to arriving. They do not need to walk with the bidder but just want to know someone may be walking the site in case they receive questions about who was walking the site.

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Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

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