RFB924900-01 - DOC MPCF Front Steps Repair - Addendum #1.pdf

Addendum 1 for RFB924900-01

Project Name: DOC MPCF Front Steps Repair

RFB #: 924900-01

DAS Project #: 9249.00

Date: 6/13/2023

Bids Due: June 20, 2023 @ 2 pm

1. See attached Pre-Bid meeting minutes from the Pre-Bid Meeting on May 31, 2023 @ 10 am.

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9249.00 DOC MPCF Front Steps Repair 1200 E. Washington St.

Mount Pleasant, Iowa 52641 P: 319-385-9511

RFB Pre-Bid Minutes: Meeting #1

Meeting Date May 31, 2023 Meeting Time 1:00 PM - 2:00 PM Central Time (US & Canada)

Meeting Location MPCF

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments RFB924900-01 Project Manual.pdf, RFB924900-01 Drawings.pdf, 003113R.1 - 2023.05.17 9249 MPCF Front Steps Repair Project.pdf

Scheduled Attendees

Name Company Phone Number Email Attendance

Amy Fetters McGough Construction P: (515) 639-3853 amy.fetters@mcgough.com Present

Leilani Hammel McGough Construction P: (515) 344-8980 leilani.hammel@mcgough.com Present

Jonathan Peters McGough Construction jon.peters@mcgough.com Present

Jeremy Howk Mount Pleasant Correctional Facility

P: (319) 385-9511 jeremy.howk@iowa.gov Present

Tony Kempker Mount Pleasant Correctional Facility

P: (319) 385-9511 ext.

anthony.kempker@iowa.gov Present

Chris Bauer Shive Hattery Inc. P: (515) 223-8104 cbauer@shive-hattery.com For Distribution Only

Chris Marvin Shive Hattery Inc. P: (515) 223-8104 cmarvin@shive-hattery.com Present

James Trower State of Iowa - Department of Administrative Services

P: (515) 725-4150 james.trower@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description DAS - Owner Representative

• James Trower

McGough Construction - Construction Manager

• Amy Fetters, PX/Sr. Project Manager

• Leilani Hammel, Project Engineer

• Jon Peters, Superintendent

MPCF

• Jeremy Howk

• Tony Kemper

State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: Jun 8, 2023 10:23 AM CDT

• Kristi Perry

Shive-Hattery

• Chris Bauer

• Chris Marvin

Official Documented Meeting Minutes Luis, Minturn

Project Overview

2.1 1 Project Description Open

Description

• Base bid #1: All material, labor and equipment associated with all work shown on contract documents complete including the plans and specifications.

2.2 1 Project Schedule Open

Description

• Contract(s) Issued: July 6, 2023

• Submittals: July to October 2023

• Construction: April 2024 to August 2024 *Construction may start this year if contractor has availability.

• Closeout: August to September 2024

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Official Documented Meeting Minutes Construction may start this year based on schedule availability, however it is important to make sure the project can finish before winter starts as the facility does not want to leave the area halfway done throughout the winter months.

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities by each trade bid packages for their workers.

Meeting #1 - RFB Pre-Bid Project: 9249.00 DOC MPCF Front Steps Repair

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• Tool control - Contractor shall provide all equipment and tools for Contractor’s own cleanup. Clean up shall be done at end of every shift or more frequently if required for the Contractor to perform their work, for other Contractors to perform their work, as required by the Owner’s operations, and at the discretion of the Construction Manager.

• Cell phones - Cell phones, weapons, and cameras/camcorders are not allowed inside the facility. The foreman will be allowed to have one cell phone.

• Background checks o Must be performed on all on site employees, including sub-contractors.

o The Contractor hereby explicitly authorizes the Iowa DAS to conduct criminal history and/or other background investigation(s) of the Contractor, its officers, supervisory personnel, employees, and other staff retained by the Contractor or their sub-contractors for the performance of the contract.

o A State of Iowa record check request form will be provided at the pre-construction meeting of successful bidder.

• Work hours: 6am - 4pm, Monday through Friday unless arrangements are made in advance.

• View Specification 01 1200 - Contract Summary for more information.

Official Documented Meeting Minutes

• Tool control will still be required by the facility, however there are no limits on cell phones as this project takes place outside of the secure fence.

• Background check forms need to be completely filled out and legible. An address must be added as well otherwise the facility will send it back. Kristi noted the need to be completed in advance as the facility cannot get background checks completed in one day.

• In addition to background checks all contractors who will be working onsite will need to take the PREA test which can be found here: https://docs.google.com/presentation/d/1_8IcvvpMCYdqasseVuOxzY2ISqjS3RUi6Oups7t6-zA/pub?start=false&loop=false&delayms=3000&slide=id.p

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due Tuesday June 20, 2023 @ 2pm

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on Tuesday June 20, 2023 @ 3pm

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

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3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: June 8, 2023 by 2pm

• Addendum Issued: June 12th, if needed

• Bids Due: June 20, 2023 @ 2pm

• Tentative NOI Issued: June 21, 2023

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

3.4 1 Pre-Bid Site Visits Open

Description

• Review Front Steps Area

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: Jun 8, 2023 10:23 AM CDT