RFB924700-01 - DHS IMHI Storage Bldg Roof Replacement - Addendum #1.pdf

Project #9247.00 Addendum #01 Page 1 of 6

ADDENDUM NO. 1

Date: 01/23/2023

Project Name: DHS IMHI Storage Bldg Roof Replacement

DAS RFB #: 924700 01

DAS Project #: 9247.00

BIDS DUE: 01/27/2023

The original Project Manual and Drawings for the project noted above are amended as noted in this

Addendum. Included in this Addendum are Specification, Architectural, & Engineering items.

Please review all sheets and incorporate them into your set of Contract Documents.

The receipt of this Addendum shall be acknowledged by inserting its number and date in the space provided on the Bid Form.

This Addendum consists of:

General Items:

1. Questions received through DAS Procurement:

Q1. Ridge Cap: Is the ridge cap to be a matching asphalt shingle ridge cap (as indicated in the drawings) or metal flashing as stated in paragraph 2.4 page 07 03113-2 in the project manual?

The pictures on the drawings indicate the ridge cap currently on the building is a shingle ridge cap.

A1. Ridge cap is to be matching asphalt shingle ridge cap.

Q2. Metal Flashing: Are the metal flashings to be prefinished aluminum or 20 gauge galvanized? Paragraph 2.4 page 07 03113-2 in the project manual states: A. Metal Flashing:

Prefinished aluminum, see section 07 6200. Paragraph 2.1 page 07 6200-1 states: A. General:

"Furnish sheet metal in minimum 20-gauge".... "Unless otherwise noted, all sheet metal shall be galvanized."

A2. Flashings can be either galvanized 20 gauge or prefinished aluminum but need to be consistent throughout the project (i.e. no mix/match).

2. Meeting minutes from RFB Pre-Proposal Meeting held on 01/12/2023 (4 Pages).

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9247.00 DHS IMHI Storage Bldg Roof Replacement 2277 Iowa Ave

Independence, Iowa 50644 P: 319-334-5306

RFB Pre-Bid Minutes: Meeting #1

Meeting Date Jan 12, 2023 Meeting Time 11:00 AM - 12:00 PM Central Time (US & Canada)

Meeting Location 2277 Iowa Ave Independence, Iowa 50644 Video Conferencing Link https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTg4NzBkMjgtNTQ4Yy00ZWF mLTljYWUtOWE0ODZmOGYxMzFh%40thread.v2/0 ?context=%7b%22Tid%22%3a%22705e7dc3-c582- 4519-a026- 3a1c9fd5fc88%22%2c%22Oid%22%3a%2232fc077 f-7c0c-4059-94f0-09beb0a16bf6%22%7d

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments

Scheduled Attendees

Name Company Phone Number Email Attendance

Jarrad Boever Boyd Jones Construction Company

P: (515) 318-8340 jboever@boydjones.biz Present

Andrew Paleczny Boyd Jones Construction Company

P: (402) 553-1804 apaleczny@boydjones.biz Present

Michael Nolan Horizon Architecture michael@horizon-architecture.com For Distribution Only

Mike Cook Independence Mental Health Institution mcook@dhs.state.ia.us Present

Doug Carper State of Iowa - Department of Administrative Services douglas.carper@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description DAS - Owner Representative

• Douglas Carper (Owners Rep)

Boyd Jones - Construction Manager

• Andrew Paleczny (Project Manager)

• Jarrad Boever (Project Engineer)

DOC NCF CRC Facility

• Mike Cook (Plant Operations Manager)

State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: Jan 23, 2023 02:34 PM CST

Official Documented Meeting Minutes Also in attendance:

• Andy Hines - ECCO Midwest, Inc.

• Scott Keeley - Up Top Roofing

• Saul Sosa - Up Top Roofing

• Aaron Carlson - Freed Construction

• Zach Ryan - Black Hawk Roof Company

• Travis Haas - Advanced Environmental

• Lena Michalek - Horizon Architecture

Project Overview

2.1 1 Project Description Open

Description

• Multiple layers of shingles need removed (Abatement will remove asbestos shingles, contractor to remove remaining wood shingles (unit cost)

• Remove abandoned equipment on the roof (Roof Hatch, Lightning Protection System)

• Remove and replace flashing

• Cupolas to remain in place during demolition

• Asses roof underlayment to determine extent of replacement

• Abatement will be getting taken care of by the facility but we will expect the contractor to work with the abatement company on scheduling.

• Base bid - Roof Replacement

• Unit prices - Demolition (Per Square)

• Unit prices - Tongue and Groove decking (Per Foot)

Official Documented Meeting Minutes Boyd Jones, OR and Facility discussed abatement more and decided that a RFQ will probably be the best route to go. We will get this drafted up but will wait till we have a contractor selected to send this out to bid.

2.2 1 Project Schedule Open

Description

• Contract(s) Issued: February 03, 2023

• Submittals: March

• Construction: April - May

• Closeout: June

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Meeting #1 - RFB Pre-Bid Project: 9247.00 DHS IMHI Storage Bldg Roof Replacement

State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: Jan 23, 2023 02:34 PM CST

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site. These can be sent out weekly.

• Bi Weekly construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

Site Specific Rules:

• Temporary facilities

• Tool control

• Cell phones

• Work hours - No Restrictions

• View Specification 01 1200 - Contract Summary for more information.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due 2:00pm on Friday January 27th, 2023.

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call at 3:00pm on Friday January 27th, 2023.

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov:

• Addendum Issued: None

• Bids Due: 2:00pm on Friday January 27th, 2023.

• Tentative NOI Issued: Friday February 3rd, 2023.

State of Iowa - Department of Administrative Services Page 3 of 4 Printed On: Jan 23, 2023 02:34 PM CST

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

3.4 1 Pre-Bid Site Visits Open

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: Jan 23, 2023 02:34 PM CST

Project #9247.00 Addendum #01 Page 6 of 6

END OF ADDENDUM NO. 1