RFB2024-012 W0297.22_Addendum1_wEnclosures.pdf

W0297.22 Addendum 1 City of Manitou Springs Mesa II Bolted Water Storage Tank

ADDENDUM FORM

NUMBER 1 DATE JULY 9, 2024

1.01 GENERAL

The following changes, additions, and/or deletions are, by issuance of this Addendum, made a part of the Project Manual and Construction Drawings for the Mesa II Bolted Water Storage Tank, as if originally contained therein.

Execution of the acknowledgement of receipt shall be the bidder’s acceptance of the conditions herein set forth.

This Addendum shall be submitted with and attached to the submitted Bid Form. Failure to do so may result in rejection of the Bid.

1.02 MODIFICATIONS TO SPECIFICATIONS

1. Section 00020 – Invitation to Bid (added text in italics, removed text in strikethrough):

Contractor qualifications include five (5) completed projects of similar size and scope within the last three five

(5) years. Contractor qualifications do not need to be included with the bid, but they must be available upon request.

2. Section 00300 – Bid Form, Bid Schedule (added text in italics, removed text in strikethrough):

3A) Transport of Tank Materials to Staging 1 LS $ $

3. Section 01150 – Measurement and Payment, Section 1.010 A. Bid Schedule (added text in italics, removed text in strikethrough):

3.A Transport of Materials to Staging: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment and materials for transporting the base ring, tank materials, and vertical mixing header from the Public Works facility at 101 Banks Place, Manitou Springs, CO to the staging area and up to the tank site.

Materials must be covered with the tarps.

1.03 MODIFICATIONS TO DRAWINGS

1. Sheet C1 is revised (and enclosed) to include fence removal, replacement, and access gate.

1.04 CLARIFICATIONS

Questions:

1. Can you confirm if there will be an online bid opening via Zoom or Teams?

Response: Yes, a Teams meeting invitation will be sent to the enclosed email list from the Pre-Bid meeting. The bid opening can also be attended in-person at the Public Works Conference Room - 101 Banks Pl., Manitou Springs, CO 80829.

2. Can bids be emailed?

Response: Yes, please email to John Chavez and cc Andrew Morren, Eric Karlson and Rebecca Norton as noted in the Invitation to Bid.

3. Will there be any CSL testing requirements on the drilled piers?

Response: CSL testing will not be required on the piers.

4. Can you please clarify what “Contractor Qualifications” need to be included with our bid submission? Response:

Response: Contractors don’t need to provide their qualifications with the bid, but must be able to provide them if asked.

5. What are the allowable work hours?

Response: Work hours are 7:00 am to 6:00 pm. A variance from the City of Manitou Springs will be required for working outside these hours.

6. What space is available for staging?

Response: Staging will be at the entrance gate to the access road. See enclosed staging exhibit.

7. What is the current schedule for the waterline construction project?

Response: The waterline project is slated to be completed by the end of August, but provisions can be made if the waterline work is in the way of anything needed for the tank project. (i.e., access, staging, etc.)

8. Do we need to replace trees?

Response: No, but the number of trees and brush removed must be counted and reported to City Staff so the quantities can be incorporated into the overall City tree replenish strategy.

9. Question: Will the fence around the new tank site be permanently removed?

Response: No, the fencing can be removed for construction but must be replaced and a gate must be installed.

Please see the construction drawing revision.

10. Will the storm pipe be re-routed?

Response: No, the pipe is not for drainage. It is for draining the existing tank. Grading has been provided to allow for the water to drain around the new tank.

11. Can you send pictures of the tank materials?

Response: A OneDrive Link will be sent to the email addresses included on the pre-bid attendance sheet.

12. Can the bid bond be emailed or does it need to be physically mailed?

Response: Yes, the bid bond can be emailed for the bid date. However, a paper copy will be required for the City Council packet by 7/18/24.

13. Can you please provide an Engineer’s Estimate?

Response: No, an Engineer’s Estimate will not be released prior to bid.

Other Clarifications:

14. The tank has been pre-ordered from Tank Connection. Tank Connection will perform the tank erection (including ladder, guardrail, vent, etc.). The general contractor is responsible for transporting the tank materials, including the base ring materials, from the public works facility to the tank construction site. The contractor is responsible for setting the base ring of the tank. After the slab pour (with the base ring embedded), Tank connection will complete erection of the remaining tank components. Tank Connection’s cost to erect the tank must be included in contractor’s overall bid.

15. The tank materials and mixing header are stored at the City’s Public Works facility as visited during the pre-bid meeting. The contractor is responsible for transporting these materials to the staging site and eventually to the tank site. There are four (4) pallets that must remain in the climate controlled conditions at Public Works until Tank Connection arrives for tank erection. At this point, the contractor must also transport these pallets from Public Works to the tank site.

16. Contractor is responsible for installing the vertical mixing header inside the tank after the tank is erected.

17. The City has already purchased the tank and mixing header materials. Contractor’s bid shall only include installation of tank and mixing header.

18. Contractor is responsible for removal of existing concrete outlet structure.

19. Testing of the tank will involve filling to overflow (via the City’s operation’s staff), inspecting for leaks, and measuring any drawdown over a period of two (2) days. Any leaks (from bolted seams) can be fixed by tightening bolts around the leak per Tank Connection’s recommendations. Tightening of bolts shall be performed by the contractor.

Enclosures

- Revised Bid Schedule (Includes bid item for transport of materials)

- Revised Measurement & Payment (Includes description for transport of materials)

- Double-swing Gate Design Drawing

- Staging Exhibit

- Pre-bid Attendance Sheet

1.05 ACKNOWLEDGEMENT OF RECEIPT

Receipt is acknowledged this ____________ day of 20 .

Name of Bidder

Authorized Officer

Title

END OF SECTION

W0297.22 00300-1 City of Manitou Springs

SECTION 00300

BID FORM

EXHIBIT "A" TO AGREEMENT

PROJECT IDENTIFICATION: CITY OF MANITOU SPRINGS

Manitou Springs, CO 80829

CONTRACT IDENTIFICATION #: W0297.22

THIS BID IS SUBMITTED TO: CITY OF MANITOU SPRINGS

606 Manitou Avenue Manitou Springs, CO 80829

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with

OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders. This Bid will remain open for sixty (60) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents by the date identified.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

(a) BIDDER has examined copies of all the Contract Documents and of all of the following addenda:

Addendum No. Addendum Date

(receipt is hereby acknowledged) and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders:

(b) BIDDER has examined the site and locality where the Work is to be performed, the legal requirements (federal, state and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. The BIDDER has inspected all OWNER furnished equipment and materials and is satisfied that the equipment and materials are in good working order and can be removed and replaced into the new facility.

(c) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over OWNER.

4. BIDDER will complete the Work for the prices on the following page:

W0297.22 00300-2 City of Manitou Springs

BID SCHEDULE

Unit Sub-Total No. Item Quantity Unit Price Item

1) General Requirements 1 LS $ $

2) Mobilization 1 LS $ $

3) Erosion Control BMPs 1 LS $ $

3A) Transport of Tank Materials to Staging 1 LS $ $

4) Tank Foundation 1 LS $ $

5) Pipe Penetrations 1 LS $ $

6) Tank Erection 1 LS $ $

7) Backfill & Grading 1 LS $ $

8) Passive Mixing System Installation 1 LS $ $

9) Disinfection and Testing 1 LS $ $

10) Landscape & Revegetation 1 LS $ $

11) Demobilization 1 LS $ $

12) Project Closeout 1 LS $ $

TOTAL SCHEDULE $

TOTAL SCHEDULE (in words):

SUBSTANTIAL & FINAL COMPLETION DATES:

Substantial Completion: October 31, 2024

Final Completion: December 13, 2024

5. BIDDER agrees that the Work will be completed on or before the dates indicated in the Agreement; Section

00500.

6. Communications concerning this Bid shall be addressed to the address of BIDDER indicated below.

7. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions.

SUBMITTED ON , 20

W0297.22 00300-3 City of Manitou Springs

If BIDDER is:

An Individual

By (SEAL)

(Individual's Name) doing business as

Business address:

Phone No.

A Partnership

By (SEAL)

(Firm Name)

(General Partner)

Business address:

Phone No. :

A Corporation

By

(Corporation Name)

(State of Incorporation)

By

(Name of person authorized to sign)

(Title)

(Corporate Seal)

Attest

(Secretary)

Business Address:

Phone No.:

W0297.22 01150-1 City of Manitou Springs

SECTION 01150

MEASUREMENT AND PAYMENT

PART 1 – GENERAL

1.01 DESCRIPTION

A. Review Applications for Payment as prepared by ENGINEER in accordance with the General and Supplemental General Conditions and the Agreement between OWNER and

CONTRACTOR.

B. Additional Requirements Specified Elsewhere:

1. Progress Payments, Retainage and Final Payment: General Conditions and Supplemental General Conditions, Standard Specifications, and Agreement between Owner and Contractor.

2. Construction Schedules: Section 01310

3. Contract Closeout: Section 01700

1.02 FORMAT AND DATA REQUIRED

A. Applications for Payment prepared by the ENGINEER with itemized data typed on white paper continuation sheets.

B. Itemized data on continuation sheets

1. Format, schedules, line items, and values: Those of the approved Schedule of Values.

1.03 PREPARATION OF APPLICATION FOR EACH PROGRESS PAYMENT

A. Application Form Prepared by ENGINEER.

B. Required information completed, including that for Change Orders executed prior to the date of submittal of application.

C. Summary of dollar values to agree with the respective totals indicated on the continuation sheets.

D. Continuation Sheets

E. Total list of all scheduled component items of Work, with item number and the scheduled dollar value for each item.

F. Dollar value in each column for each scheduled line item when work has been performed.

G. Each Change Order executed prior to the date of submission shall be listed at the end of the continuation sheets.

1. List by Change Order number and description as for an original component item of work.

H. CONTRACTOR shall execute certification with the signature of a responsible officer of the CONTRACTOR's firm.

1.04 SUBSTANTIATING DATA FOR PROGRESS PAYMENTS

W0297.22 01150-2 City of Manitou Springs

A. When OWNER or ENGINEER requires substantiating data, CONTRACTOR shall submit suitable information with a cover letter identifying:

1. Project name and number

2. Application number and date

3. Detailed list of enclosures

4. Submit one (1) electronic copy of data and cover letter for each copy of application.

1.05 SCHEDULE OF VALUES

A. Refer to General Conditions for requirements.

B. Where payment is to be based on unit bid prices, correlate Schedule of Values with bid items.

C. Where payment is to be based on fixed price correlate Schedule of Values with divisions and sections of specifications unless otherwise approved by the ENGINEER.

1.06 PREPARATION OF APPLICATION FOR FINAL PAYMENT

A. ENGINEER shall complete Application form as specified for progress payments.

B. Continuation sheets used for presenting the final statement of accounting as specified in Section 01700-Contract Closeout.

1.07 SUBMITTAL PROCEDURE

A. Review Applications for Payment as prepared by ENGINEER as stipulated in the Contract Documents and specified in the pre-construction conference.

B. CONTRACTOR shall execute certification with the signature of a responsible officer of the CONTRACTOR's firm.

C. When certification by CONTRACTOR is completed, ENGINEER will transmit a Certification for Payment to OWNER, with a copy to CONTRACTOR.

1.08 LUMP SUM PRICES

A. Where lump sum prices are given for a described portion of the work, that price shall cover all installation and materials incidental to completing that portion of work, as shown on the drawings and as described in the Project Manual.

B. Quantities given in the bid form are estimates for the purpose of evaluating bids consequently, some differences may arise in actual and bid quantities.

C. Quantities given for lump sum items are estimates only. The CONTRACTOR should satisfy himself as to the actual quantities required to complete the work described in the drawings and in these specifications.

1.09 UNIT PRICE BID ITEMS

A. Payment for work included in unit price bid items shall be based on the completed value of each unit in such quantity actually installed as measured and determined by the ENGINEER. Unless approved Schedule of Values provides sufficient detail for measurement and payment of partial progress of work.

W0297.22 01150-3 City of Manitou Springs

1.010 BID SCHEDULES

A. BID SCHEDULE

1. General Requirements: This item shall be quoted as a lump sum (LS), and shall include all general requirements necessary by the CONTRACTOR to enter into a contract with the OWNER as well as the necessary requirements to complete the Work as described in the Summary of Work, including bonds, insurance certificates, coordination, materials, labor, equipment, and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

2. Mobilization: This item shall be quoted as lump sum (LS), and shall include all labor, equipment, and materials to mobilize the personnel, equipment and materials necessary to complete the Work as described in the drawings and specified herein.

3. Erosion Control BMP’s: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for installation and maintenance of erosion control measures and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

3.A Transport of Materials to Staging: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment and materials for transporting the base ring, tank materials, and vertical mixing header from the Public Works facility at 101 Banks Place, Manitou Springs, CO to the staging area and up to the tank site. Materials must be covered with the tarps.

4. Tank Foundation: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for installation of a bolted tank foundation (with piers) and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

5. Pipe Penetrations: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for pipe penetrations in and below the tank slab and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

6. Tank Erection: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for the erection of a bolted steel water storage tank and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

7. Backfill and Grading: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for backfilling and grading the site as shown on the drawings and specified herein.

8. Passive Mixing System Installation: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for installing a passive mixing system (provided by Owner) and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

9. Disinfection and Testing: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for disinfecting and testing the tank and all pipe and fitting and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

10. Landscaping and Revegetation: This item shall be quoted as a lump sum (LS), and shall include all labor, equipment, and materials for landscaping and revegetating disturbed areas of the site as shown on the drawings and specified herein.

11. Demobilization: This item shall be quoted as lump sum (LS), and shall include all labor, equipment, and materials to demobilize the personnel, equipment and materials from the site and all clean up necessary to leave the site in conditions specified herein.

12. Project Closeout: This item shall be quoted as lump sum (LS), and shall include all labor, equipment and materials to perform site walks, develop punch lists, provide all close out documentation and all work incidental thereto to perform the Work as shown on the drawings and specified herein.

Staging Area Exhibit