RFB2024-010 Iron Mountain Trail Washout 05-13-2024.pdf

20200109 413-04-01

CITY OF MANITOU SPRINGS

Request for Bids

Iron Mountain Trail Washout

RFB NUMBER: 2024-010

Bid Submittal Deadline – Monday, June 10th, 2024, 3:00 PM Contact Person – Gillian Rossi at (grossi@manitouspringsco.gov)

The City of Manitou Springs is accepting bids for repair of a section of the Iron Mountain Trail about a mile up from the Crystal Park Road trailhead towards the top of Iron Mountain, referred to in this document as the “Iron Mountain Trail Washout,” or “Washout" for short. See attachments for further details.

• Pre-bid meeting to be held on Wednesday, May 22nd, 2024, at 9:00 AM at Iron

Mountain Trailhead (off of Crystal Park Road in Manitou Springs, CO, 80829).

• Deadline to present questions is Monday, May 27th, 2024, at 2:00 PM.

o Questions are to be addressed to the contact person

• Final Addendum (responses to questions) to be published on Friday, May 31st, 2024.

• Bid shall be submitted to the contact person electronically no later than the Submittal

Deadline.

o There will not be a public bid opening.

• Notice of Award will be by Friday, June 14th, 2024.

• This project is not subject to Davis Bacon Wages.

• The City requires the project to be completed within 14 working days.

The bid shall have an Anticipated Scope of Services that includes the following:

1. The Contractor will provide project costs for crews and equipment, anticipated mobilization time, and anticipated project completion time.

2. The Contractor is responsible for providing all materials and equipment necessary for fabrication, construction, and/or installation of this project.

3. All waste shall be disposed of by the Contractor.

4. The Contractor is responsible for damages, inside or outside the project area.

5. The Contractor is responsible for their own confined space, roadway, and trenching safety procedures.

6. No work shall be done between the hours of 5:30 PM and 7:00 AM, nor at any mailto:grossi@manitouspringsco.gov time on Saturday, Sunday, or holidays, except with the written permission of the city or in the case of an emergency.

7. If the project requires street closure – partial or otherwise, the Contractor shall provide all necessary traffic control. All traffic control personnel must at a minimum carry a current CDOT Flagger Certification. A Traffic Control Plan must be submitted to and approved by City staff at the pre-construction meeting. The pre-construction is to be scheduled at time of accepting the contract.

8. Below is the Anticipated General Scope of Services for this project:

GENERAL SCOPE OF SERVICES

1. Grading or otherwise modifying approximately 280 feet of the Oak Ridge Road to reduce runoff into the Washout section on the Iron Mountain Trail (see details and map in Exhibit A).

2. Best practices construction approximately 240 feet of five-foot-wide multi-use trail in the Washout section of the Iron Mountain Trail (see details and map in Exhibit A).

3. Reinforcing a drain southwest of the Washout section (see details and map in Exhibit A).

Note that Items 1 and 2 above are interdependent. Item 1 is the source of the great majority of the water causing the erosion in the area of the Washout.

Resolving that issue could lower the cost of Item 2. However, resolving Item 1 could be prohibitively expensive and Item 2 could be accomplished without doing anything to Item 1, at this time. The City is therefore asking for two bids, one with and one without Item 1 included. The City will identify whether to include Item 1 at the time of contract award.

INSTRUCTIONS TO BIDDERS

1. A "Bid" is a responsive, conforming, unconditional, complete, legible, and properly executed offer by a Bidder to provide the work specified in the Request for Bids for the compensation specified.

2. Bids shall be clearly marked with the work name, contact person, mailing address, and telephone number of the Bidder.

3. It shall be the responsibility of the Bidder to ensure that the Bid is in proper form and in the City's possession by or before the time and date designated in the Request for Bids. Bids will not be accepted after the designated time and date.

4. If a mistake is made or discovered during or after the Bid review, the City reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the City, in its sole reasonable discretion, shall decide whether to accept or reject the Bid. No advantage shall be taken by any party of manifest clerical errors or omissions in any Bid, and the contract and attached documents (the “Contract Documents”).

Bidders shall notify the City immediately of any errors or omissions that are encountered.

5. Any interlineation, alteration, or erasure shall be initialed by the Bidder. On the Bid, the price of each item shall be stated in numerals and words; in case of conflict, the words shall control. In the case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum shall control.

6. The City shall not reimburse any Bidder for any cost incurred in preparing a Bid or attending equipment demonstrations, inspections, pre-bid conferences, or interviews.

7. Any amplification, clarification, explanation, interpretation, or correction of a Bid shall be made only by written addendum, and a copy of the addendum shall be mailed or delivered to each person receiving a Request for Bids. The City is not responsible for any amplification, clarification, explanation, interpretation, or correction of a Bid not contained in written addenda.

8. Bids by corporations shall be executed in the corporate name by the president or a vice-president (or a corporate officer accompanied by evidence of authority to sign), and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. Bids submitted by partnerships shall be executed in the partnership name and signed by a partner, and the legal address of the partnership shall be shown. Bids submitted by limited liability companies shall be executed in the company's name and signed by a member, and the legal address of the company shall be shown. Names and titles shall be typed or printed below each signature.

9. The following information shall be submitted with the Bid:

a. The names and resumes of staff personnel who will be assigned to the work.

b. A complete proposed scope of work and schedule, including any alternatives that can be identified. The Bidder is expected to review the work site prior to submittal of the Bid.

c. The names and addresses of any subcontractors who will be retained for the work.

d. A list of the Bidder's previous experience on similar projects.

10. The submission of a Bid shall be conclusive evidence and a legal admission that the Bidder: (1) has no questions, complaints, or objections in connection with the Contract Documents, subject to any requests made by the Bidder for amplification, clarification, explanation, interpretation, or correction; (2) has no questions, complaints, or objections as to the completeness, sufficiency, scope, or detail of the Bid; and (3) has full knowledge of the scope, nature, quality, and quantity of the equipment to be provided, the performance criteria, the requirements of the contract, the site and conditions of delivery, the Superior Municipal Code, and other applicable law.

11. The contract will be awarded to the lowest responsible and responsive Bidder complying with the terms and conditions, guidelines, and specifications presented in the Bid Request and these Instructions to Bidders. The City reserves the right to determine, in its sole reasonable discretion, whether any Bid meets the needs or purposes intended and is within the approved budget. The City does not base its award on prices alone. Also to be considered are: quality of product; past experience with the Bidder or any subcontractors, consultants, products or suppliers; qualifications of the Bidder and/or subcontractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar conditions.

12. The City reserves the right to conduct such investigations as it deems necessary to assist in the evaluation of any Bid to establish the experience, responsibility, reliability, references, reputation, qualifications, or financial ability of any Bidder, manufacturer or supplier. The purpose of such investigation is to satisfy the City that the Bidder has the experience, resources, and commercial reputation necessary to supply the specified equipment and to perform the necessary warranty and product support in accordance with the Contract Documents in the prescribed manner and time.

13. The City reserves the right, if it deems such action to be in its best interests, to reject any and all Bids or to waive any irregularities or informalities therein. Any incomplete, false, or misleading information provided by any Bidder shall be grounds for rejection of the Bid. If Bids are rejected, the City further reserves the right to investigate and accept the next best Bid in order of ranking, or to reject all Bids and re-solicit for additional Bids.

14. No Bid shall include federal excise taxes or state or local sales or use taxes.

15. In the event of any claim, suit, or demand which may result from any Bid, or the award of any contract as a result of submission of a Bid, Colorado law shall govern any such claim, suit, or demand and the rights and duties of the parties.

16. All parts not specifically mentioned which are necessary in order to provide a complete unit, shall be included in the Bid. Any item listed as "Standard" in the manufacturer's published specification, furnished by the Bidder, is assumed to be included in the Bid. Any variations shall be outlined in writing, noting cost factors where applicable.

17. Bids shall be in accordance with the specifications contained in the Contract Documents. Should any requirement in the specifications not be included in manufacturer's specification sheets, the Bidder shall include with its Bid a statement of compliance. Failure to do so shall be grounds for disqualification of the Bid.

18. Each Bid shall include a statement of standard warranty of the manufacturer.

19. Any Bid received as a result of this request is prepared at the Bidder’s expense and becomes City property and is therefore a public record upon opening by the City. No Bid may be withdrawn for a period of sixty (60) days after the deadline for Bids.

The City of Manitou Springs is an Equal Opportunity Employer and no otherwise qualified individual shall be subject to discrimination on the basis of race, color, religion or religious affiliation, sex, familial status, age, genetics, disability, or national origin in any phase of employment for this position.

Exhibit A

Project Description and Project Map

(3 pages in total)

PROJECT DESCRIPTION

As shown on the Iron Mountain Trail Washout Map (Page 3), the Iron Mountain Trail is identical with a section of the platted Oak Ridge Road within the Iron Mountain Open Space. The road has been abandoned within the Open Space and largely replaced by a five-foot wide, multi-use trail. The label, “Oak Ridge Road” has been crossed out on the map where the road has been replaced with the Iron Mountain Trail.

The Washout is easily recognized. It was once a steep road spur about 12 feet wide connecting two sections of the Oak Ridge Road at different levels. Runoff from both the unmaintained Oak Ridge Road above it (between Points A and C on the Map) and runoff from a short section of the Iron Mountain Trail (between Points B and C) flow directly into the Washout. The Washout slews water to the inside (west side) of the trail resulting in large volumes of water eroding the trail.

Note that the top of the Washout (Point B) is marked about 20 feet above the intersection of Oak Ridge Road and Iron Mountain Trail to include a short, eroded section above that intersection. Also, repairs to a drain beyond the bottom of the Washout (Point F) are included in this RFB.

Approximate dimensions of the project are:

Point A to the intersection of IM Trail 280 feet Point B to Point C 20 feet Point C to Point D 185 feet Point C to Point E 221 feet Point B to Point E 241 feet

REQUIREMENTS

1) Gate at Point A to intersection with Iron Mountain Trail

The section of the Oak Ridge Road from the gate (Point A) to the intersection with the Iron Mountain Trail needs to be graded or otherwise modified to fill in and decrease the erosion on the east side of the road. One possible solution is to change the cross slope of the road to drain to the west. Other options will be considered.

Exhibit A – Page 1

2) Point B to Point E (Main Washout)

2a) Natural surface trail construction. The trail will be modified to contain a 5-foot-wide finished surface trail with a cross-slope draining to the east with all necessary drains. All finalized surfaces will be filtered of large rock and compacted. Any dirt or rock landing on the Oak Valley Trail (a coined name, see map) will be cleared from that trail.

2b) Rock Armoring. Each drain (new or existing) will be rock armored to ensure a hardened surface in any area where water is directed across the new trail tread.

2c) Native stone drainage bolstering. Native stone will be added to every drain to ensure stabilization of soils and help filter out any sediment in the water runoff.

2d) Erosion control. Install straw wattles on the downside edge of erosion prone segments. Use native seed and straw for all disturbed trail edges needing reclamation.

3) Point F

This drain handles runoff from the bottom of the Washout, the uphill section of the Iron Mountain Trail heading southeast and an unnamed drainage to the southwest. The contractor will modify this drain with the addition of large natural stones near the top of the drain as needed for erosion control.

CONTRACTOR REQUIREMENT

It is expected that the contractor will use mechanized equipment (excavators, dozers, etc.) for this job. The job site is a steep hillside and as such requires a high degree of expertise for adequate job execution and safety. A minimum of three years of experience using mechanized equipment for trail building is required.

ACCESS

Within the Crystal Park gated community, Oak Ridge Road does exist as a maintained road up to the Oak Ridge Road gate shown on the map as Point A. For the purpose of the work described in this RFB, the Crystal Park Community Association has given permission for the Contractor to use Oak Ridge Road to access Manitou’s unmaintained section of the road beyond the gate in order to deliver workers, materials and equipment to the job site.

Exhibit A – Page 2

Iron Mountain Trail Washout - Map

Exhibit A – Page 3