RFB-OC085-26 Fleet Wash at the Orange COunty DPW FINAL.pdf

RFB-OC085-26

Volume 1 of 1

ORANGE COUNTY

DEPT. OF PUBLIC WORKS

FLEET WASH AT

THE ORANGE COUNTY

DEPARTMENT OF PUBLIC WORKS

2455 ROUTE 17M

GOSHEN, NEW YORK 10924

OWNER ARCHITECT/ENGINEER

County of Orange Fellenzer Engineering, LLP 2455-2459 Route 17M 22 Mulberry Street Goshen, NY 10924 Middletown, NY 10940 Phone: (845) 291-2750 Phone: (845) 343-1481

Fleet Wash at the Orange County RFB-OC085-26 Department of Public Works Table of Contents 00 0001

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SECTION 00 0001

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0200 NOTICE TO BIDDERS

00 1000 INSTRUCTIONS TO BIDDERS

00 3000-1 BID FORM – CONTRACT 1 GENERAL CONSTRUCTION

00 3000-2 BID FORM – CONTRACT 2 MECHANICAL

00 3000-3 BID FORM – CONTRACT 3 ELECTRICAL

00 3000-4 BID FORM – CONTRACT 4 PLUMBING

00 4100 BID BOND

00 4300 STOCKHOLDER & PARTNERSHIP INTEREST AFFIDAVIT

00 4800 NON-COLLUSIVE AFFIDAVIT

00 4900 CONTRACTOR’S QUALIFICATION STATEMENT

00 4950 DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS

00 4951 IRAN DIVESTMENT ACT CERTIFICATION

00 4952 DISCLOSURE OF CONTRACTOR-SUBCONTRACTOR AND SUBSTANTIALLY OWNED-

AFFILIATED ENTITY RELATIONSHIPS

00 4954 CONTRACTOR’S VERIFIED STATEMENT

00 5000 PUBLIC IMPROVEMENT CONTRACT

00 6100-A PERFORMANCE BOND

00 6100-B PAYMENT BOND

00 6100-C MAINTENANCE BOND

00 7000 GENERAL CONDITIONS

00 7000-A TABLE 1-1 COMPLETION DATES & LIQUIDATED DAMAGES

00 8100 PREVAILING WAGE SCHEDULE

DIVISION 01 – GENERAL REQUIREMENTS

01 1000 SUMMARY OF WORK

01 2000-A SUBSTITUTION FORM

01 3000 ADMINISTRATIVE REQUIREMENTS

01 4000 QUALITY REQUIREMENTS

01 45 33 SPECIAL INSPECTIONS

01 5000 TEMPORARY FACILITIES AND CONTROLS

01 5610 TEMPORARY FENCING

01 6000 PRODUCT REQUIREMENTS

01 7300 EXECUTION REQUIREMENTS

01 7320 SELECTIVE DEMOLITION

01 7700 CLOSEOUT PROCEDURES

01 7823 OPERATION AND MAINTENANCE DATA

01 7839 PROJECT RECORD DOCUMENTS

DIVISION 03 – CONCRETE

03 2000 CONCRETE REINFORCING

03 3000 CAST-IN-PLACE CONCRETE

DIVISION 04 – MASONRY

04 2000 UNIT MASONRY

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DIVISION 05 – METALS

05 0513 SHOP APPLIED COATINGS FOR METAL

05 5000 METAL FABRICATIONS

05 5100 METAL STAIRS & PLATFORMS

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 1000 ROUGH CARPENTRY

06 1053 WOOD NAILERS & BLOCKING

06 1600 SHEATHING

06 1753 SHOP FABRICATED WOOD TRUSSES

06 6000 PVC PANELING

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 2100 THERMAL INSULATION

07 2500 WEATHER BARRIERS

07 4113 PREFORMED METAL ROOFING & SOFFIT SYSTEM

07 5323 ADHERED EPDM ROOFING SYSTEM

07 6000 FLASHING & TRIM

07 7253 SNOW GUARDS

07 9200 JOINT SEALERS

DIVISION 08 – OPENINGS

08 1743 FIBERGLASS DOORS AND FRAMES

08 3323 OVERHEAD COILING DOORS

05 5113 ALUMINUM WINDOWS

08 7100 FINISH HARDWARE

DIVISION 09 -FINISHES

09 5400 SPECIALTY CEILINGS

09 9100 PAINTING

09 9101 CONSTRUCTION PAINTING

DIVISION 22 – PLUMBING

22 0500 COMMON WORK RESULTS FOR PLUMBING

22 1113 FACILITY WATER DISTRIBUTION PIPING

22 1119 DOMESTIC WATER PIPING SPECIALTIES

22 1313 FACILITY SANITARY SEWERS

22 1316 SANITARY WASTE AND VENT PIPING

22 1319 SANITARY WASTE PIPING SPECIALTIES

DIVISION 23 – HEATING, VENTILATING & AIR CONDITIONING

23 0500 COMMON WORK RESULTS FOR HVAC

23 0523 GENERAL-DUTY VALVES FOR HVAC PIPING

23 0593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 0700 HVAC INSULATION

23 0900 INSTRUMENTATION AND CONTROL FOR HVAC

23 1123 FACILITY NATURAL-GAS PIPING

23 2113 HYDRONIC PIPING

23 2123 HYDRONIC PUMPS

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23 3100 HVAC DUCTS AND CASINGS

23 3100.1 NON-FIBROUS, CLOSED CELL, OUTDOOR DUCTWORK

23 3713 DIFFUSERS, REGISTERS, AND GRILLES

23 5216 CONDENSING BOILERS

23 8100 OUTDOOR PACKAGED DUCT FURNACE

23 8239 UNIT HEATERS

23 8316 RADIANT HEATING AND COOLING

DIVISION 26 – ELECTRICAL

26 0500 COMMON WORK RESULTS FOR ELECTRICAL

26 0923 LIGHTING CONTROL DEVICES

26 2416 PANELBOARDS

26 2713 ELECTRICITY METERING

26 2726 WIRING DEVICES

26 5100 INTERIOR LIGHTING

DIVISION 31 – EARTHWORK

31 1000 SITE CLEARING

31 2000 EARTH MOVING

31 2001 BUILDING STRUCTURE EARTHWORK

31 2319 DEWATERING

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1216 ASPHALT PAVING

32 1313 CONCRETE PAVING

DIVISION 33 – UTILITIES

33 0500 COMMON WORK RESULTS FOR UTILITIES

REPORTS

Geotechnical Report

LIST OF DRAWINGS

1. T-1 TITLE SHEET

2. C-000 CIVIL: GENERAL NOTES

3. C-001 CIVIL: EXISTING CONDITIONS PLAN

4. C-002 CIVIL: EROSION & SEDIMENT CONTROL PLAN

5. C-101 CIVIL: SITE PLAN

6. C-201 CIVIL: SITE UTILITY AND GRADING PLAN

7. C-601 CIVIL: SITE LIGHTING PLAN

8. C-901 CIVIL: DETAILS

9. C-902 CIVIL: DETAILS

10. S-001 STRUCTURAL: STRUCTURAL GENERAL NOTES, LOADS, AND LEGEND

11. S-100 STRUCTURAL: FOUNDATION PLAN

12. S-101 STRUCTURAL: SLAB ON GRADE PLAN

13. S-102 STRUCTURAL: MEZZANINE FRAMING PLAN

14. S-103 STRUCTURAL: ROOF FRAMING PLAN

15. S-201 STRUCTURAL: STRUCTURAL ELEVATIONS

16. S-501 STRUCTURAL: CONCRETE SECTIONS AND DETAILS

17. S-502 STRUCTURAL: SECTIONS AND DETAILS

18. S-510 STRUCTURAL: FRAMING SECTIONS AND DETAILS

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19. S-601 STRUCTURAL: TRUSS FRAMING DIAGRAMS AND BRACING DETAILS

20. LSC100 LIFE SAFETY: LIFE SAFETY PLANS AND SCHEDULE

21. A100 ARCHITECTURAL: FIRST FLOOR PLAN

22. A101 ARCHITECTURAL: MECHANICAL PLATFORM FLOOR PLAN

23. A102 ARCHITECTURAL: ROOF PLAN

24. A200 ARCHITECTURAL: EXTERIOR ELEVATIONS

25. A201 ARCHITECTURAL BUILDING SECTIONS

26. A400 ARCHITECTURAL: REFLECTED CEILING PLANS

27. A500 ARCHITECTURAL: WALL SECTIONS AND DETAILS

28. A501 ARCHITECTURAL: EXTERIOR WALL DETAILS

29. A700 ARCHITECTURAL: DOOR SCHEDULE AND DETAILS

30. H-001 HVAC: NOTES, SYMBOLS & ABBREVIATIONS

31. H-101 HVAC: SITE PLAN

32. H-102 HVAC: DUCTWORK & HYDRONIC PLANS

33. H-701 HVAC: DETAILS

34. H-702 HVAC: DETAILS

35. H-801 HVAC: SCHEDULES

36. P-001 PLUMBING: NOTES, SYMBOLS & ABBREVIATIONS

37. P-101 PLUMBING: FLOOR PLANS

38. P-701 PLUMBING: DETAILS

39. E-001 ELECTRICAL: NOTES, SYMBOLS & ABBREVIATIONS

40. E-101 ELECTRICAL: POWER & LIGHTING PLANS

41. E-701 ELECTRICAL: DETAILS

42. E-702 ELECTRICAL: DETAILS

END OF SECTION

Department of Public Works Notice to Bidders 00 0200

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SECTION 00 0200

NOTICE TO BIDDERS

The County of Orange is seeking Bids for RFB-OC085-26 Fleet Wash at the Orange County Department of Public Works at 2455 Route 17M, Goshen, New York 10924. Bids will be received by the Commissioner of the Department of General Services, 255-275 Main Street, Goshen, New York 10924, up to and including Wednesday, September 16, 2026 at 3:00 P.M., prevailing time.

Copies of the Request for Bids may be obtained beginning Wednesday, August 19, 2026 at that office between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday, as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

Awarded Contractors shall be required to provide Performance and Payment Bonds, each equal to 100% of the Contract amount and insurance coverages as specified in the Contract Documents, with the County and Architect- Engineer named as additional insureds, and prior to Final Payment, a one (1) year Maintenance Bond against any defects in workmanship or materials in an amount equal to 10% of the Contract Price at Substantial Completion.

ADDITIONAL BIDDING REQUIREMENTS ARE INCLUDED IN THE INSTRUCTIONS TO BIDDERS.

August 19, 2026 BY: Renee Arnold-O’Regan

Commissioner of General Services https://www.bidnetdirect.com/new-york/county-of-orange https://www.bidnetdirect.com/new-york/county-of-orange

Department of Public Works Instructions to Bidders 00 1000

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SECTION 00 1000

INSTRUCTIONS TO BIDDERS

1.0 PRE-BID CONFERENCE

1.1 No pre-bid site walk will be held.

2.0 RESTRICTED COMMUNICATIONS

2.1 Pursuant to State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between the Owner and a bidder during the procurement process. A bidder is restricted from contacting other than designated staff from the earliest notice of intent to solicit offers through final award and approval of the Procurement Contract by the County Executive (“restricted period”) unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law § 139-j(3)(a). Owner employees are required to obtain certain information when contacted during the restricted period. The designated staff contact is the Commissioner of General Services or her representative, telephone (845) 291-2792, fax (845) 378-2378. Bidders responding to this Advertisement must familiarize themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to comply on the Bid Form.

3.0 COPIES OF BID DOCUMENTS

3.1 Complete sets of Bid Documents shall be used in preparing bids. Neither Owner, Construction Manager, nor Architect-Engineer assumes any responsibilities for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents. Only the documents obtained from the official source should be relied upon.

3.2 The only “official source” is through https://www.orangecountygov.com/577/General-Services.com under “Current Bids and Proposals”. This will lead you to the BidNet website which requires a free registration. You may not receive addenda or important information regarding this RFB if you are not registered as having obtained a copy of this RFB through BidNet.

3.3 In making copies of Bid Documents available, Owner, Construction Manager and Architect-Engineer does so only for the purpose of obtaining Bids on the Work and do not confer permission or a license or grant for any other use.

4.0 EXAMINATION OF BID DOCUMENTS AND SITE

4.1 Before submitting a bid, each bidder must (a) examine the Bid Documents thoroughly, (b) familiarize itself with local conditions that may in any manner affect cost, progress or performance of the Work, (c) familiarize itself with Federal, State and local laws, ordinances, rules and regulations that may, in any manner, affect cost, progress or performance of the Work, and (d) study and carefully correlate bidder’s observations with the requirements of the Bid Documents.

4.2 The lands upon which the Work is to be performed and the rights-of-way for access thereto and other lands designated for use by Contractor in performing the Work are identified on the Drawings.

https://www.orangecountygov.com/577/General-Services.com

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4.3 Surveys, investigative and clearance reports (such as investigative reports of subsurface or latent physical conditions, hazardous materials, etc.) obtained by Owner or Architect-Engineer shall be enclosed in the Project Manual and/or provided as completed during the term of the Contract. These reports are for informational purposes only and are not guaranteed or warranted as to accuracy, completeness or quantities.

4.3 The submission of a bid will constitute an incontrovertible representation by the bidder that it has complied with every requirement of the Instructions to Bidders and that the Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

5.0 QUESTIONS; INTERPRETATIONS; NON-SPECIFIED PRODUCTS; ADDENDA

5.1 All questions about the meaning or intent of the Bid Documents may be submitted until 3:00 P.M. on

Wednesday, September 2, 2026. Bidders are responsible for reporting in writing any errors, omissions or ambiguities found in this RFB. All such reports, requests for information, questions, etc. shall be either faxed to the Department of General Services at (845) 378- 2365 or emailed on the Questions form to GeneralServices@orangecountygov.com. No questions will be entertained by any other means. All questions must be submitted by date and time noted above. Questions received after this time may not be addressed. Questions will be answered in an Addendum/Addenda to be shared with all interested bidders. Questions will not be responded to individually.

5.2 Written clarifications or interpretations will be issued by Addenda before the bid opening date. Only questions answered by written Addenda will be binding. Oral and other clarifications or interpretations will be without legal effect. Addenda will be uploaded to BidNet and/or emailed to all parties recorded as having received the Bid Documents from the official source.

5.3 Each bidder must be responsible for determining that it has received all Addenda issued and shall acknowledge receipt of all Addenda on the Bid Form.

6.0 BID SECURITY

6.1 Each bid must be accompanied by Bid Bond, bank check or certified check issued by a responsible surety, bank or trust company acceptable to the Owner (collectively, “Bid Security”), payable to County of Orange, Commissioner of Finance. The Bid Security shall be in the amount of TEN PERCENT (10%) of the Bid Price.

6.2 In case a party to whom a Contract is awarded fails to execute a Contract in the form enclosed in the Bid

Documents, and/or furnish the required Bonds, and/or Certificate(s) of Insurance within ten (10) days of the Notice of Award, Owner may determine that the Bidder has abandoned the Bid and Contract, and the Bid Security accompanying the Bid Form shall be forfeited to Owner as liquidated damages for such failure and to indemnify said Owner for any loss sustained by Bidders failure to act. After execution by Owner of a Contract and acceptance of the Bonds by Owner, the Bid Security accompanying the Bid Form of the successful Bidder will be returned in accordance with the terms and conditions of the Contract Documents.

7.0 PERFORMANCE, PAYMENT, MAINTENANCE, AND OTHER BONDS

7.1 Performance and Payment Bonds: The Contractor shall furnish Performance and Payment Bonds in an amount equal to ONE HUNDRED PERCENT (100%) of the total Contract Price as security for the faithful performance of this Contract, and for the payment of all persons performing labor or furnishing materials in connection with this Contract.

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7.2 Maintenance Bond: Upon application for Final Payment, the Contractor shall provide the Owner with a

Maintenance Bond in the amount of TEN PERCENT (10%) of the total Contract Price at Substantial Completion which shall remain in effect for one year from the date of issue of Final Payment check to Contractor, as a guarantee that the Contractor shall make good any faults or defects in the Work arising from improper or defective workmanship or materials which may appear during that period. The Maintenance Bonds shall be in addition to any other warranties, guarantees or similar obligations called for in the Contract Documents.

7.3 Acceptable Type of Bonds: The acceptable type of Bonds shall be limited to those in a form satisfactory to the Owner. The surety company for all Bonds must be licensed in the State of New York, has an A.M. Best Rating of A- or better, and appear on the most recent published Department of the Treasury’s Listing of Approved Sureties (Department Circular 570) at the time of filing the Bonds.

7.4 Power of Attorney: Attorneys-in-fact who sign Performance or Payment Bonds must file with each bond a certified copy of their Power of Attorney to sign the Bonds.

7.5 Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of the Bonds or shall permit a copy to be made.

8.0 CONTRACT TIME

8.1 The Contractor agrees and covenants that TIME IS OF THE ESSENCE, and the Contract Time shall commence on the date specified in the Contract. The Contractor further agrees that Substantial Completion and Final Completion shall be achieved in the timeframes specified in the Milestone Schedule set forth in Section 01 0110. Liquidated damages as specified in Section 01 0110 shall apply for failure to meet Substantial or Final Completion deadlines. If a change order extending the Contract Time is issued, unless otherwise provided in that change order, liquidated damages will apply as in Section 01 0110 but to the new dates of Substantial and Final Completion.

9.0 LABOR LAW; PREVAILING WAGE; APPRENTICE TRAINING REQUIREMENTS

9.1 This Project is subject to Prevailing Wage Rates, as determined by the New York State Department of Labor and the United States Department of Labor (i.e., Davis Bacon rates). It is the responsibility of the Contractor, before Bid publication and Bid opening, to request, if necessary, any additional information on Prevailing Wage Rates for those who may be employed for the work under this Bid Document. The Contractor is also responsible for complying with all reporting requirements of the State of New York including, but not limited to, providing a certified payroll with each application of payment.

9.2 Unless otherwise excepted under Orange County Local Law No. 3 of 2019, for any contracts over $350,000, Bidders are required to have apprenticeship agreements appropriate for the type and scope of work to be performed which are registered with the New York State Commissioner of Labor in accordance with Article 23 of New York State Labor Law. Each apprenticeship programs must have a graduation rate of at least 30% as determined by the New York State Department of Labor.

9.3 Pursuant to Labor Law § 222(e), this Project requires participation in Apprentice Training Programs for any

Contract in excess of $500,000.

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9.4 To be considered for a Contract award under this RFB, a bidder must possess, at the time of submission of its bid, a Certificate of Contractor Registration as required by NYS Labor Law § 220-i, as may be amended from time to time. Each bidder submitting a bid in response to this RFB must include a copy of its certificate for its bid to be considered responsive. The successful bidder awarded a Contract under this RFB must maintain such certificate throughout the entire Contract term and provide a copy of same to the County immediately upon request. Failure to maintain the required certificate will be cause for termination of the Contract resulting from this RFB. No subcontractor may commence new work or services on any project in connection with the Contract before submitting proof to the County of its current registration with the New York State Department of Labor as required by Labor Law § 220-i.

10.0 SAFETY AND HEALTH REGULATIONS

10.1 This Project is subject to, and the Contractor shall comply with, all applicable Federal, State and Local Laws, regulations, ordinances, codes, rules and requirements.

10.2 The Contractor shall have a competent person or persons, as may be required under the Federal

Occupational Safety and Health Act and similar New York State requirements, on the Site to inspect the Work and to supervise the conformance of the Work with all laws, regulations and any other necessary or applicable health and safety standards and practices.

11.0 NONDISCRIMINATION IN EMPLOYMENT

11.1 Contracts for work under this RFB will obligate the Contractor and Subcontractors not to discriminate in employment practices.

12.0 OTHER BID PRICING ISSUES

12.1 The prices submitted shall be exclusive of New York State sales and use taxes (or other taxes inapplicable to government entities) and must not include any tax for which the bidder may claim exemption because of doing business with the County. Unless otherwise indicated in this RFB, prices shall be net, including any applicable transportation and delivery charges fully prepaid by the successful Contractor to the destination indicated in the Bid. No additional (post-bid) freight and/or handling and/or fuel surcharges will be accepted, unless otherwise agreed to in the Contract.

12.2 Contractor acknowledges that the Contract Price and detailed schedule for completion of the Work are based on its own knowledge and judgment of the conditions and hazards involved, and not upon any representation of the Owner, Construction Manager or Architect-Engineer. The Owner, Construction Manager and Architect-Engineer assume no responsibility for any understanding or representation made by any of their representatives during or prior to execution of this Contract unless such understanding or representations are expressly stated in the Contract and the Contract expressly provides that the responsibility is assumed by Owner, Construction Manager, or Architect-Engineer. The cost of all of the following will be included in the Contract Price and Contractor shall have full responsibility for:

.1 Review and checking all such information and data;

.2 Locating all Underground Facilities shown or indicated in the Contract Documents;

00 1000-5

.3 Coordination of the Work with the owners of such Underground Facilities during construction; and

.4 The safety and protection of all such Underground Facilities and repairing any damage thereto resulting from the Work.

12.3 Allowances shall cover the cost to the contractor of materials and equipment delivered at the Site and required taxes, if any, less applicable trade discounts; contractor’s costs for unloading and handling at the Site, labor, installation costs, overhead, profit and other expenses contemplated for stated Allowance amounts shall be included in the Contract Sum and not in the Allowances.

12.4 The previously listed items in this Section are examples of provisions that may impact bid pricing.

Contractor is responsible for reading the Bid Documents in full to ascertain that it understands and accounts for all cost impacts. The Owner shall assume no liability for and has no obligation to compensate contractor for failure to consider such impacts in the calculation of bid prices. By submitting a bid, contractor certifies that it has read and understood this provision and the rest of the Bid Documents and has submitted pricing in accordance with its own observations, correlations, and investigations of and among the Bid Documents, the Site, the labor market, materials and equipment costs, legal and regulatory requirements, and other pertinent factors.

13.0 BID FORM

13.1 Each Bid shall be submitted on the applicable Bid Forms for the trade(s) bid upon which are included in the

Bid Documents. The forms shall be removed and submitted separately. All blank spaces for bid prices must be filled in with the Unit Price for the item or the Lump Sum for which the bid is made. All blank spaces for any Alternates shall be filled in with Lump Sum amounts for that work.

13.2 Bid Forms shall be completed in ink or by typewriter. The bid price of each item on the form shall be stated in words and figures. If unit prices are required on the Bid Form, discrepancies between unit prices and their respective total amounts will be resolved in favor of the unit prices. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.3 Bids by corporations or limited liability company shall be executed in the corporate name by a person duly authorized to sign the bid. Any corporation or limited liability corporation should be properly registered under applicable New York law and show proof that they are authorized to do business in New York State.

13.4 Bids by all types of partnerships shall be executed in the partnership name by a person duly authorized to sign the bid. All types of partnerships should be properly registered under applicable New York law and show proof that they are authorized to do business in New York State.

13.5 All names shall be typed or printed below the signature.

13.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be filled in on the Bid Form).

13.7 The name, address, fax, email and telephone number to which communications regarding the bid are to be directed shall be provided on the Bid Form.

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14.0 SUBMISSION OF BIDS

14.1 One (1) original (marked as “Original”) and one (1) copy of each bid must be submitted on the forms furnished in this Request for Bids and/or addenda address to County of Orange, Renee Arnold-O’Regan, Commissioner, Department of General Services, PO Box 218, 255-275 Main Street, Goshen, New York 10924. Bids must be enclosed in a sealed opaque envelope and plainly marked with the name and address of the bidder, the Prime Contract being bid and the RFB number and title. If submitted by mail, the sealed envelope marked as described above and containing the bid shall be enclosed in another envelope with the notation “BID ENCLOSED” on the face and addressed as indicated in the Invitation to Bid. The following documents must also be enclosed with the Bid:

1. Bid Bond – Section 00 4100

2. Bid Form – Section 00 3000-1, 00 3000-2, 00 3000-3 & 00 3000-4; SEPARATE bids must be submitted for each contract if bidding on more than one – 1 original and 1 copy of each Bid Form

3. Stockholder & Partnership Interest Affidavit – Section 00 4300

4. Non-Collusive Affidavit – Section 00 4800

5. Contractor’s Qualifications Statement – Section 00 4900

6. Disclosure of Prior Non-Responsibility Determinations – Section 00 4950

7. Iran Divestment Act Certification – Section 00 4951

8. Disclosure of Contractor-Subcontractor and Substantially Owned-Affiliated Entity Relationships –

Section 00 4952

9. Contractor’s Verified Statement – Section 00 4954

10. Proof of authorization to do business in New York State (this may be a certificate filed with the

Department of State or County Clerk, as applicable to the business entity type)

11. A minimum of three (3) references for satisfactory completion of work at least equal in size and complexity to the Work proposed. All references must be third party client/customer references.

References from the County and its officials and/or employees will not be considered.

12. Certificate of Contractor Registration as required by NYS Labor Law § 220-i

15.0 RECEIPT OF BIDS; WITHDRAWAL

15.1 Sealed bids will be received at the time and place indicated in the Notice to Bidders as may be modified by Addenda.

15.2 Owner, in its sole discretion, may refuse to consider as non-responsive any bid not prepared or not submitted in accordance with the Bid Documents.

15.3 Bidders are cautioned that it is the responsibility of each individual bidder to assure that its bid is in the possession of the responsible official or his or her designated alternate prior to the stated time and at the place of opening of the bid. Owner is not responsible for bids delayed by mail and/or delivery services of any nature.

15.4 Bids may be withdrawn prior to the scheduled time (or authorized postponement thereof) for Bid Opening.

15.5 Any bid received after the specified time for Bid Opening shall not be considered. No bidder may withdraw its bid for a period of forty-five (45) calendar days, after the actual date of the Bid Opening, without the consent of the Commissioner of Public Works, solely at the Commissioner’s discretion.

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16.0 LOWEST RESPONSIVE AND RESPONSIBLE BIDDER

16.1 A contract may be awarded to the Lowest Responsive and Responsible Bidder. The term “Lowest Responsive and Responsible Bidder” as used herein shall mean the bidder whose Total Bid Price is determined by the Owner to be the lowest of those bidders determined to possess the skill, ability, expertise, experience, qualifications, integrity, and other qualities necessary for the faithful performance of the Work. The Owner may consider Alternate pricing, if any, solely at its discretion, in determining the Low Bidder.

16.2 Owner reserves the right to reject any and all Bids, to decline to make an award, to waive any and all informalities, to disregard any nonconforming, nonresponsive or conditional bids, and to act in Owner’s best interest.

16.3 All Bidders shall complete and submit as part of their bids the Contractor’s Qualifications Statement, and be prepared to submit within three (3) business days of Owner’s request, written evidence of any additional information and data requested by the Owner to make the determination that the Contractor has the requisite qualifications, in the opinion of the Owner, to perform Work set forth in the Contract Documents.

16.4 Bidders may be further investigated by Owner, Construction Manager and Architect-Engineer to determine if they are responsible, qualified and eligible to perform the Work. The investigation of a bidder may include, among other factors, whether the organization is adequate in size, is authorized to do business in the jurisdiction where the Project is located, has had sufficient and successful previous experience, and whether available equipment, financial resources, expertise, and other factors are adequate to assure Owner that the Work will be completed in accordance with the terms of a contract. The amount of other work to which the bidder is committed may also be considered.

16.5 In evaluating bids, Owner reserves the right to consider the qualifications of only those bidders whose bids are in compliance with the prescribed requirements and therefore are considered responsive.

16.6 Pursuant to State Finance Law § 139-j and § 139-k, the Owner is required to make a determination of the responsibility of any bidder. Certain findings of non-responsibility can result in rejection for contract award and in the event of two (2) findings within a four (4) year period the bidder is debarred from obtaining governmental Procurement Contracts. Bidders must familiarize themselves with these State Finance Law requirements and will be expected to affirm that they understand and agree to comply on the bid form.

16.7 Owner reserves the right to reject the bid of any bidder that is non-responsive or that the Owner considers non-responsible if they do not possess the qualities set forth herein as evaluated through the Qualifications Statement, Bidder Disclosure of Prior Non-Responsibility Determinations, and any additional information requested or investigation done by the Owner.

17.0 AWARD AND EXECUTION OF CONTRACT

17.1 No bid shall be withdrawn for a period of forty-five (45) days after Bid Opening without the consent of the

Commissioner of General Services, at the Commissioner’s sole discretion.

17.2 If a contract is to be awarded, Owner’s Department of General Services will give the Lowest Responsive and Responsible Bidder a Notice of Award after bid opening and due diligence is performed. This Notice will be followed by a letter from the procuring department transmitting contract documents for signature. No

00 1000-8 contract will be awarded to any individual or entity not properly registered to do business in the State of New York in accordance with applicable New York laws.

17.4 Contractor agrees to execute a contract in the form provided in this RFB or as may be modified in an addendum during the Questions period. Contractor’s unwillingness to execute a contract containing the terms and provisions set forth in the contract provided in this RFB, as may be modified by addenda, may result in the Contractor’s bid being declared non-responsive by the County.

17.5 If this bid is accepted, bidder agrees to return an executed contract in the form noted above, and all applicable insurance certificates, bonds and any other required forms within ten (10) business days of the date of the letter of transmitting contract documents from the procuring department, failure to return all documentation in a timely manner may result in rescission of the award and the County moving to the next lowest responsive and responsible bidder. Bidder may be required to forfeit its Bid Security to Owner as liquidated damages.

17.6 Thereafter, upon all required reviews and approvals, the Owner will deliver one fully signed copy to

Contractor. The Owner shall incur no obligations, contractual or otherwise, unless and until the Owner both executes the Contract and delivers to the Contractor a written Notice to Proceed.

17.7 Unsuccessful bidders shall have their Bid Security checks returned to them within forty-five (45) days of the

Bid Opening.

18.0 SPECIAL NOTICE

18.1 Bidders are responsible for reading and seeking clarification of all Bid Documents prior to submitting a bid.

Department of Public Works Bid Form 1 00 3000-1

00 3000-1-1

SECTION 00 3000-1

BID FORM FOR

CONTRACT NO. 1 – GENERAL CONSTRUCTION

NAME OF CONTRACTOR SUBMITTING BID:

(PLEASE PRINT)

PART 1 – GENERAL

The undersigned declares that the bid is made without any collusion with any other persons, firms, or corporations;

that the bidder has carefully examined all Bid Documents as prepared by Fellenzer Engineering, LLP, 22 Mulberry Street, Middletown, New York 10940 dated March 6, 2026; that the bidder has informed itself fully regarding all conditions pertaining to the Work and the place where it is to be performed; that the undersigned has full authority to submit this bid from the entity on behalf of which he or she is signing; and that with these representations, the undersigned makes this bid. These prices shall cover all expenses incurred in performing the Work set forth in the Bid Documents and contract. If a contract is awarded and fully executed, the Bid Documents and Bid Form shall become a part of the contract.

All bids shall remain open for forty-five (45) calendar days, after the actual date of the opening of the bids.

The premiums for all bonds and/or insurance required shall be paid by contractor.

The undersigned further agrees that the Bid Security accompanying this bid shall be forfeited to Owner if the bidder fails to execute the contract and deliver proof of insurance and bonds in the manner and timeframe stated in the Bid Documents. Award is conditional upon receipt of such documents in the stated timeframe and Owner reserves the right, but not the obligation, to declare a bidder who does not comply with the timeframe nonresponsive, rescind the conditional award and proceed to the next Lowest Responsive and Responsible Bidder.

The undersigned hereby agrees to all obligations and terms contained in the Bid Documents, shall commence on the date specified in the Contract and agrees that the Substantial and Final Completion Dates shall be as specified in the Milestone Schedule set forth in Section 01 0110 and in accordance with the terms as stated in such Contract.

The undersigned agrees to pay Owner liquidated damages in accordance with the provisions for such stated in the Contract Documents, for each day beyond Substantial Completion and/or Final Completion.

00 3000-1-2

PART 2 – ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

The undersigned acknowledges the receipt of addenda:

Addendum #1:

(date received) (Signature of Individual or Officer Signing this Bid)

Addendum #2:

(date received) (Signature of Individual or Officer Signing this Bid)

Addendum #3:

(date received) (Signature of Individual or Officer Signing this Bid)

00 3000-1-3

PART 3 – UNIT PRICES

In accordance with the above understanding, the undersigned proposes to perform the Work, furnish all materials, and complete the Work in its entirety in the manner and under the conditions required in the Bid Documents and for the UNIT PRICES listed as follows:

UNIT PRICES shall be added or deducted from the Total Bid Price, as applicable.

A. UNIT PRICE #1 – For the removal and legal off-site disposal of unsuitable soils, measured as in-place yardage 1 cubic yard x Unit Price #1 $___________/cy=

$ /CY MEASURED AS IN-PLACE YARDAGE.

NOTE: UNIT PRICE IS TO INCLUDE ALL COSTS ASSOCIATED WITH THE EXCAVATION, HAULING AND

PROPER LEGAL OFF –SITE DISPOSAL OF THE EXCAVATED UNSUITABLE SOILS.

B. UNIT PRICE #2 – To furnish, install, and compact suitable fill material as specified in Section 31

2000 “Earth Moving” measured as in-place yardage 1 cubic yard x Unit Price #2 $___________/cy=

$ /CY MEASURED AS IN-PLACE YARDAGE.

00 3000-1-4

PART 4 – TOTAL BID PRICE

In accordance with the above understanding, the undersigned proposes to perform the Work, furnish all materials and complete the Work in its entirety in the manner and under the conditions required in the Bid Documents at the prices listed as below. BY SUBMITTING THIS BID THE UNDERSIGNED ACKNOWLEDGES AND AGREES ON BEHALF OF THE BIDDER THAT, as per Section 00 7000 Sec. 7.2.6 for Contingency based Work, costs of overhead and profit and related administration, bond, coordination, insurance and superintendence shall be included in the Lump Sum(s) indicated on this Bid Form. Markups and costs for such items shall not be allowed or included in calculating change orders funded out of the Contingency.

1. Base Bid Price Lump Sum price for all of the work shown and specified in the Contract Documents and described in Division 00 through Division 9, Division 31 through Division 33, inclusive of any related work in Division 22 through Division 26, plans, and/or specifications that require General Construction Work and Section 01 1000 – “Summary of Work”

(Amount) $

2. Add/Alternate #1 Price Provide concrete aprons. Base bid shall be with asphalt.

(Amount) $

3. SUBTOTAL = SUMS OF ITEMS 1 + 2

4. 10% Contingency: For required changes in the Work to be used at the discretion of the Owner.

5. TOTAL BID PRICE = SUM OF ITEMS 1 + 4 (Amount) $

TOTAL BID PRICE IN WORDS

Amount shall be shown in both words and figures where indicated. In case of discrepancy, the amount shown in words shall govern.

The Award will be made to the Lowest Responsive and Responsible Bidder based upon Item #5, TOTAL BID PRICE.

Owner may consider Alternate pricing, if any, solely at its discretion, in determining the Low Bidder.

00 3000-1-5

PART 5 – CERTIFICATION

The complete Bid shall include the following completed documents:

a. Bid Form – Section 00 3000-1

b. Bid Bond – Section 00 4100

c. Stockholder & Partnership Interest Affidavit – Section 00 4300

d. Non-Collusive Affidavit – Section 00 4800

e. Contractor’s Qualifications Statement – Section 00 4900

f. Disclosure of Prior Non-Responsibility Determinations – Section 00 4950

g. Iran Divestment Act Certification – Section 00 4951

h. Disclosure of Contractor-Subcontractor and Substantially Owned-Affiliated Entity Relationships –

Section 00 4952

i. Contractor’s Verified Statement – Section 00 4954

j. Proof of authorization to do business in New York State (this may be a certificate filed with the

Department of State or County Clerk, as applicable to the business entity type)

k. Corporate Resolution and Seal, as applicable to the business entity type

l. Certificate of Contractor Registration as required by NYS Labor Law § 220-i

The undersigned agrees that extra work or omitted work, if any, shall be performed as directed and will be paid for, in accordance with the Contract Documents.

The individual submitting this bid on behalf of the business entity noted above, certifies under the penalties of perjury by his or her signature below that:

• that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the work “person” shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity;

• he or she is able to furnish labor that can work in harmony with all elements of labor employed or to be employed on the work;

• he or she has read and understood the full Request for Bid;

• he or she is duly authorized to submit the Bid on behalf of the business entity;

• he or she understands and has complied with the requirements of State Finance Law Sections 139-j and 139-k and will continue to do so throughout the Restricted Period; and

• that the business entity submitting this bid, and in the case of a joint bid each party as to its own organization, has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the New York State Labor Law.

(Signature of Individual or Corporate Name) (Date)

(Signature of Corporate Officer – if applicable)

00 3000-1-6

PART 6 – NOTICE

Notices regarding this bid should be mailed or delivered to:

(Name)

(Title)

(Business Name)

(Business Address)

(City and State)

(Email)

Department of Public Works Bid Form 2 00 3000-2

00 3000-2-1

SECTION 00 3000-2

CONTRACT NO. 2 – MECHANICAL

The undersigned declares that the bid is made without any collusion with any other persons, firms, or corporations;

that the bidder has carefully examined all Bid Documents as prepared by Fellenzer Engineering, LLP, 22 Mulberry Street, Middletown, New York 10940 dated March 6, 2026; that the bidder has informed itself fully regarding all conditions pertaining to the Work and the place where it is to be performed; that the undersigned has full authority to submit this bid from the entity on behalf of which he or she is signing; and that with these representations, the undersigned makes this bid. These prices shall cover all expenses incurred in performing the Work set forth in the Bid Documents and contract. If a contract is awarded and fully executed, the Bid Documents and Bid Form shall become a part of the contract.

All bids shall remain open for forty-five (45) calendar days, after the actual date of the opening of the bids.

The premiums for all bonds and/or insurance required shall be paid by Contractor.

The undersigned further agrees that the Bid Security accompanying this bid shall be forfeited to Owner if the bidder fails to execute the contract and deliver proof of insurance and bonds in the manner and timeframe stated in the Bid Documents. Award is conditional upon receipt of such documents in the stated timeframe and Owner reserves the right, but not the obligation, to declare a bidder who does not comply with the timeframe nonresponsive, rescind the conditional award and proceed to the next Lowest Responsive and Responsible Bidder.

The undersigned hereby agrees to all obligations and terms contained in the Bid Documents, shall commence on the date specified in the Contract and agrees that the Substantial and Final Completion Dates shall be as specified in the Milestone Schedule set forth in Section 01 0110 and in accordance with the terms as stated in such Contract.

The undersigned agrees to pay Owner liquidated damages in accordance with the provisions for such stated in the

00 3000-2-2

Addendum #1:

(date received) (Signature of Individual or Officer Signing this Bid)

Addendum #2:

(date received) (Signature of Individual or Officer Signing this Bid)

00 3000-2-3

PART 3 – TOTAL BID PRICE

In accordance with the above understanding, the undersigned proposes to perform the Work, furnish all materials and complete the Work in its entirety in the manner and under the conditions required in the Bid

Documents at the prices listed as below. BY SUBMITTING THIS BID THE UNDERSIGNED ACKNOWLEDGES AND

AGREES ON BEHALF OF THE BIDDER THAT, as per Section 00 7000 Sec. 7.2.6 for Contingency based Work, costs of overhead and profit and related administration, bond, coordination, insurance and superintendence shall be included in the Lump Sum(s) indicated on this Bid Form. Markups and costs for such items shall not be allowed or included in calculating change orders funded out of the Contingency.

1. Base Bid Price Lump Sum price for all of the work shown and specified in the Contract Documents and described in Division 23 and/or specifications that require Mechanical Work.

(Amount) $

2. Add/Alternate #1 Price Provide snow melt systems. Base bid shall be without snow melt.

(Amount) $

3. SUBTOTAL = SUMS OF ITEMS 1 + 2

4. 10% Contingency: For required changes in the Work to be used at the discretion of the Owner.

Amount shall be shown in both words and figures where indicated. In case of discrepancy, the amount shown in

The Award will be made to the Lowest Responsive and Responsible Bidder based upon Item #5, TOTAL BID PRICE.

Owner may consider Alternate pricing, if any, solely at its discretion, in determining the Low Bidder.

00 3000-2-4

PART 4 – CERTIFICATION

a. Bid Form – Section 00 3000-2

b. Bid Bond – Section 00 4100

c. Stockholder & Partnership Interest Affidavit – Section 00 4300

d. Non-Collusive Affidavit – Section 00 4800

e. Contractor’s Qualifications Statement – Section 00 4900

f. Disclosure of Prior Non-Responsibility Determinations – Section 00 4950

g. Iran Divestment Act Certification – Section 00 4951

h. Disclosure of Contractor-Subcontractor and Substantially Owned-Affiliated Entity Relationships –

Section 00 4952

i. Contractor’s Verified Statement – Section 00 4954

j. Proof of authorization to do business in New York State (this may be a certificate filed with the

Department of State or County Clerk, as applicable to the business entity type)

The undersigned agrees that extra work or omitted work, if any, shall be performed as directed and will be paid for, The individual submitting this bid on behalf of the business entity noted above, certifies under the penalties of perjury by his or her signature below that:

• that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the work “person” shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity;

• he or she is able to furnish labor that can work in harmony with all elements of labor employed or to be employed on the work;

• he or she has read and understood the full Request for Bid;

• he or she is duly authorized to submit the Bid on behalf of the business entity;

• he or she understands and has complied with the requirements of State Finance Law Sections 139-j and 139-k and will continue to do so throughout the Restricted Period; and

• that the business entity submitting this bid, and in the case of a joint bid each party as to its own organization, has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy

00 3000-2-5

PART 5 – NOTICE

Department of Public Works Bid Form 3 00 3000-3

00 3000-3-1

SECTION 00 3000-3

CONTRACT NO. 3 – ELECTRICAL

The undersigned declares that the bid is made without any collusion with any other persons, firms, or corporations;

that the bidder has carefully examined all Bid Documents as prepared by Fellenzer Engineering, LLP, 22 Mulberry Street, Middletown, New York 10940 dated March 6, 2026; that the bidder has informed itself fully regarding all conditions pertaining to the Work and the place where it is to be performed; that the undersigned has full authority to submit this bid from the entity on behalf of which he or she is signing; and that with these representations, the undersigned makes this bid. These prices shall cover all expenses incurred in performing the Work set forth in the Bid Documents and contract. If a contract is awarded and fully executed, the Bid Documents and Bid Form shall become a part of the contract.

All bids shall remain open for forty-five (45) calendar days, after the actual date of the opening of the bids.

The premiums for all bonds and/or insurance required shall be paid by contractor.

The undersigned further agrees that the Bid Security accompanying this bid shall be forfeited to Owner if the bidder fails to execute the contract and deliver proof of insurance and bonds in the manner and timeframe stated in the Bid Documents. Award is conditional upon receipt of such documents in the stated timeframe and Owner reserves the right, but not the obligation, to declare a bidder who does not comply with the timeframe nonresponsive, rescind the conditional award and proceed to the next Lowest Responsive and Responsible Bidder.

The undersigned hereby agrees to all obligations and terms contained in the Bid Documents, shall commence on the date specified in the Contract and agrees that the Substantial and Final Completion Dates shall be as specified in the Milestone Schedule set forth in Section 01 0110 and in accordance with the terms as stated in such Contract.

The undersigned agrees to pay Owner liquidated damages in accordance with the provisions for such stated in the

00 3000-3-2

Addendum #1:

(date received) (Signature of Individual or Officer Signing this Bid)

Addendum #2:

(date received) (Signature of Individual or Officer Signing this Bid)

00 3000-3-3

In accordance with the above understanding, the undersigned proposes to perform the Work, furnish all materials and complete the Work in its entirety in the manner and under the conditions required in the Bid

Documents at the prices listed as below. BY SUBMITTING THIS BID THE UNDERSIGNED ACKNOWLEDGES AND

AGREES ON BEHALF OF THE BIDDER THAT, as per Section 00 7000 Sec. 7.2.6 for Contingency based Work, costs of overhead and profit and related administration, bond, coordination, insurance and superintendence shall be included in the Lump Sum(s) indicated on this Bid Form. Markups and costs for such items shall not be allowed

1. Base Bid Price Lump Sum price for all of the work shown and specified in the Contract Documents and described in Division 26, and or any specifications that require Electrical Work.

(Amount) $

2. Add/Alternate #1 Price Provide power to pumps 5, 6, 7 and 8 as part of the snow melt system.

3. SUBTOTAL – SUMS OF ITEMS 1 + 2

4. 10% Contingency: For required changes in the Work to be used at the discretion of the Owner

Amount shall be shown in both words and figures where indicated. In case of discrepancy, the amount shown in

The Award will be made to the Lowest Responsive and Responsible Bidder based upon Item #5, TOTAL BID PRICE.

Owner may consider Alternate pricing, if any, solely at its discretion, in determining the Low Bidder.

00 3000-3-4

a. Bid Form – Section 00 3000-3

b. Bid Bond – Section 00 4100

c. Stockholder & Partnership Interest Affidavit – Section 00 4300

d. Non-Collusive Affidavit – Section 00 4800

e. Qualifications Statement – Section 00 4900

f. Disclosure of Prior Non-Responsibility Determinations – Section 00 4950

g. Iran Divestment Act Certification – Section 00 4951

h. Disclosure of Contractor-Subcontractor and Substantially Owned-Affiliated Entity Relationships –

Section 00 4952

i. Contractor’s Verified Statement – Section 00 4954

j. Proof of authorization to do business in New York State (this may be a certificate filed with the

Department of State or County Clerk, as applicable to the business entity type)

The undersigned agrees that extra work or omitted work, if any, shall be performed as directed and will be paid for, The individual submitting…