RFB-IS-26200973-1.pdf

This Request for Bid (RFB) document pertains to the State of California's procurement for the renewal of HYCU software licensing and support services. The solicitation seeks proposals for continuation of HYCU's data management and recovery platform, including all associated licensing rights, maintenance updates, and comprehensive technical support services. The deliverables encompass annual licensing fees, support and maintenance costs, and continued access to backup and recovery solutions with defined performance metrics for system availability, recovery time objectives (RTO), and recovery point objectives (RPO). The submission deadline is June 2, 2026. The contract renewal maintains continuity of existing software and support infrastructure already implemented by the California jurisdiction, with bidders required to integrate seamlessly with current systems and performance standards.

Pricing for the contract will reflect competitive market rates for HYCU licensing and support services, with predetermined annual pricing and escalation rates to be established within the contract terms and allocated from the state's IT operations budget and departmental cost-sharing arrangements. HYCU is identified as the incumbent vendor continuing service provision under this renewal agreement, though the procurement remains open to qualified alternative providers that can demonstrate comparable service capabilities. The procurement includes provisions for Certified Business Enterprise (CBE) participation, requiring documentation to validate minority-owned, women-owned, and disadvantaged business enterprise status for bidders seeking set-aside requirements and scoring preferences. Prospective bidders must submit a Certificate of Insurance demonstrating appropriate coverage and compliance with California's insurance mandate requirements before contract execution. Required qualifications include the ability to maintain specified service delivery standards, provide regular performance reporting and capacity planning documentation, and conduct disaster recovery testing protocols without service interruption.