rfb-dos-2027-03-awarded.pdf

This is a Bid Summary document for Request for Bids (RFB DOS 2027-03) issued by the State of New Hampshire Department of Safety for Fall and Spring Grounds Maintenance Services at the State Police Marine Patrol Headquarters located at 31 Dock Road in Gilford. The scope of work includes debris removal and disposal, raking and lawn cleanup, trimming and pruning of vegetation, tree branch trimming, sweeping of paved surfaces, and topdressing of mulch beds with dark brown mulch across hard surfaces, turf areas, planting beds, walkways, and parking lots. The Fall cleanup phase runs from October 1 through November 30, 2026, while Spring cleanup runs from April 1 through May 31, 2027. The solicitation was posted on August 4, 2026, with bids due by August 18, 2026, and the vendor inquiry period closing August 14, 2026. The contract was awarded to Shute Construction LLC, based in North Conway, New Hampshire.

Shute Construction LLC submitted the sole bid of $5,086.00 and was selected as the responsive and responsible bidder offering the lowest total cost. All labor, supervision, equipment, tools, materials, transportation, and disposal services are the contractor's responsibility. Bidders were required to be registered vendors in good standing with the New Hampshire Secretary of State and the NH Bureau of Purchase and Property. The selected vendor must provide comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate and certify compliance with or exemption from New Hampshire RSA 281-A Workers' Compensation requirements. Bid offers remained valid for 120 days from the due date, and the contract was not binding until final approval by the Governor and Executive Council. Subcontractors require prior written State approval, with the prime contractor retaining sole responsibility for all obligations. Payment of invoices shall be made in full within thirty days after receipt of properly documented invoices and acceptance of work to the State's satisfaction.