rfb-dncr-2026-ops-2526-award.pdf

This is a bid award document from the State of New Hampshire Department of Natural and Cultural Resources, Division of Parks and Recreation, announcing the results of a Request for Bids (RFB) for bi-annual beach cleaning services at Hampton Beach State Park. The procurement seeks nightly beach raking services to remove surface debris and trash from approximately 2.5 miles of Atlantic Ocean beachfront. The project requires one tractor with a minimum of 75 PTO horsepower and operator(s) to pull state-owned Barber surf rakes, with the state providing two rakes, two 30-yard dumpsters, and diesel fuel. A mandatory pre-bid conference was held on November 18, 2025, with three potential bidders in attendance. The formal bidding period ran for two weeks following advertisement on November 3, 2025, across multiple platforms including the NH Bureau of Purchase and Property Website and McGraw Hill Construction. Sealed bids closed at 2:00 p.m. on December 4, 2025, with three bids received. The contract period spans from May 4, 2025, through September 30, 2027, covering a total of 288 anticipated cleaning nights.

Palm Coastal Care of Hampton Falls, New Hampshire submitted the apparent low bid of $204,990 and was selected for award, pending Department review and approval by the Governor and Executive Council. The second bidder, Sam Jeffers General Contractor of Colebrook, New Hampshire, submitted a bid of $236,000, while the third bidder, Greenshadow Landscaping LLC of Rollinsford, New Hampshire, submitted a bid of $250,480. Award requirements included submission of a bid bond equal to 5% of the total lump sum price, with performance and payment bonds required for contract awards of $75,000 or more. Invoicing is permitted on a weekly, bi-weekly, or monthly basis based on certified full 8-to-10-hour beach raking nights. The contract includes a $10,000 allowance for unanticipated modifications and requires the contractor to maintain daily surf rake maintenance, report diesel fuel consumption, and comply with environmental regulations including Piping Plover habitat protections.