RFB DNCR 2026-OPS 2526 award.pdf

This is a Request for Bids (RFB) award document issued by the State of New Hampshire Department of Natural and Cultural Resources, Division of Parks and Recreation for bi-annual beach cleaning services at Hampton Beach State Park. The procurement seeks nightly beach raking services covering approximately 2.5 miles of Atlantic Ocean beachfront to remove surface debris and trash. The contract period spans from May 4, 2025, through September 30, 2027, with a total of 288 cleaning nights anticipated. A mandatory pre-bid conference was held on November 18, 2025, at the Maintenance Garage, with three potential bidders in attendance. The project was advertised beginning November 3, 2025, through multiple channels including the NH Bureau of Purchase and Property Website, NH State Parks Website, Construction Summary of NH, Alpha Graphics, Signature Digital Imaging, McGraw Hill Construction, and Works in Progress, with a two-week bidding period. Sealed bids were due by 2:00 p.m. on December 4, 2025, and three bids were received.

Palm Coastal Care, located at 174 Exter Road, Hampton Falls, NH, submitted the apparent low bid of $204,990 and was selected for contract award pending Department review and approval by the Governor and Executive Council. The competing bids were Sam Jeffers General Contractor at $236,000 and Greenshadow Landscaping LLC at $250,480. The contractor must provide one tractor with a minimum of 75 PTO horsepower and operator(s) to pull state-owned Barber surf rakes, while the state supplies two rakes, two 30-yard dumpsters, and diesel fuel. A bid bond equal to 5% of the total lump sum price was required, with performance and payment bonds mandated for contract awards of $75,000 or more. The contract allows for invoicing on a weekly, bi-weekly, or monthly basis, with compensation based on full 8-to-10-hour beach raking nights certified by the Project Manager, and includes a $10,000 allowance for unanticipated modifications.