RFB-DCP-44-25 FINAL Specifications.pdf

ATTENTION VENDORS

If you find that you are not interested in bidding/quoting this particular project, please fill in this sheet and return it to:

County of Dutchess

Office of Central and Information Services

Division of Central Services

378 Violet Avenue, Suite 2

Poughkeepsie, NY 12601

We are very interested in learning why you do not bid.

BID #: RFB-DCP-44-25

BID TITLE: NEW AUTOMOTIVE, TRUCK, OFF-ROAD,

AGRICULTURAL & UTILITY TIRES, TUBES, AND O-RINGS

VENDOR NAME ___________________________________________________________

CONTACT ___________________________________________________________

ADDRESS ___________________________________________________________

PHONE ________________________ FAX _______________________

For purposes of facilitating your firm’s response to our bid the County of Dutchess is interested in hearing reasons for failure to respond. If your firm is not responding, please indicate the reason by checking all appropriate items below and returning this form to the address above.

WE ARE NOT RESPONDING BECAUSE:

_____ Items and/or materials requested are not manufactured by us or are not available to our company.

_____ Our items and/or materials do not meet your specifications

_____ Specifications are not clearly understood or applicable _____ too vague_____ too rigid

_____ Quantities too small

_____ Other ___________________________________________________________________

RFB-DCP-44-25 Page 1 of 17

NEW AUTOMOTIVE, TRUCK, OFF-ROAD,

AGRICULTURAL & UTILITY TIRES, TUBES, AND O-RINGS

BID #

RFB-DCP-44-25

Bid Due

October 23, 2025

2:00 pm

SUBMIT BIDS TO:

COUNTY OF DUTCHESS

OFFICE OF CENTRAL AND INFORMATION SERVICES

DIVISION OF CENTRAL SERVICES

378 VIOLET AVENUE, SUITE 2

POUGHKEEPSIE, NY 12601

PHONE (845) 486-3670 FAX (845) 486-3659

RFB-DCP-44-25 Page 2 of 17

INSTRUCTIONS AND INFORMATION

Read all documents contained in the bid specifications.

• Sealed bids for NEW AUTOMOTIVE, TRUCK, OFF-ROAD, AGRICULTURAL & UTILITY

TIRES, TUBES, AND O-RINGS will be received in the Division of Central Services, 378 Violet Avenue, Suite 2, Poughkeepsie, New York 12601, on or before 2:00 p.m. on October 23, 2025, and at that time and place bids will be opened and read aloud. In addition to an on-site bid opening, this solicitation will be conducted through Microsoft Teams Audio Conferencing, access information is as follows:

Microsoft Teams Join the meeting now

Meeting ID: 267 937 807 587 Passcode: ZY3TL9Nq

Dial in by phone +1 516-268-4602,,638320382# Phone conference ID: 638 320 382#

• The County of Dutchess official bid documents are obtained from the Empire State Purchasing Group’s Regional

Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or, if applicable, the

Department of Public Works. Copies of bidding documents obtained from any other source are not considered official copies. In addition to obtaining the official bid documents, any and all addendum pertaining to a particular bid or RFP are posted on the same website that the official bid documents are obtained:

www.bidnetdirect.com/new-york/county-of-dutchessIt is incumbent upon all potential bidders to view all posted addenda prior to the bid close date. If you have obtained this document from a source other than the County of

Dutchess Purchasing Office, Department of Public Works or the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy. You may obtain an official copy by registering on the Empire

State Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or by using the link provided at www.dutchessny.gov , selecting “Government”, then selecting “Bidding and RFP

Opportunities”.

• Bidders are responsible for submitting their bids to the appropriate location at or prior to the time and date as stated in the bid documents. No bids will be accepted after the designated time or date indicated. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt. Delay in mail delivery is not an exception to the receipt of a bid.

• Bidders must indicate, on the outside of their sealed bid and mailing envelope, the following information:

1. NEW AUTOMOTIVE, TRUCK, OFF-ROAD,

AGRICULTURAL & UTILITY TIRES, TUBES, AND O-RINGS

2. RFB-DCP-44-25

3. October 23, 2025 2:00 PM

4. <COMPANY NAME>

Failure to do so may result in rejection of the bid as being unresponsive.

• The following forms are necessary to be submitted as a bid, as well as any additional forms requested in the detailed specifications:

1. CS-1 - Bid proposal form/price page(s) Note: some bids may include a separate Bid Proposal

Form. Such exceptions will be noted in the bid specification.

2. CS-2 – Non-Collusion Affidavit, completed, signed and dated.

It is not necessary to submit your copy of the technical specifications with the bid. They should be retained by the bidder for their records.

• Bidders must submit one (1) original, plus one (1) digital copy (on CD or USB drive, as single pdf document) of their bids, unless otherwise stated in the specifications. The original must be clearly marked.

All bids must be filled out in ink or be typewritten. Bids submitted in pencil will be rejected as unresponsive.

Bids which have been corrected by white out or cross out and have not been initialed and/or dated will be rejected as unresponsive.

RFB-DCP-44-25 Page 3 of 17 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTZmMjZkNmYtNzI3OS00NWM0LTlkNTAtNTllZGMwZjkxY2E5%40thread.v2/0?context=%7b%22Tid%22%3a%22a6989191-6584-4219-b8ea-dad9692538d5%22%2c%22Oid%22%3a%22222effc2-7592-4475-9be8-cf0c2058d73c%22%7d tel:+15162684602,,638320382 http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.dutchessny.gov/

INSTRUCTIONS AND INFORMATION (Cont’d)

• The original submitted bid is the official bid document and is retained by Central Services. It is incumbent upon the bidder to ensure that the bid copy/s match the original document in its entirety.

• No bidder may withdraw a bid within forty-five (45) days after the actual date of the bid opening.

• Should the bidder find discrepancies or omissions in the specifications, he/she will notify the Purchasing Agent, at once. The Purchasing Agent will not assume responsibility for any oral instructions, or interpretations of meaning of the specifications or other contract documents to any bidder by any person or persons.

• The Purchasing Agent, and/or his/her designee, will be the only one authorized to make changes or alterations to anything contained in these specifications. Such changes will be posted as an addendum on the following website: www.bidnetdirect.com/new-york/county-of-dutchess.

• Written questions and inquiries concerning this bid must be submitted to Michael Menton mmenton@dutchessny.gov with a copy to Sarah Andrews at sandrews@dutchessny.gov on or before the date and time stated in the bid documents. Verbal questions will not be entertained.

• References in the specifications to a particular trade name, manufacturer’s catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other types of materials and supplies or for performing the work in a manner other than specified, providing that the materials and supplies and manner of performing the work offered are of equal quality to that specified and equally acceptable to the

County of Dutchess for its purposes. Exceptions must be clearly stated. The Purchasing Agent will determine equal products or services.

• Samples may be requested by the County for the purpose of product evaluation. It is understood that samples will be provided at no charge to the County and will be returned, when requested, within 30 days after the evaluation is completed, at the expense of the vendor. All samples left longer than 30 days after the evaluation period will be discarded.

• Any bidder, contractor, or manufacturer who, in the course of his work, uses or supplies products which may be toxic or harmful, must provide an MSDS to the Division of Central Services and the Office of Risk Management prior to the use of those products by the County or the contractor.

• The County of Dutchess guarantees no minimum or maximum purchase.

• Bidders who are required to adhere to the prevailing wage schedule must obtain and maintain a current schedule from the New York State Department of Labor for the entire term of the contract. The County may audit adherence to this schedule at any time during or after the contract period.

• All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State

Department of Labor (NYSDOL) under Labor Law Section 220-i.

• The Purchasing Agent reserves the right to reject all bids, parts of all bids, or all bids for any one or more items or contractual services included in the proposed contract, when such rejection is in the best interest of the County.

• The County of Dutchess reserves the right to award to single or multiple vendors, in whole or in part, by item, by class, by category, or to establish primary/secondary contracts, whichever the County deems to be in the best interest of the County of Dutchess.

RFB-DCP-44-25 Page 4 of 17 http://www.bidnetdirect.com/new-york/county-of-dutchess mailto:mmenton@dutchessny.gov mailto:sandrews@dutchessny.gov

• The award of the contract will be made to the lowest priced responsible bidder which has complied with the specifications. A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent who has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the County of Dutchess in its contractual relations.

• The County reserves the right to require supplementary financial or other information from all bidders to assist in determining the qualifications of bidders.

• Upon acceptance of any bid, the successful bidder will execute a contract, if applicable, in accordance with the specifications, with the County of Dutchess, State of New York.

• A contract will not be assignable by the contractor in whole or in part without the written consent of the County of Dutchess.

• All or any Dutchess County department may participate in the resulting contract(s). Each ordering agency will be invoiced directly for their orders and will receive shipments at their designated locations.

• The County of Dutchess reserves the right to allow other governmental entities authorized under the General

Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts is at the discretion of the vendor and the vendor is only bound to any contract between the County of Dutchess and the vendor. Dutchess County will have no responsibility in the dealings between the vendor and any other governmental entity other than Dutchess County.

• The County reserves the right to purchase items pursuant to General Municipal Law 103 from New York State

Contracts, other County, political subdivision or district contracts, or New York State Preferred Sources within its discretion.

• Prior to any vendor receiving payment for goods and/or services rendered, the County of Dutchess requires that all vendors have a current completed IRS form W-9 on file with the County of Dutchess finance department.

• A contract will be deemed in force only to the extent of appropriations available to each department for the purchase of such articles or services. The County’s extended obligations on those contracts that envision extended funding through successive fiscal periods will be contingent upon actual appropriations for the following years.

• By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law

• Dutchess County encourages submission of bids by certified Minority and/or Women-Owned Business

Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

• The County is encouraging the use of electronic payment (via ACH) to entities that it does business with. Any awarded vendor will be requested to receive payments through an ACH.

• CONFIDENTIAL/TRADE SECRET INFORMATION

The County of Dutchess is subject to New York State’s Freedom of Information law (FOIL). Should your submission, to this RFB, contain “trade secrets”, or other information that the disclosure of which could reasonably be expected to be harmful to business interests, you must ensure that such information is clearly identified and marked as such. Identification must be specific by item or paragraph.

Should marked information be the subject of a request under FOIL, you may be requested either to consent to the request, or make representation explaining why the information should not be disclosed.

RFB-DCP-44-25 Page 5 of 17 http://web2.westlaw.com/find/default.wl?mt=NewYork&db=1000138&rs=WLW12.04&docname=NYSFS165-A&rp=%2ffind%2fdefault.wl&findtype=L&ordoc=989815866&tc=-1&vr=2.0&fn=_top&sv=Split&tf=-1&referencepositiontype=T&pbc=AF0B0C7B&referenceposition=SP%3b236f00000e5f2&utid=1 http://web2.westlaw.com/find/default.wl?mt=NewYork&db=1000138&rs=WLW12.04&docname=NYSFS165-A&rp=%2ffind%2fdefault.wl&findtype=L&ordoc=989815866&tc=-1&vr=2.0&fn=_top&sv=Split&tf=-1&referencepositiontype=T&pbc=AF0B0C7B&referenceposition=SP%3b236f00000e5f2&utid=1

• GRIEVANCE AND PROTEST PROCEDURES:

1. Any protest to the Division of Central Services’ consideration of any bid must be submitted in writing and received by the Director of Central Services no later than five (5) calendar days after the bid award. A written reply to the protest will be sent to the protesting bidder by the Director of

Central Services.

2. The protest must contain:

▪ Identification of the statute or procedure that is alleged to have been violated;

▪ A precise statement of the relevant facts;

▪ Identification of the issues to be resolved;

▪ Aggrieved party’s argument and support documentation.

Any notice of protest received after the deadline will not be considered.

• NOTE: VARIATIONS AS STATED IN THE BID SPECIFICATIONS TAKE PRECEDENCE

OVER THIS INSTRUCTIONS AND INFORMATION SECTION.

Date: October 1, 2025

RFB-DCP-44-25 Page 6 of 17

RFB-DCP-44-25

for

AGRICULTURAL & UTILITY TIRES, TUBES AND O-RINGS

1.0 GENERAL INFORMATION

1.1 The intent of these specifications is to describe in detail the minimum requirements for New

Automotive, Truck, Off-Road, Agricultural & Utility Tires, Tubes and O-Rings to be purchased by the County of Dutchess. All items shall be new and unused. The material offered under this bid solicitation shall be of current design and production at the time bids are received.

The successful Bidder(s) shall honor bid prices for all County Departments, municipalities and special districts within Dutchess County. Any reference in these specifications to approval or acceptance by the County, County of Dutchess, the Commissioner, or the DPW shall be interpreted as meaning the authorized representative of the ordering agency.

1.2 Any additions, deletions or variations from the following specifications must be specifically noted and described in the CS-1 bid submittal or the bid may be rejected.

Standard features appearing in the manufacturer’s published specifications furnished by the

Bidder shall be included in the bid.

1.3 Bidders must be an authorized dealer, retailer or wholesaler for the products offered.

Bidders must submit with their bid proof of authorization as a licensed dealer/retailer/wholesaler for the products offered.

1.4 General Materials and Components Requirements:

All materials, components and hardware included within the materials specified herein shall be of the highest quality. Remanufactured, reprocessed, recycled, or reconstituted tires are not acceptable. No obsolete items shall be offered. If a tread design on a tire provided by the successful Bidder and held in the County’s inventory for up to six (6) months becomes obsolete, the successful Bidder shall be required to exchange, at no cost to the County, the obsolete tire design with a new current production model tire, at the County’s request.

1.5 Exceptions and Variances from Specifications:

Any bid submission made under the provisions of these specifications which includes omission of materials, or which is in non-conformance or substantial variance with the specifications shall be so identified by the Bidder in the form of a supplemental written statement or statements.

The particular items that are declared as omissions, exceptions or variances shall be listed on Attachment A, Exceptions Sheet with a clear and complete description along with the supporting justification and criteria for the equivalent properties or conditions of proposed alternative(s.)

Copies of published manufacturer’s specifications, manufacturer’s product information and/or advertising will not be an acceptable substitute for submitting Attachment A with the sealed bid. Supplemental information shall include the date of preparation, company or firm name, and the name and signature of the preparer.

RFB-DCP-44-25 Page 7 of 17

1.6 Approval or Acceptance of Equal Rated or Alternative Products or Services:

As indicated above, all listed omissions, exceptions and variance descriptions shall be in writing, and shall be submitted with the sealed bid on Attachment A. The final decision by which it is determined that any particular feature or item is, or is not, an approved equal product or service shall rest with the County of Dutchess. The County reserves the right to waive, reject, or otherwise modify these specifications and conditions when such action is warranted and in the best interest of the County. All Bidders are advised that these specifications for tires and associated items represent a Contract Proposal and Contract to furnish and deliver the goods as outlined within the scope of these specifications. The

County, prior to bid award, may require the Bidder to provide additional written clarification, guarantees, or promises, in connection with the providing of certain items or services as described within these specifications.

2.0 TECHNICAL SPECIFICATIONS

These specifications describe in detail the minimum requirements for “New Automotive, Truck, Off-Road, Agricultural & Utility Tires, Tubes and O-Rings” to be purchased by the County of

Dutchess.

2.1 Tires, Tubes and O-Rings: The tires, tubes and O-rings required must meet or exceed the current Federal Motor Vehicle Safety Standards (where applicable), conform to all manufacture’s standards and the following specifications:

2.1.1 All tires, tubes and O-rings shall be first line, first quality, as sold to the public under the same brand and trade name.

2.1.2 All tires, tubes and O-rings shall be guaranteed as provided by the manufacturer.

2.1.3 All equipment tires shall be the same outside dimension (diameter) as original equipment to permit proper tandem operation.

2.2 Purchases of Tires, Tubes and O-Rings: Purchases will be of various sizes, types and brands based on actual requirements. There is no annual minimum order guarantee implied for any tires or associated items.

2.3 All warranty claims shall be handled by the successful Bidder(s.)

2.4 Each ordering agency shall be billed directly. Each invoice shall include the successful

Bidder’s name and address, the order number or invoice number, the delivery date, and an itemized list of each item ordered (including part number if applicable.) Invoices must indicate for each item purchased, the brand list price, percent discount offered, and net unit price to County. The invoice shall include a total amount due. The County will verify that the current list price and percent discount shown on invoices is accurate prior to making payment.

2.5 For each product being offered within each lot, Bidders shall submit a percent discount from the brand manufacturers or distributor’s suggested retail list price. Bidders must include with their bid the 2025 Manufacturer Suggested Retail Price (MSRP) list for each manufacturer or brand offered. This information must be in electronic format on a USB flash drive. An online link may be provided for future updates.

RFB-DCP-44-25 Page 8 of 17

3.0 DELIVERY

The successful Bidder shall make delivery of all stocked materials and components furnished under this Bid to the County of Dutchess (or other ordering agency) within one (2) business day after receipt of written or verbal order (transmitted via telephone, fax, email, mail or walk-in.) The successful Bidder shall make delivery of all non-stocked or special-order materials and components furnished under this Bid to the County of Dutchess within one (1) calendar week after receipt of written order (transmitted via fax, email or walk-in.) If special order items cannot be delivered within one (1) calendar week after receipt of a written order, the successful Bidder must notify

Dutchess County (or other ordering agency) and provide a delivery date for the requested materials.

The cost of delivery to each location must be included in the unit price bids. Pricing must be FOB destination pre-paid to the ordering agency location. No additional charges will be paid for delivery, shipping or handling. Delivery shall be made to the following locations for the County of Dutchess:

Dutchess County Auto Service Center

570 Salt Point Turnpike

(845) 486-3770

Dutchess County DPW Highway Garage

626 Dutchess Turnpike

Poughkeepsie, NY 12603

(845) 486-2900

Deliveries to the county can be made Monday through Friday, 7:30am to 3:00pm, excluding County holidays.

Other ordering agencies within Dutchess County may have different delivery locations and schedules. The successful Bidder(s) will coordinate delivery directly with each ordering agency.

Upon request, Dutchess County shall be allowed to pick up materials ordered from the successful

Bidder’s retail or wholesale location.

4.0 AWARD

Award of this bid shall be made to the responsive, responsible Bidder(s) who has complied with the specifications and who offers the highest percent discount off (written or on-line) list price for each manufacturer or product line for each Lot as shown on Bid Proposal Form (CS-1). The

County of Dutchess may make multiple awards, to secure a source from various manufacturers for each class of tires and related items.

In the best interest of the County, the County may award an item or items within a lot to more than one bidder. The primary bidder awarded an item shall be made to the responsive, responsible bidder with the highest percent discount off MSRP list price for each manufacturer, or product line for each Lot of items, in compliance with these specifications. Should the County decide to award this bid to more than one bidder, the next bidder (secondary) in succession, shall be the responsive, responsible bid with the same criteria as the primary successful bidder, with the next highest percent discount off MSRP list price, If necessary, a tertiary bid may also be awarded following the same criteria.

RFB-DCP-44-25 Page 9 of 17

The County of Dutchess reserves the right to award to single or multiple vendors, in whole or in part, by item, by lot, by class, by category, or to establish primary/secondary contracts, whichever the County deems to be in the best interest of the County of Dutchess.

The County reserves the right to require the Bidder to supply any additional information it deems necessary to determine the successful responsive/responsible vendor and further to waive any minor informalities it deems to be in the County’s best interest. Dutchess County reserves the right to reject any and all bids not considered to be in the best interest of Dutchess County.

5.0 TERM

The term of any award or contract resulting from this RFB shall be for one (1) year commencing on or about November 1, 2025. The contract may be renewed for up to three (3) additional twelve

(12) month terms by mutual agreement of both parties.

6.0 QUESTIONS

Submit questions pertaining to this bid by email to Michael Menton at mmenton@dutchessny.gov with a copy to Sarah Andrews at sandrews@dutchessny.gov - no later than 4 pm on October 13, 2025. All answers to the submitted questions will be posted as an addendum on the following website: https://www.bidnetdirect.com/new-york/county-of-dutchess.

BIDDERS MUST CHECK THIS WEBSITE REGULARLY FOR ADDENDUM, WHICH MAY

INCLUDE SIGNIFICANT CHANGES TO THE SPECIFICATIONS.

7.0 SUBMISSION REQUIREMENTS:

7.1 See BID SUBMISSION CHECKLIST for additional bid submission requirements.

7.2 Bidders must submit one (1) original plus one (1) digital copy (on CD or USB drive, as a single pdf document) of their entire bid submittal and send to:

Director of Central Services

County of Dutchess

Office of Central and Information Services

Division of Central Services

378 Violet Avenue suite 2

Bids must be received no later than 2:00 pm on October 23, 2025.

Label outside SEALED mailing envelope with company name and RFB-DCP-44-25

RFB-DCP-44-25 Page 10 of 17 mailto:mmenton@dutchessny.gov mailto:sandrews@dutchessny.gov https://www.bidnetdirect.com/new-york/county-of-dutchess

BID SUBMISSION CHECKLIST

Bid #RFB-DCP-44-25

Company Name:

This bid submission checklist MUST be completed and submitted with bid response, to assure compliance with all required documentation.

Bidders who fail to provide all of the following items, may be deemed as non-responsive:

Check if included Bidder’s Submission Includes the following:

󠆇 Completed Bid Submission Checklist (this document).

󠆇 Completed and signed Bid Proposal Form CS-1 (all pages).

󠆇 Completed and signed Non-Collusion Affidavit Form (CS-2).

Bidders must submit with their bid proof of authorization as a licensed dealer/retailer/wholesaler for the products offered. (as per Section 1.3)

󠆇 Completed Exceptions Sheet (Attachment A) as referred to in Section 1.5, if applicable.

Bidders must submit with their bid the 2025 Manufacturer Suggested Retail Price

(MSRP) list for each manufacturer or brand offered. This information must be in electronic format on a USB flash drive. (as per Section 2.5)

󠆇 Completed and signed Addenda Acknowledgment Form (Attachment B) – if applicable.

One (1) original, plus one (1) digital copy (on USB drive, as a single pdf document) of the entire bid submittal must be sent in a sealed envelope clearly marked with Bidder name and Bid # RFB-DCP-44-25 as instructed in these specifications.

THIS FORM MUST BE INCLUDED IN BID SUBMITTAL. IF NOT INCLUDED,

BIDDER MAY BE DEEMED NON-RESPONSIVE

RFB-DCP-44-25 Page 11 of 17

COUNTY OF DUTCHESS CS-1 (1 of 3)

Division of Central Services

BID PROPOSAL FORM

The undersigned, having carefully examined the appropriate specifications, RFB-DCP-44-25, dated

October 1, 2025, does hereby agree to furnish and deliver to the County of Dutchess, Poughkeepsie, New

York, the items listed at the price(s) indicated:

Full Legal Name of

Company Submitting Bid:

Street Address:

Mailing Address:

City: ______________________________________ State: __________ Zip:

Contact Name:

Phone Number: ( ) Fax Number: ( )

E-Mail Address: Web Address:

Federal ID Number: Unique Entity Identifier (UEI):

Name of Authorized Official Submitting Proposal:

(Please Print or Type)

Signature of Authorized Official Submitting Proposal:

Date: _____________________________________

NOTE: By signing and submitting this proposal for consideration by the Dutchess County Division of

Central Services, the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation or alteration.

RFB-DCP-44-25 Page 12 of 17

COUNTY OF DUTCHESS CS-1 (2 of 3)

Lot # Description / Item # Manufacturer

% Discount off MSRP

List Price

LOT 1 Class I - Passenger Vehicle Tires (non-speed related P-series tires):

Item 1a %

Item 1b %

Item 1c %

Item 1d %

Item 1e %

Item 1f %

LOT 2 Pursuit-rated and performance passenger and light truck tires (all H, V, W, Y or ZR-rated tires):

Item 2a %

Item 2b %

Item 2c %

Item 2d %

Item 2e %

Item 2f %

LOT 3 Light truck tires (non-speed-rated LT-series tires):

Item 3a %

Item 3b %

Item 3c %

Item 3d %

LOT 4

Medium/ Heavy Duty Commercial tires (over-the-road, steering, traction):

Item 4a %

Item 4b %

Item 4c %

Item 4d %

LOT 5

Farm/Agricultural/Industrial tires:

Item 5a %

Item 5b %

Item 5c %

Item 5d %

LOT 6

Specialty tires (ATV, boat trailer, yard & garden, utility, etc.):

Item 6a %

Item 6b %

Item 6c %

Item 6d %

RFB-DCP-44-25 Page 13 of 17

COUNTY OF DUTCHESS CS-1 (3 of 3)

LOT 7 O-Rings:

Item 7a %

Item 7b %

Item 7c %

Item 7d %

LOT 8 Tubes:

Item 8a %

Item 8b %

Item 8c %

Item 8d %

LOT 9 Tire Flaps:

Item 9a %

Item 9b %

Item 9c %

Item 9d %

Note: The basis for award shall be the highest percent discount off the list price for each brand within each Lot. The County may make multiple awards within each Lot to secure a source of tires from different brands. Additionally, the County may make a primary and secondary award for the same brand within each lot to ensure a readily available supply of tires to meet its needs.

RFB-DCP-44-25 Page 14 of 17

CS-2

Non-Collusion Affidavit

Bid #RFB-DCP-44-25

As required by Section 103-d of the New York State General Municipal Law, the bidder certifies under the penalties of perjury that:

(a) “By submission of this, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

Signed

By

(President or Authorized Representative)

Dated ___________________

Bid submitted by: Name:

Address:

Phone:

Fax #:

Email:

RFB-DCP-44-25 Page 15 of 17

ATTACHMENT A

EXCEPTIONS SHEET

(Make copies of this page as needed)

Description of Omission/Exception/Substitution Justification

(Including Reason For Exception And Description Of Substitution)

RFB-DCP-44-25 Page 16 of 17

ATTACHMENT B

ADDENDA ACKNOWLEDGMENT FORM

PURCHASE OF NEW AUTOMOTIVE, TRUCK, OFF-ROAD,

Bidder acknowledges receipt of the following amendments to RFB-DCP-44-25:

Amendment No. Dated:

Amendment No. Dated:

Amendment No. Dated:

Failure to acknowledge receipt of all amendments may deem the bidder as non-responsive.

Full Legal Name of

Company Submitting Bid:

Authorized Signature:

Title:

Date:

RFB-DCP-44-25 Page 17 of 17