rfb-das-2026-05.pdf

Bidder Initials_______

Date___________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR MASONRY & REPOINTING SERVICES

DAS 2026-05

DUE DATE 2/25/2026 12:00 PM (EASTERN TIME)

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. GOVERNING TERMS AND CONDITIONS:

10. CONTRACT TERM:

11. CONTRACT AWARD:

12. NOTIFICATION AND AWARD OF CONTRACT(S):

13. LIABILITY:

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

15. TERMINATION:

16. VENDOR CERTIFICATIONS:

17. BID PRICES:

18. AUDITS AND ACCOUNTING:

19. ESTABLISHMENT OF ACCOUNTS:

20. TERMS OF PAYMENT:

21. VENDOR RESPONSIBILITY:

22. IF AWARDED A CONTRACT:

23. SPECIFICATIONS:

24. SCOPE OF SERVICES: ..................................................................................................... Error! Bookmark not defined.

25. SCOPE OF SERVICES:

Masonry Repair & Repointing

Site Locations:

26. ADDITIONAL REQUIREMENTS:

27. OBLIGATIONS AND LIABILITY OF THE VENDOR:

28. NON-EXCLUSIVE CONTRACT:

29. OFFER:

30. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

31. VENDOR CONTACT INFORMATION:

32. ATTACHMENTS: ............................................................................................................ Error! Bookmark not defined.

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for Masonry Repair & Repointing Services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT

YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Sarah Trask at Sarah.G.Trask@das.nh.gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the

NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 2/9/2026 Last day for questions, clarifications, and/or requested changes to bid: 2/13/2026

States response to questions, clarifications, and/or requested changes to bid: 2/18/2026

Bid Closing (Eastern Time): 2/25/2026 12:00 PM mailto:NH.Purchasing@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND

ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. GOVERNING TERMS AND CONDITIONS:

9.1. A responding bid that has been completed and signed by Vendor’s representative shall constitute Vendor’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.

9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

10. CONTRACT TERM:

10.1. The term of the contract shall commence on March 1, 2026, or upon approval of the Governor and

Executive Council, whichever is later, through February 28, 2031, a period of approximately three (5) years.

10.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council.

11. CONTRACT AWARD:

11.1. The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest hourly rate per county. The State reserves the right to award up to three vendors based on the lowest hourly rate, reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract.

11.2. Successful Vendor(s) shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

12. NOTIFICATION AND AWARD OF CONTRACT(S):

12.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

12.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

12.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

13. LIABILITY:

13.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

14.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

14.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91- A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

14.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

14.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

14.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

14.6. By submitting a proposal, Bidders acknowledge and agree that:

14.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP.

14.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

14.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

15. TERMINATION:

15.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty (30) day written notice to the successful Vendor.

16. VENDOR CERTIFICATIONS:

16.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

16.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee:

https://DAS.NH.Gov/Purchasing).

16.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

16.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form.

These forms shall be returned to the designated State agency prior to commencing any work.

16.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

17. BID PRICES:

17.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge.

Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

17.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

17.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/

18. PRICE ADJUSTMENTS:

18.1. One the anniversary date of this contract, and annually thereafter, the successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to the Bureau of Purchase & Property, 25 Capitol Street, Concord, NH 03301, or via email at Sarah.G.Trask@das.nh.gov no less than thirty (30) days prior to the effective date of said price increase. The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

18.2. Documentation of the increase from the Consumer Price Index for All Urban Consumers, US City Average published monthly by the U.S. Bureau of Labor Statistics (Consumer Price Index - 2025 M12 Results) for labor rates must accompany the request to support the amount (%) of the requested increase.

18.3. The Bureau of Purchase and Property will monitor other information sources to confirm that contract prices are indeed following market trends in a fair and equitable manner. The State shall have the right to reject any pricing that fails to follow the above principles, and to rebid any part, or the entire contract, if deemed to be in its best interest.

19. AUDITS AND ACCOUNTING:

19.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

19.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

20. ESTABLISHMENT OF ACCOUNTS:

20.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency.

21. TERMS OF PAYMENT:

21.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

21.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

22. VENDOR RESPONSIBILITY:

22.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

22.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

22.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

22.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

mailto:Sarah.G.Trask@das.nh.gov https://www.bls.gov/news.release/cpi.toc.htm https://www.nh.gov/treasury/state-vendors/index.htm

22.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

22.6. In preparation of a bid response, the prospective Vendor shall:

22.6.1. Provide pricing information as indicated in the “Offer” section; and

22.6.2. Provide all other information required for the bid response (if applicable); and

22.6.3. Complete the “Vendor Contact Information” section; and

22.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

22.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor

Registration with up to date contact information.

22.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s Contracting Office listed in Box 1.9 of Form P-37.

22.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.

23. IF AWARDED A CONTRACT:

23.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New

Hampshire Form #P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

23.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

23.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A.

23.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

24. SPECIFICATIONS:

24.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

25. SCOPE OF SERVICES:

Masonry Repair & Repointing

25.1. The State of New Hampshire Department of Administrative Services is seeking to establish a non-exclusive contract to provide Masonry Repair & Repointing Services to facilitate the timely repair of buildings located throughout New Hampshire as listed below under Site Location.

25.2. The successful Vendor shall provide all supervision, labor, materials, transportation, tools, equipment, construction equipment and machinery necessary to satisfactorily complete the Masonry Repair & Repointing Services as identified below.

25.3. The Masonry Repair & Repointing services shall include the following:

25.3.1. removal of deteriorated mortar and repointing with matching composition, color, and tooling profile.

https://www.das.nh.gov/purchasing/vendorresources.aspx

25.3.2. brick, stone, and cast stone replacement or repair.

25.3.3. Granite and concrete stair repair and stabilization.

25.3.4. Cleaning and preparation of masonry surfaces.

25.3.5. Application of breathable sealants or water repellents as specified.

25.3.6. Historic preservation compliance per the New Hampshire Division of Historical Resources Standards when applicable.

25.4. The successful Vendor shall submit not to exceed quotes for individual projects at rates established in this contract.

25.5. For emergency projects requiring immediate attention, the successful Vendor shall work on a Time and

Materials basis subject to review and approval by the State Project Manager.

25.6. All work performed under any resulting contract shall be scheduled by the State Project Manager from the

Department of Administrative Services.

25.7. All materials and supplies shall be invoiced at a markup not to exceed 10% over contractor’s cost.

25.8. Subcontractors work may be invoiced at a markup not to exceed 10% over contractor’s cost.

25.9. For Masonry Repair & Repointing Services issued on a fixed price basis the following information is required on all invoices:

25.9.1. Description of the project;

25.9.2. Time frame indicated of when work was performed;

25.9.3. Copy of original quote submitted to State Project Manager

25.9.4. Pictures documenting the work.

25.10. For Masonry Repair & Repointing Services awarded on a Time and Material basis, the following additional information must be included on all invoices:

25.10.1. Description of the Work

25.10.2. Number of hours per person worked including copies of time sheets;

25.10.3. Copies of original receipts for all materials purchased or costs incurred as a result of the scope of work;

25.10.4. Pictures documenting the work.

25.11. Invoices must be submitted to the State by the successful Vendor at the rates quoted in the contract. If additional equipment is required beyond the Masonry & Repointing tools listed in the contract, they must be procured and billed to the project subject to prior approval of the State Project Manager. All materials shall be invoiced not exceed 10% over the Vendor’s cost.

25.12. The successful Vendor’s typical working hours under any resulting contract will range from 7:00 AM and 5:00 PM Monday through Friday, but occasions may arise which would require work to be performed before or after these hours, on weekends, or holidays. The typical working hours may vary by the type of facility or the operational needs of the State where work is being performed and will be established at the beginning of each project.

25.13. The successful Vendor shall respond by phone or other electronic device to all Masonry & Repointing service calls within eight (8) hours after report of occurrence.

25.14. The successful Vendor shall employ sufficient number of trained personnel so that all requests for Masonry & Repointing service calls are answered within the required time limitations.

25.15. The successful Vendor shall notify the State Project Manager of any maintenance related issues that are discovered while performing the work.

25.16. The successful Vendor shall secure any permits, schedule inspections and be on site during inspections. The Vendor shall ensure that inspections are made by the appropriate State and or local authority having jurisdiction. The Vendor will invoice the State for the cost of the permit or inspection fees, at no markup, as part of the Masonry & Repointing Services. The permit or inspection cost will be itemized on the detailed invoice at the completion of the work.

25.17. The successful Vendor shall give all notices and comply with all laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the performance of the work.

25.18. The successful Vendor shall initiate, maintain and supervise all safety precautions and programs in connection with the work.

25.19. The successful Vendor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

25.19.1. All employees of the work and all other persons who may be affected thereby;

25.19.2. all the work and all materials and equipment to be incorporated therein, whether in storage on or off-the site, under the care; custody or control of the successful Vendor or any of their subcontractor(s); and

25.19.3. other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, and pavement.

25.20. The successful Vendor shall give all notices and comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss.

25.21. The successful Vendor shall erect and maintain; as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards.

25.22. The successful Vendor shall provide and maintain; as required any traffic control measures to ensure safety to employees and the public.

25.23. The successful Vendor shall also be aware of laws and regulations relating to hazardous materials that may be encountered during construction operations. The health and safety of employees, the general public, and the potential of damage to the overall environment is possible if hazardous materials are not recognized, reported, and the appropriate action taken to dispose of, remove from the site, or otherwise contain the possible contaminants.

25.24. If any abnormal condition is encountered or exposed that indicates the presence of a hazardous material or toxic waste, construction operations shall be immediately suspended in the project area and the State Project Manager notified. No further work shall be conducted in the area of the contaminated material until the site has been investigated, and the State has given approval to continue the work in the area. The Contractor shall fully cooperate with the State and perform any remedial work as directed. Work shall continue in other areas of the Project unless otherwise directed.

25.25. The successful Vendor shall provide adequate supervision of their employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract.

25.26. The successful Vendor shall execute the work by methods that minimize raising dust from construction operations. The successful Vendor shall provide positive means to prevent air borne dust from dispersing into the atmosphere.

25.27. The successful Vendor shall provide methods, means, and facilities to minimize noise from demolition and noise produced by construction operations.

25.28. The successful Vendor shall provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances, and pollutants produced by construction operations.

25.29. The successful Vendor shall comply with pollution and environmental control requirements of authorities having jurisdiction.

25.30. The successful Vendor equipment shall be the size and type appropriate for completing the various types of Masonry & Repointing work. The successful Vendor shall ensure that any equipment considered by the State

Project Manager to be improper or inadequate for the purpose is removed from the site and replaced with satisfactory equipment.

25.31. The successful Vendor shall ensure that all materials shall be of the best quality, all work is completed in a professional manner, and all aspects of the project are delivered in good working order, complete and perfect in every respect. All materials and equipment shall be new unless otherwise specified and all Masonry & Repointing Services shall be good quality free from faults and defects.

25.32. The successful Vendor shall, at no additional cost to the State, repair furnishings, equipment, facilities or other property of the State damaged by the Vendor, its officers, employees, agents, contractors, sub-contractors and invitees.

25.33. The Vendor shall keep the premises free from accumulation of waste materials or rubbish. At the completion of the project they shall remove all their waste materials and rubbish from and about the project as well as all their tools, construction equipment, machinery, any surplus materials and shall leave the premises in a clean and satisfactory condition at all times.

25.34. The successful Vendor shall supervise and direct the work, using their best skill and attention. The successful Vendor shall be solely responsible for all construction means, methods, techniques, sequences and procedures and for coordinating all portion of the work. All aspects of the project shall be subject to the inspection and approval of the State. The successful Vendor guarantees to repair, replace, re-execute or otherwise correct any defect in workmanship, materials, of the like that fails to conform to the requirements of the State, or that appear during the progress of the work or within one year of final acceptance by the State.

25.35. The Vendor shall perform all the work and furnish all the materials, tools, equipment and safety devices necessary to perform in the manner and within the time hereinafter specified. The Vendor shall complete the entire work to the satisfaction of the State and in accordance with the specifications herein mentioned, at the price herein agreed upon and fixed therefore. All the work furnished under this contract, shall be done and furnished strictly pursuant to, and in conformity with the specifications described herein, and the directions of the State representatives as given from time to time during the progress of the work, under the terms of the contract.

25.36. The Vendor shall take all responsibility for the work under the contract; for the protection of the work; and for preventing injuries to persons and damage to property and utilities on or about the work. They shall in no way be relieved of their responsibility by any right of the State to give permission or issue orders relating to any part of the work; or by any such permission given on orders issued or by failure of the State to give such permission or issue such orders. The Vendor shall bear all losses resulting to him or to the State on account of the amount or character of the work, or because of the nature of the area in or on which the work is done is differed from what was estimated or expected, or account of the weather, elements or other causes.

25.37. The successful Vendor agrees that any damage or injury to buildings, materials, and equipment or to other property by the Vendor during the performance of this service shall be repaired at their own expense.

25.38. The successful Vendor shall be responsible to the State for the acts and omissions of their employees, subcontractors and their agents and employees and other persons performing any of the work under a contract.

25.39. The successful Vendor shall acquaint themselves with the limits of the property or right-of-way of the State and shall not trespass on other property. The successful Vendor shall adequately protect the project, adjacent property and the public and shall be responsible for any damage or injury due to the successful Vendor act or neglect and shall save the State harmless in respect thereto.

25.40. All work shall be done in such a manner as not to interfere with the State’s operating functions. The successful Vendor and their employees shall familiarize themselves and comply with all rules and regulations applicable to each project.

25.41. The successful Vendor shall take photographs of the project site and construction throughout the progress of the Work. The pictures shall be provided to the State with the related invoice.

25.42. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

25.43. The Vendor or their personnel shall not represent themselves as employees or agents of the State.

25.44. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State.

25.45. All personnel shall observe all regulations or special restrictions in effect at the State Agency.

25.46. Vendors shall have a minimum of three years of experience completing Masonry & Repointing Services as described herein. Each Vendor shall provide as part of their bid submission a list of three references from other companies where they have successfully completed Masonry & Repointing Services. Each Vendor certifies that they are authorized to use the names of the references that they provide, and they agree that the State of New Hampshire may contact them to discuss the reference.

Reference #1

Company Name Address

Primary Contact Name Telephone Number

Email address

Description of Services

Reference #2

Reference #3

Site Locations:

25.1. The following locations are a representation of potential locations for Masonry & Repointing Services. The State of

New Hampshire reserves the right to add or delete locations within that geographical Region.

Central Facilities Locations Name/Facility Address Town

Annex 2 - HHS 115 Pleasant Street Concord Bancroft Building 113 Pleasant Street Concord Biomass Plant 31 Hazen Drive Concord Bridges House 21 Mountain Road Concord Brown Building - HHS 129 Pleasant Street Concord Department of Motor Vehicles 23 Hazen Drive Concord Discovery Center/McAuliffe 2, 11- 13 Institute Drive Concord Dolloff 117 Pleasant Street Concord DOT - Materials and Research 5 Hazen Drive Concord DOT – Mechanical Services 33 Smokey Bear Boulevard Concord DOT - Morton Building 7 Hazen Drive Concord Emergency Operations Center 110 Smokey Bear Boulevard Concord Fish & Game Building 11 Hazen Drive Concord Granite Place 1 Granite Place Concord Green Street Boiler 33 Green Street Concord Grounds 20 & 28 Ratification Way Concord Grounds Shop - HHS 45 S. Fruit Street Concord Hall Street 25 Hall Street Concord HHS Building/DoIT/ 29/27 Hazen Drive Concord Johnson Hall 107 Pleasant Street Concord Laundry Building - HHS 127 Pleasant Street Concord Legislative Office Building 33 North State Street Concord Liberty House - HHS 119 Pleasant Street Concord Londergan Hall 101 Pleasant Street Concord M&S Building 109 Pleasant Street Concord Main Building 105 Pleasant Street Concord Old Labor Building - Van McLeod 19 Pillsbury Street Concord Old Revenue Building 64 South Street Concord Paint Shop 65 S. Fruit Street Concord Records and Archives 71 South Fruit Street Concord Safety Building - James Hayes 33 Hazen Drive Concord Spaulding Hall 95 Pleasant Street Concord State House 107 North Main Street Concord State House Annex 25 Capitol Street Concord

State Library 20 Park Street Concord Storrs Street Garage 90 Storrs Street Concord Thayer - HHS 97 Pleasant Street Concord Transportation Garage 133 Pleasant Street Concord Upham Walker Building 18 Park Street Concord Walker Building 21 South Fruit Street Concord Warehouse 11-12 Hills Avenue Concord Warehouse - HHS 131 Pleasant Street Concord Workshop - HHS 123 Pleasant Street Concord Lakes Region Campus 1 Right Way Path Laconia

Court Facilities Locations Building Address Town

Carroll County Superior Court 96 Water Village Road Ossipee Concord Circuit Court 32 Clinton Street Concord Concord Probate Court 2 Charles Doe Drive Concord Conway Circuit Court 35 East Conway Road, Route 302 North Conway Coos Superior Court 55 School Street, Route 102 Lancaster Derry Circuit Court 10 Courthouse Lane Derry Dover Circuit Court 25 St. Thomas Street Dover Franklin Circuit Court 7 Hancock Terrace Franklin Hampton Circuit Court 3 Timber Swamp Road Hampton Hillsborough County Superior - North 300 Chestnut Street Manchester Hillsborough County Superior - South 30 Spring Street Nashua Jaffrey Circuit Court 84 Peterborough Street Jaffrey Laconia Circuit Court 26 Academy Street Laconia Lebanon Circuit Court 38 Centerra Parkway Lebanon Manchester Circuit Court 35 Amherst Street Manchester Merrimack County Superior Court 5 Court Street Concord Milford Circuit Court 4 Meadowbrook Drive Milford Merrimack Circuit Court 4 Baboosic Lake Road Merrimack Plymouth Circuit Court 26 Green Street Plymouth Portsmouth Circuit Court 111 Parrott Avenue Portsmouth Rochester Circuit Court 76 North Main Street Rochester Rockingham County Superior Court #10 Route 125 Brentwood Supreme Court 1 Charles Doe Drive Concord

26. ADDITIONAL REQUIREMENTS:

26.1. Unless otherwise stated in the Scope of Services, all services performed under this Contract(s) shall be performed between the hours of 7:00 A.M. and 5:00 P.M. for State business days, unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas.

No premium charges shall be paid for any off-hour work.

26.2. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State).

26.3. The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment, or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor.

26.4. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

26.5. The Vendor or their personnel shall not represent themselves as employees or agents of the State.

26.6. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State.

26.7. All personnel shall observe all regulations or special restrictions in effect at the State Agency.

26.8. The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited.

26.9. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work.

27. OBLIGATIONS AND LIABILITY OF THE VENDOR:

27.1. The successful Vendor shall perform all work and furnish all materials, tools, equipment, and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress.

27.2. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes.

27.3. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendor’s performance of the requested services shall be repaired at the Vendor’s own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition.

28. NON-EXCLUSIVE CONTRACT:

28.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this procurement or make an award by item, part or portion of an item, group of items, or total Proposal.

28.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission’s Green Marketing Guidelines and provide proper certification or detailed information on environmental benefits, durability, and recyclable properties as an attachment with their bid submission.

28.3. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health concerns. Contractors must notify the State if a product contains mercury and/or PFAS.

28.4. To promote fuel efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a SmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport partners can be found here: https://www.epa.gov/smartway/smartway-partner-list.

29. OFFER:

29.1. Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with the general and detailed specifications included herewith. Quotes in lieu of a completed offer sheet will not be accepted.

29.2. OFFER: Vendor hereby offers to perform the Masonry & Repointing Services for the State of New Hampshire as specified in the schedule of rates quoted below, in complete accordance with general and detailed specifications included herewith. These rates are inclusive of all expenses including all overhead, profit, superintendence, insurances, training, travel and taxes. The hourly rate shall start when the Vendor’s personnel arrive at the work sites and when the personnel leave the work site.

29.3. Vendors must provide hourly rates for each item listed in the tables below. Partial bids will not be considered.

Description Hourly Rate Monday through Friday 7:00 AM to

5:00 PM

Hourly Rate Saturday, Sundays, Holidays and Monday through Friday from 5:01 PM o 6:59 AM

Coos County

Lead Mason

Laborer

Grafton County

Lead Mason

Laborer

Carroll County

Lead Mason

Laborer

Belknap County

Lead Mason

Laborer

Strafford County

Lead Mason

Laborer

Cheshire County

Lead Mason

Laborer

Hillsborough County

Lead Mason

Laborer

Rockingham County

Lead Mason

Laborer

Merrimack County

Lead Mason

Laborer

30. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

30.1. The items in the Offer Section include the items most commonly purchased by State of New Hampshire agencies and shall be used for award purposes. During the term of contract, the State may purchase other items that relate to the product/categories represented herein from the successful Vendor’s Balance of Product Line. All items ordered shall include all shipping/charges as specified above in “Bid Prices”.

https://www.epa.gov/smartway/smartway-partner-list

31. VENDOR CONTACT INFORMATION:

31.1. Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid response.

Contact Person Local Telephone Number Toll Free Telephone Number

E-mail Address Company Website

Vendor Company Name Vendor Address Vendor Number (provided by State of NH) DUNS and/or SAM.GOV Number

APPENDIX A

SAMPLE FORM TO BE COMPLETED UPON AWARD

FORM NUMBER P-37 (version 2/23/2023)

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

1.1 State Agency Name

1.2 State Agency Address

1.3 Contractor Name

1.4 Contractor Address

1.5…