RFB# B-25-26-02.PDF

Chippewa Valley Technical College 620 W. Clairemont Avenue

Eau Claire, WI 54701

OFFICIAL REQUEST FOR BID # B-25-26-02

Fall Protection Equipment Safety Education

Applied Technology Center

2322 Alpine Rd, Eau Claire, WI 54703

Official RFB Dates & Times

DemandStar Bid Distribution 08/29/2025

Bid Submission Due 09/09/2025 9:00 a.m. CST

Public Bid Opening - Virtual 09/09/2025 9:30 a.m. CST

Table of Contents

INVITATION TO BID

TECHNICAL SPECIFICATIONS

REQUEST SCOPE

REQUIRED DELIVERY DATE

CVTC DELIVERY CONTACT PERSON

DELIVERY LOCATION

QUESTIONS AND INTERPRETATIONS

REQUEST SPECIFICATIONS

REQUEST FOR BID

SPECIAL TERMS AND CONDITIONS

ACCEPTANCE-REJECTION

ADDENDA

ANTITRUST ASSIGNMENT

APPLICABLE LAW AND COMPLIANCE

ASSIGNMENT

AWARD

CANCELLATION AND TERMINATION

Termination Without Cause Breach of Agreement Premises, if applicable

CONTRACT TERM

COOPERATIVE PURCHASING AGREEMENT

DELIVERY

DEVIATIONS

DISCLOSURE

ENTIRE AGREEMENT

EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION/AFFIRMATIVE ACTION

FORCE MAJEURE

FOREIGN CORPORATION

GENERAL INSURANCE REQUIREMENTS – CERTIFICATE OF INSURANCE REQUIRED

HOLD HARMLESS

ITEM RETURN POLICY

SAFETY DATA SHEETS

NONDISCRIMINATION

NOTIFICATION OF AWARD

PATENT INFRINGEMENT

PAYMENT TERMS AND INVOICING

PRICING AND DISCOUNT

PRINTING MATERIAL OWNERSHIP

PROMOTIONAL ADVERTISEMENTS AND NEWS RELEASES

PROPRIETARY INFORMATION

PUBLIC RECORDS ACCESS

PURCHASE ORDERS

QUALITY

QUANTITIES

RESPONSIBILITY AND RESPONSIVENESS

SAFETY REQUIREMENTS

SPECIFICATIONS

TAX AND EXEMPTIONS

UNFAIR SALES ACT

WARRANTY

WITHDRAWAL/MODIFICATION – BID SUBMISSION

BID RESPONSE SUBMISSION DOCUMENTS

BID RESPONSE SUBMISSION METHOD

BID RESPONSE DOCUMENTS

1 – Business Contact Information 2 – Conflict of Interest and Non-Collusion Affidavit 3 – Cost Proposal 4 – Cooperative Purchasing Agreement 5 – W-9 Form (vendor provided) 6 – Verification of Understanding & Submission Acknowledgement

BID RESPONSE SUBMISSION DUE DATE

UNABLE TO ATTEND THE PUBLIC VIRTUAL BID OPENING AND WANT THE OPENING RESULTS?

VIRTUAL PUBLIC BID OPENING

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Invitation to Bid

The Chippewa Valley Technical College is requesting bid submissions for “Fall Protection Equipment” that will be utilized in our Safety Education Center located in Eau Claire, WI.

Minority businesses, women’s business enterprises, and labor surplus area firms are encouraged to submit a bid response for this request.

Bid information must be obtained by logging into your existing DemandStar.com account or by registering for a free account at https://www.cvtc.edu/about-cvtc/quotes-bids-proposals. Vendors are required to upload their final submission documentation for this request, through the DemandStar portal. In addition, all bid documentation, including addendums, and award information will be broadcast through the

DemandStar.com portal.

All bid responses must be guaranteed for sixty (60) days following the date of the public bid opening. The district reserves the right to reject any bid for due cause or to waive minor irregularities in any bid. Late submissions will not be considered.

Bid Submission Due Date: 09/09/2025 9:00 a.m. CST.

Public Bid Opening - Virtual: 09/09/2025 9:30 a.m. CST

Thank you, Jody A. Schneider CVTC District Purchasing Coordinator

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Technical Specifications

Request for Bid B-25-26-02 Bid Title Fall Protection Equipment

REQUEST SCOPE

CVTC is requesting fall protection equipment identified in the pages that follow, to be used in our Safety

Education Center located at, 2322 Alpine Road, in Eau Claire, WI 54703.

In addition, we are requesting delivery and warranty coverage in this request. The vendor will be responsible for handling all warranty claims with the distributor(s) and/or manufacturer(s) of the equipment and products provided, if necessary.

Non-Conforming Terms & Conditions: A vendor’s response that includes contractual terms and conditions that do not conform to the contractual terms and conditions in this RFB document are subject to rejection as non-responsive. CVTC reserves the right to permit the bidder to withdraw nonconforming terms and conditions from its response.

Brand and/or Manufacturer Specifications: The specified manufacturer brands and/or part numbers within this request define the required quality and performance required. These specifications are not intended to limit competition. These specifications set the minimum standards needed by CVTC for design, construction, quality, functionality, and performance. This information is to be understood as “the requested brand or manufacturer specification or equivalent.”

Vendors offering alternates shall submit an itemized comparison to the request specifications documenting differences. Alternate/equivalent equipment must be identified by brand/manufacturer, part number, and such other information necessary to establish equivalency.

Unless indicated otherwise, vendors may offer more than one alternate. CVTC will be the sole judge of equivalency for this request.

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REQUIRED DELIVERY DATE

• Prior to 10/01/2025

CVTC DELIVERY CONTACT PERSON

Please contact Rich Stangl to schedule delivery at (715) 738-3842.

DELIVERY LOCATION

CVTC Applied Technology Center Attention: Rich Stangl 2322 Alpine Road Eau Claire, WI 54703

QUESTIONS AND INTERPRETATIONS

Please email ProposalSubmission@cvtc.edu for clarification on the information provided within this request or if you have questions related to the CVTC bidding process.

REQUEST SPECIFICATIONS

• Specifications are attached as an Excel spreadsheet.

mailto:ProposalSubmission@cvtc.edu

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Request for Bid Special Terms and Conditions

ACCEPTANCE-REJECTION

The Chippewa Valley Technical College reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the Chippewa Valley Technical College.

All RFB/RFP requests effective 03/01/2023 will be required to be sent through the DemandStar.com portal, unless directed otherwise by the purchasing coordinator and/or bid/proposal documentation provided.

Bid/proposal documentation will indicate the required submission method, along with the exact date and time the submission is due. Receipt must take place before the date and time that the bid/proposal is due.

Based on submission type, bids/proposals delivered to another location or received by someone other than the Purchasing Coordinator, will be rejected if past the bid/proposal due date and time. Receipt of a bid/proposal to CVTC by the USPS, FEDEX, or other delivery companies, does not constitute receipt of a bid/proposal.

ADDENDA

Changes affecting the specifications will be made by addenda. Changes may include, or result in, a postponement in the bid/proposal due date. Bidders are required to complete the bidder response sheet, acknowledging receipt of all parts of the bid, including all addenda, if identified.

ANTITRUST ASSIGNMENT

The contractor and the Chippewa Valley Technical College recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the Chippewa Valley Technical College (purchaser). Therefore, the contractor hereby assigns to the Chippewa Valley Technical College any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

APPLICABLE LAW AND COMPLIANCE

This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct.

ASSIGNMENT

No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the Chippewa Valley Technical College.

AWARD

The College will have sole discretion as to the methodology used in making the award. Where none is specified, the award will be made to the lowest responsible bidder in compliance with the specifications and requirements of this solicitation. The right is reserved to make a separate award of each item, group of items or all items, and to make an award in whole or in part, whichever is deemed in the best interest of the College.

CVTC reserves the right to select and award only certain portions of the vendors submissions, or to reject all proposals received and resubmit the RFB/RFP if it feels an adequate level of competition was not obtained;

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CANCELLATION AND TERMINATION

The Chippewa Valley Technical College reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

Termination Without Cause The College may terminate the Agreement for any reason, provided the following procedure is followed:

a) Written notice must be given by the College to the contractor prior to the effective date of termination.

The College may terminate by giving not less than one hundred eighty (180) day notice to the contractor.

b) Termination of this Agreement by the College, prior to the expiration date of this Agreement without cause, shall not obligate Chippewa Valley Technical College for any inventories or advance payments except reasonable quantities of crested or imprinted clothing or gift items in clean saleable condition, which shall be either purchased by a new contractor or by the College, at actual wholesale invoiced cost. The College shall not be responsible for the undepreciated amount of any investment or leasehold improvement provided as part of this Agreement.

c) All written notices regarding termination shall be sent via certified or registered mail.

Breach of Agreement

a) The College may cancel this Agreement for breach, as determined solely by the College. In the event that the Contractor fails to carry out, comply or perform under the terms of the Agreement, including, but not limited to, failure to consistently provide sufficient quantities of text materials, failure to provide text materials in a timely manner, failure to pay amounts when due, failure to provide sufficient insurance coverage or failure to operate in a reasonable manner for the best interests of the College and its students, the College may give the Contractor written notice of its failure to perform, and will provide the Contractor thirty (30) days to respond with a plan to correct the issue(s). If the Contractor fails to provide a suitable plan or correct the default within thirty (30) days, the College shall have the right to cancel and terminate the Agreement without additional notice.

b) In such case, at the College’s option, the Contractor may be required to continue operation until relieved by a subsequent operator chosen by the College, for a period of up to one-hundred twenty (120) days after receipt of such written notice. Contractor shall pay all expenses, reasonable attorney fees and costs incurred in good faith by the College in enforcing the terms of this Agreement.

c) Upon cancellation of the Agreement due to breach by the Contractor, the Contractor shall pay the College all guaranteed payments owed for the term of the Agreement, less the value of any guaranteed payments provided by a subsequent operator for the same period. Cancellation by breach shall not obligate the College for any inventories, cash advances, investments, or leasehold improvements made or in any other way.

d) In addition to the rights listed above, the College may, by giving written notice to the Contractor, call for the acceleration of the Agreement’s terms, and that the balance of any guaranteed payments are immediately due and payable within thirty (30) days of the notice.

Premises, if applicable

a) Upon termination of the Agreement or any renewals hereof, the Contractor shall vacate the premises and deliver premises to the College in the same condition the premises are in at the time the Contractor enters into such agreement, reasonable wear and tear excepted; provided, however, that the College, by written notice may require that any or all of the alterations, additions, and improvements to the premises not be removed by the Contractor, the same being a part of the premises.

Notwithstanding the foregoing sentence, the Contractor shall have the right upon termination or expiration of the Agreement to remove such furniture, furnishings, equipment, trade fixtures, and other personal property of the Contractor placed in or upon the premises provided the Contractor shall, at its sole expense, repair any damage to premises caused by such removal.

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CONTRACT TERM

This contract will be awarded to one or more vendors able to provide the product(s) required to meet CVTC’s current project needs.

COOPERATIVE PURCHASING AGREEMENT

Wisconsin statutes establish authority to allow Wisconsin municipalities to participate in cooperative purchasing when the Contractors agree to extend their terms to them. Participating in the service gives contractors opportunities for additional sales without additional bidding. Please be aware that your participation is voluntary. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical, and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.).

Interested municipalities will contact the Contractor directly to place orders and are responsible for receipt, acceptance, and inspection of goods or services directly from the Contractor and making payment directly to the Contractor. Chippewa Valley Technical College, in serving as the lead agency initiating this cooperative purchasing program on behalf of other Municipalities, is not party to any disputes arising from purchases made by other municipalities and is not liable for delivery or payment purchases made by other municipalities. A vendor’s election to extend prices to a cooperative purchasing agreement may be used as a factor in the award decision of this project.

DELIVERY

Deliveries shall be F.O.B. destination freight prepaid and included in proposal cost unless otherwise specified. Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs.

DEVIATIONS

Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

DISCLOSURE

If a CVTC employee, a member of the employees immediate family, or any organization in which an employee or a member of the employee’s immediate family owns or controls a ten percent (10%) interest or more, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by Chippewa Valley Technical College unless appropriate disclosure is made accordingly before signing the final bid/proposal submission document. Disclosure must be made to Jody Schneider, Purchasing Coordinator, Chippewa Valley Technical College, 620 W. Clairemont Avenue, Eau Claire, WI 54701, prior to the bid/proposal due date and time. Contact must be made by telephone to (715) 833-6238 and/or email ProposalSubmission@cvtc.edu.

ENTIRE AGREEMENT

These terms and conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements

7 | P a g e shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.

EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION/AFFIRMATIVE ACTION

The contractor shall be an equal employment opportunity employer. Chippewa Valley Technical College is committed to equal employment opportunity as required in Chapter 38 of the Wisconsin Fair Employment Law (SE 111.31-111.395, Wis. Stats.), is for all persons regardless of age, race, creed, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest or conviction record, service in the armed forces, genetic testing and the use or non-use of lawful products off the employer's premises during non-working hours.

The contractor is obligated not to discriminate against any employee or applicant for employment because of race, color, religion. Sex, national origin, age or physical or mental handicap in regard to any position for which qualified. Further, you are advised that as a contractor, subcontractor, or vendor, you may be subject to Executive Order 11246, as amended, and section 503 of the Rehabilitation Act, as amended. If covered, acceptance of this contract or purchase order shall constitute agreement that you will not discriminate against any employee or applicant for national origin, age, or physical or mental handicap in regard to any position for which qualified; and that you will comply with other specific requirements of these laws. In the event of noncompliance with the nondiscrimination clause, this purchase order or contract may be canceled, terminated, or suspended in whole or in part and you may be declared ineligible for future awards or purchase orders.

FORCE MAJEURE

Neither party shall be in default by reason of any failure in performance of this agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

FOREIGN CORPORATION

A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin department of financial institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, PO Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.

GENERAL INSURANCE REQUIREMENTS – CERTIFICATE OF INSURANCE REQUIRED

The successful vendor(s) will be required to provide a certificate of insurance to the district prior to the issuance of the purchase order and commencement of the contract. The contractor performing services for the Chippewa Valley Technical College shall:

Maintain worker's compensation insurance as required by Wisconsin statutes, for all employees engaged in the work.

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Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations, ($3,000,000) aggregate. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

CVTC reserves the right to require higher or lower limits were warranted.

Additional Insured Requirement

Name Chippewa Valley Technical College as an additional insured.

Coverage Amounts Required

Commercial General Liability Coverage

• $1,000,000 per occurrence

• $3,000,000 aggregate

Comprehensive Automobile Coverage

• $1,000,000 combined single limit.

Worker’s Compensation and Employers Liability Must carry coverage for Statutory Worker’s Compensation & Employer Liability limit of:

• $100,000 Each Accident

• $500,000 Disease Policy Limit

• $100,000 Disease - Each Employee

• Must include coverage for occupational disease, sickness, and death

• Must include Broad Form All States Endorsement/other states endorsement

Additional Requirements

Must include Premises and Operations Liability Must include Explosion, Collapse and Underground Coverage Must include Broad Form Blanket Contractual Must include Personal Injury (Group A, B, C) and delete Employment exclusion.

Must include Product and Completed Operations Coverage Must include Broad Form Property Damage including Completed Operations Must include Independent Contractors Coverage (Owners & Contractors protective)

Note: Chippewa Valley Technical College requires 30-day written notice of cancellation, non-renewal, or material change in the insurance coverage.

HOLD HARMLESS

The contractor will indemnify and save harmless the Chippewa Valley Technical College and all of its employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

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ITEM RETURN POLICY

Bidder will be required to accept return of products ordered in error for up to twenty-one (21) calendar days from date of receipt, with the College paying only the return shipping costs. Indicate in detail on the bidder response sheet, your return policy.

SAFETY DATA SHEETS

If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a safety data sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

NONDISCRIMINATION

Chippewa Valley Technical College is in full compliance with state and federal equal opportunity and affirmative action laws and regulations including Title VII of the 1964 Civil Rights Act, Age Discrimination in Employment Act, Title VI of the 1964 Civil Rights Act, Equal Pay Act, Title IX of the 1972 Education Amendments, and Section 504 of the 1973 Rehabilitation Act, Wisconsin Fair Employment Law, Wisconsin Civil Service Law and Executive Orders, the Carl Perkins Career and Technical Education Act, Adult Basic Education Act, Job Training Partnership Act, the Office of Civil Rights Guidelines for the Elimination of Discrimination in Technical Education, the Americans with Disabilities Act, and/or other applicable state or federal legislation. It is the policy of CVTC not to discriminate on the basis of race, color, creed, national origin, religion, sex, age, disability, arrest record, conviction record, political affiliation, marital status, sexual orientation, and membership in the National Guard, state defense force or any other reserve component of the military forces of the United States, or this state.

In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the Chippewa valley technical College's nondiscrimination law.

Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.

Pursuant to 2019 Wisconsin executive order 1, contractor agrees it will hire only on the basis of merit and will not discriminate against any persons performing a contract, subcontract or grant because of military or veteran status, gender identity or expression, marital or familial status, genetic information, or political affiliation.

NOTIFICATION OF AWARD

An award for this project will not be made until it is determined which vendor meets the requested specifications. Vendors will be notified of the award through DemandStar.com by receipt of an award letter and/or contract purchase order, if applicable. The successful bidder must not commence any billable work prior to receipt of a contract purchase order. Work done prior to these circumstances shall be at the bidder's risk.

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PATENT INFRINGEMENT

The contractor selling to the Chippewa Valley Technical College the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any united states patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the Chippewa Valley Technical College (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

PAYMENT TERMS AND INVOICING

The Chippewa Valley Technical College will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered and/or performed and accepted as complete and in compliance with CVTC’s request.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing.

A good faith dispute creates an exception to prompt payment.

Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute before payment is due.

PRICING AND DISCOUNT

The Chippewa Valley Technical College qualifies for educational institution discounts and other governmental discounts. Unit prices shall reflect these discounts.

All bidders are required to identify the proposed manufacturer and model, and to indicate the proposed delivery time on the attached bid/proposal form. Failure to do so may cause the bid to be considered not responsive. If desired, the bidder may include product literature and specifications. The price quoted will remain firm throughout each contract period Any price increase proposed shall be submitted sixty (60) calendar days prior to subsequent contract periods and shall be limited to fully documented cost increases to the bidder which are demonstrated to be industry wide.

The price quoted in any bid shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the furnishing and delivery of equipment or services pursuant to the specifications attached thereof. Any items omitted from the specifications, which are clearly necessary for the completion of the project, shall be considered a portion of the specifications although not directly specified or called for in these specifications.

Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal. Cs., doz., ea.

Et) As stated on the bid/proposal or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price. If an apparent mistake exits in the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

In determination of award, discounts for early payment will only be considered when all other conditions are equal. Early payment is defined as payment within fifteen (15) days providing the discount terms are deemed favorable. All payment terms must allow the option of net 30.

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PRINTING MATERIAL OWNERSHIP

All artwork, camera-ready copy, negative, dies, photos and similar materials used to produce a printing job shall become the property of the College. Any furnished materials shall remain the property of the College. Failure to comply with this requirement will disqualify your bid.

PROMOTIONAL ADVERTISEMENTS AND NEWS RELEASES

Reference to or use of the Chippewa Valley Technical College students or employees, for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the Chippewa valley technical College. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the CVTC purchasing coordinator.

PROPRIETARY INFORMATION

Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable Chippewa Valley Technical College procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the Chippewa valley technical College.

Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information, and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a designation of confidential and proprietary information form. Bidders/proposers may request the form from the purchasing coordinator if it is not part of the request for bid/request for proposal package. Bid/proposal prices cannot be held confidential.

PUBLIC RECORDS ACCESS

It is the intention of Chippewa Valley Technical College to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. Request for Bid openings are public, either in person at CVTC or virtual through Microsoft Teams. Request for Proposals are not conducted as a public opening, unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. Pursuant to §19.36 (3), Wis. Stats., all records of the contractor that are produced or collected under this contract are subject to disclosure pursuant to a public records request. Upon receipt of notice from the Chippewa Valley Technical College of a public records request for records produced or collected under this contract, the contractor shall provide the requested records to the contracting agency. The contractor, following final payment, shall retain all records produced or collected under this contract for three (3) years.

PURCHASE ORDERS

Purchase orders shall be placed directly with the contractor from the CVTC Purchasing Coordinator, unless indicated otherwise. No other purchase orders are authorized.

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QUALITY

Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the Chippewa Valley Technical College.

QUANTITIES

The quantities shown on this request are based on estimated needs. CVTC reserves the right to increase or decrease quantities to meet actual needs at any time.

RESPONSIBILITY AND RESPONSIVENESS

Award will be made to the responsible and responsive bidder whose bid is most advantageous to the College with price and other factors considered. For the purposes of this project, responsiveness is defined as the bidder’s conformance to the requirements of the solicitation. Being not responsive includes the failure to furnish information requested.

Responsibility is defined as the bidder’s potential ability to perform successfully under the terms of the proposed contract. Briefly, a responsible bidder has adequate financial resources or the ability to obtain said resources; can comply with required delivery taking into account other business commitments; has a satisfactory performance record; has a satisfactory record of integrity and business ethics; and has the necessary organization, experience, and technical skills.

The College reserves the right to refuse to accept any bid from any person, firm or corporation that is in arrears or is in default to the College or has failed to perform faithfully any previous contract with the College. If requested, the bidder must present within five (5) working days evidence satisfactory to the College of performance ability and possession of necessary facilities, financial resources, adequate insurance, and any other resources required to determine the bidder’s ability to comply with the terms of this solicitation document.

SAFETY REQUIREMENTS

All materials, equipment, and supplies provided to the Chippewa Valley Technical College must comply fully with all safety requirements as set forth by the Wisconsin administrative code and all applicable OSHA standards.

SPECIFICATIONS

The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desire. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The Chippewa Valley Technical College shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

TAX AND EXEMPTIONS

The College is exempt from the payment of federal excise tax and state sales tax. Any other sales tax, use tax, imposts, revenues, excise, or other taxes which are now, or which may hereafter be imposed by congress, the State of Wisconsin, or any other political subdivision thereof and applicable to the sale of material delivered as a result of the bidder’s bid and which, by terms of the tax law, may be passed directly to the College, will be paid by the College.

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The Chippewa Valley Technical College is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel.

However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The Chippewa Valley Technical College may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials.

UNFAIR SALES ACT

Prices quoted to the Chippewa Valley Technical College are not governed by the unfair sales act.

WARRANTY

Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt/service completion. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.

WITHDRAWAL/MODIFICATION – BID SUBMISSION

Any bidder may withdraw, resubmit, or modify a bid submission at any time prior to the bid/proposal due date and time of opening. If the bidder requests to withdraw their submission prior to the bid opening, the purchasing coordinator will simply consider that the submission was not received, and such bid(s) will not be reflected in the final abstract record.

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Bid Response Submission Documents

BID RESPONSE SUBMISSION METHOD

All bid submission documentation must be uploaded and sent through DemandStar.com. *No Exceptions.

BID RESPONSE DOCUMENTS

1 – Business Contact Information 2 – Conflict of Interest and Non-Collusion Affidavit 3 – Cost Proposal 4 – Cooperative Purchasing Agreement 5 – W-9 Form (vendor provided) 6 – Verification of Understanding & Submission Acknowledgement

BID RESPONSE SUBMISSION DUE DATE

o DemandStar.com portal o Deadline to submit response: 09/09/2025 at 9:00 a.m. CST.

Note: Your submission will be electronically date and time stamped once submitted through the

DemandStar portal. The date and time indicated by DemandStar will be used for the official CVTC procurement record.

UNABLE TO ATTEND THE PUBLIC VIRTUAL BID OPENING AND WANT THE OPENING RESULTS?

• If you have submitted a bid response, but are unable to attend the virtual bid opening, please email

ProposalSubmission@cvtc.edu asking that a copy of the bid opening tabulation be emailed to you after the opening.

Note: It is not required that you attend the virtual public bid opening.

mailto:ProposalSubmission@cvtc.edu

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Virtual Public Bid Opening

Date: 09/09/2025

Time: 9:30 a.m. CST

Program: Microsoft Teams

To join the meeting, please follow the instructions below:

A. Ctrl + Click the link below “Click here to join the meeting”.

B. A webpage will open, where you will see two choices:

a. Download the Windows app or join on the web.

i. If you join on the web, you can use either Microsoft Edge or Google Chrome. Your browser may ask if it is o.k. for Team to use your mic and camera. You must allow it, so you can be seen in the meeting.

b. Enter your name. Choose your audio and video settings, if applicable.

c. When you are ready, Click the Join now button.

d. This will bring you into the lobby and will notify the CVTC staff that are you there. When the bid opening starts, you will be admitted into the meeting. You will be required to provide your name for the official record.

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 233 506 227 051 7

Passcode: zh6tZ9DJ

Dial in by phone

+1 715-598-3905,,391946740# United States, Eau Claire

Find a local number

Phone conference ID: 391 946 740#

For organizers: Meeting options | Reset dial-in PIN https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTc2Nzc0YzktMGQ0My00Nzc1LWJiNjUtMTAzZTI3Y2ZjYWZh%40thread.v2/0?context=%7b%22Tid%22%3a%22b8fa68af-d226-4e2c-92a1-9a7e1419a67c%22%2c%22Oid%22%3a%228777e643-87ae-4cb4-8a1a-176d0cd89be2%22%7d tel:+17155983905,,391946740 https://dialin.teams.microsoft.com/df385f3b-d73a-4abf-be36-b8dc9fa526fe?id=391946740 https://teams.microsoft.com/meetingOptions/?organizerId=8777e643-87ae-4cb4-8a1a-176d0cd89be2&tenantId=b8fa68af-d226-4e2c-92a1-9a7e1419a67c&threadId=19_meeting_YTc2Nzc0YzktMGQ0My00Nzc1LWJiNjUtMTAzZTI3Y2ZjYWZh@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing