RFB_7963_87_AND_89_ OCTANE_GASOLINE_7_7_26.pdf

TOWN OF GREENWICH NO.: 7963

PURCHASING DEPARTMENT

101 Field Point Road ISSUE DATE: 07/07/2026

Greenwich, CT 06830

203 622-7881 DEADLINE DATE: 07/15/2026

DEADLINE TIME: 11:00 AM

X REQUEST FOR BID

REQUEST FOR PROPOSAL

PREBID CONFERENCE:

TIME AND DATE:

LOCATION:

RFB/RFP TITLE: 87 & 89 OCTANE GASOLINE

LOCATION: GREENWICH, CT

______ PREQUALIFICATION

X STANDARDS/SPECIFICATIONS

______ INSURANCE REQUIRED

PLEASE NOTE:

1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.

NO bids/proposals will be accepted after the date and time specified above. Whether the bid/ proposal is sent by mail or commercial express service, the bidder/proposer shall be responsible for actual delivery of the bid/proposal to the PURCHASING DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be considered. PLEASE CLEARLY INDICATE BID/PROPOSAL

NUMBER ON LOWER LEFT-HAND CORNER OF ENVELOPE.

2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.

3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING

INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.

4. Bid/Proposal number must appear on all bids and related correspondence.

5. The Town of Greenwich is exempt from Federal and State Taxes.

6. The Town will consider an alternate bid only if bidders have been permitted to provide an alternate bid.

An alternate bid must be clearly identified as such in order to be considered by the Town.

7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.

8. Terms and Conditions indicated on reverse.

Daniel Centofanti, Procurement Specialist

An Affirmative Action/Equal Opportunity Employer, M/F/H

TERMS AND CONDITIONS

Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the items called for in the proposal.

The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.

References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and described in the proposal.

Respondents shall provide one proposal and bidders one bid price for each specified required line item with no more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich is exempt.

The successful bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.

No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town of Greenwich.

Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be initialed by the bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being rejected.

Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease the quantities by 10%.

Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.

The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.

It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of the contract.

All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.

In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the account of the vendor.

All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different. Therefore, bidder agrees that prices will remain firm for acceptance for that period.

Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the Town of Greenwich.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this specification and under rules, regulations and orders promulgated by the State.

"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented, with good faith efforts, for minority group members.

"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian, and Alaskan Natives.

The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such contract, without further acknowledgment by the parties.

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TOWN OF GREENWICH, CT

REQUEST FOR BID #7963 DEADLINE: 07/15/2026 AT 11:00 AM

87 & 89 OCTANE GASOLINE

BACKGROUND

The Town of Greenwich Purchasing Department is soliciting bids for the supply and delivery of

87 & 89 Octane Gasoline.

The Vendor shall supply and deliver to the Town, on an as-needed basis, 87 & 89 Octane Gasoline that meets the most recent issue of Specifications of A.S.T.M., Local, State, and Federal requirements.

TERM OF COMMODITY AWARD

If this RFB leads to an Award, the awarded Vendor shall supply fuel to the Town beginning

July 16, 2026. Please note, the Town shall be permitted to continue to utilize the current Vendor after this date in order to consume any unused fuel from the current Award.

The Commodity Award shall have an initial term of one year from July 16, 2026, through July 15, 2027. Per mutual agreement, the Town and Vendor have the option to extend the Commodity

Award for four (4) additional annual years. The option period(s) will provide the Town with additional time to consume unused projected quantities of fuel. If there is no surplus fuel, the option period(s) may be used to provide the awarded Vendor with the opportunity to refresh fixed pricing and provide fuel to the Town for the annual option year.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town’s website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline. It is the responsibility of the Bidder to check the Town’s website for addenda, the

Town will not provide notification. If in the Town’s opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change

Specifications, Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for questions and submissions.

EXCEPTIONS

Bidders are not permitted to qualify their bid prices with any terms, conditions, or specifications that differ from the Town’s terms, conditions, or specifications.

If a Bidder desires the use of different or additional terms, conditions, or specifications from those specified in this RFB, the Bidder shall present them to the Town, in writing, in the form of questions prior to the deadline for questions. Bidders with exceptions, who do not seek the Town’s clarification on terms, conditions, or specifications prior to the deadline for questions, and instead qualify their bid prices, will be disqualified.

http://www.greenwichct.gov/bids

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BIDDERS REPLY

Bidders shall respond to this RFB by completing all of the Reply Sheets and submitting them (with the bid) to the Purchasing Department before the RFB deadline. Bidders are responsible for the actual delivery of the Reply Sheets to the Purchasing Department before the RFB deadline. Bids received after the deadline cannot be accepted.

Bidders are not permitted to submit their bids via fax or email. However, if the Town elects to not issue an Award based on the original bids received, the Town reserves the right to seek

Refreshed Pricing from the Bidders who submitted bids, for a period of ninety (90) days after the original RFB deadline. The Refreshed Pricing must be submitted by the Bidders prior to the deadline(s) established by Town and Refreshed Pricing may be submitted via fax or email. The

Town reserves the right to seek Refreshed Pricing multiple times and reserves the right to issue this Commodity Award based on the Refreshed Pricing.

MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE

A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter must be the same person who signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.

The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone number provided on the Reply Sheets.

After the Town is satisfied that a request to withdraw a bid before the established deadline is valid, the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding process, or may modify the bid and resubmit before the deadline.

MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE

If a bid security is required and a Bidder does not honor their bid for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town.

After the deadline, the submitted bids become the property of the Town and are valid offers to be honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.

Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be disqualified.

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the

Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the

Contractor believes are exempt from disclosure under FOIA must be specifically identified as

Page | 5 such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

PAYMENTS

The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of documentation, and acceptance of the products.

PACKAGING

Each bid must be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFB # on the outside of the package. The Town will not be responsible for premature opening of bids that are not properly labeled.

BID COSTS

The Bidder shall be responsible for all costs incurred in the development and submission of their bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The

Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of any bid.

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DELIVERY OF BIDS

Bidders shall submit one (1) original of the complete bid.

Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:

11:00 AM on Wednesday, July 15, 2026

The Purchasing Department will be accepting hand-delivered bids. Bids received after that date and time will not be accepted and will be returned unopened to the Bidder. The Reply Sheets must be completed and returned with the bid in a sealed envelope. Please clearly indicate RFB #7963 on the lower left-hand corner of the envelope.

TAXES

The Town will provide the awarded Vendor with valid tax exemption certificates i f requested.

For gasoline, the Town is responsible for the State’s Petroleum Products Gross Earnings Tax, i.e., Gross Receipts Tax. The Town is not responsible for any Federal taxes.

The Bidder’s fixed prices shall include the mandatory State’s gross receipt tax, but shall not include the Federal excise tax.

ISSUING AUTHORITY

Mr. Daniel Centofanti, Procurement Specialist, has been designated to be responsible for the conduct of this procurement. Any inquiries or requests regarding this procurement must be submitted in writing to Mr. Centofanti at the address below by 11:00 AM on Thursday, July 9, 2026:

Town of Greenwich

Purchasing Department

101 Field Point Road

Greenwich, CT 06830

Email: Daniel.Centofanti@GreenwichCT.gov

FORCE MAJEURE

Force majeure except as specifically provided to the contrary in the bid document or herein, inability or failure of the Vendor to deliver or of Town to receive the fuel or of either party to perform will not be the basis of claims for damages sustained by either party or for breach when due to causes or contingencies reasonably beyond the control of either party hereto, including but not limited to Acts of God or governmental authority. The party suffering the event of force majeure shall give notice of such event of force majeure in reasonably full particulars to the other party, as soon as reasonably possible. Any such event of force majeure shall, so far as possible, be remedied with all reasonable dispatch.

mailto:Daniel.Centofanti@GreenwichCT.gov

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WARRANTEES

The Town warrantees the delivery site based on an environmental and safety assessment.

The Town acknowledges and accepts that the Vendor does not provide warranties for fuel stored by the Town in their fuel storage container or the containers' condition (internally or externally), container leakage and soil contamination, miscalculation of fuel ordering, fuel spillage except those attributed to driver negligence, facility safety and health.

SPECIFICATIONS

The Vendor shall supply and deliver 87 & 89 Octane Gasoline that meets the most recent issue of specifications of A.S.T.M., Local, State, and Federal requirements.

The Vendor shall fulfill the Town of Greenwich requirements for the purchase and delivery of gasoline 87 & 89 octane for use in Town vehicles and equipment. The Vendor will deliver gasoline on an as-needed basis to all of the Town’s tanks. The Town reserves the right to modify, add and/or delete tanks during the term(s) of the Award.

BIDDER’S MINIMUM QUALIFICATIONS

The Bidder shall meet all of the terms and conditions specified in this RFB, and shall meet the requirements listed below. Prior to the award the low Bidder may be required to furnish the Town with documentation confirming compliance to all or some of the following requirements:

• Capability and capacity to provide the required quantities of fuel with respect to the

Bidder’s location of the plants or storage points

• Bidder’s relevant experience with emphasis on current or previous customer accounts for like product(s)

• Bidder’s ability to service the Town for both routine and emergency delivery needs

• Bidder’s ability to comply with product specifications including but not limited to ASTM

D6751 specifications, pour point requirements, etc.

• Favorable Federal Highway Administration Safety Status review for vehicles weighing over 18,000 lbs. GVW as determined by the CT Department of Motor Vehicles

• Possess all required Federal and State permits and licenses to operate and deliver the fuel(s)

• Provide proper identification of Fleet and or Transport vehicle to be utilized for this service

• The Bidder shall own and operate a sufficient number of delivery trucks to provide reliable delivery service

TESTING OF PRODUCT

The Town acknowledges and accepts that if the Town requests that a fuel sample be taken the following will apply: the sample must be taken off of the delivery truck only and the Town will pay the testing fee. Should the test results fail to meet the industry standards for the product sampled then the Vendor will pay the industry standard analysis testing fee.

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In addition, the Town may test samples of delivered fuel to check conformity with the

Specifications.

If, in the opinion of the Town, delivery of fuel deviates from the Specifications, is the wrong type of fuel, or is otherwise defective in quality to such a degree that proper use and combustion efficiency are interfered with, the shipment may be rejected. It is the Vendor's responsibility to immediately remove the entire contents of the vessel or vessels, within two (2) hours’ notice by the Town, and to replace the product. This shall be done at the Vendor's expense without interruption of municipal operations.

If the Vendor fails to respond and remove the contents of the tank in the above-stipulated time, the

Town will have the right to have the fuel removed and replaced with the correct type from another source. In such a case, the Vendor will forfeit the right to sample and test the product as described below. All expenses incurred by the Town in removing, decontaminating, repairing the storage vessel and/or equipment will automatically become the full responsibility of the Vendor. The

Vendor will also be responsible for any product costs that exceed the normal cost of the product purchased under the terms of the Award.

In case the Town questions the quality or type of any shipment, the Vendor has the right to sample, in the presence of the Town’s representative, the concerned delivery within two (2) hours of notification by the Town and to test it. If the findings of the Vendor’s laboratory do not agree with those of the Town, a portion of the sample in question shall be submitted to a third laboratory, agreeable to both parties, and the test findings of this laboratory will be accepted as representing the true quality of such shipment, and the cost of such independent test, as well as the removal and replacement of the product, shall be paid by the party adjudged to be incorrect in the initial testing.

MIXING of an incorrect fuel supply with other grades of fuel or solvent in an attempt to create a satisfactory supply will NOT be permitted.

NOTE: Gasoline supplies must meet current standards for pollution control as set forth in Federal, State, or local statutes. In any case, where the above Specifications may be in variance, the current statute shall rule.

DELIVERIES

The Town will provide adequate facilities for the unloading and delivery equipment.

The Town acknowledges and accepts that a delivery by the Vendor into any equipment or container furnished by the Town shall constitute delivery to the Town.

The Town acknowledges and accepts that deliveries in bulk shall be m a d e in accordance with standard shipping point practices (i.e., vehicles are loaded by either certified meters or certified scales).

The Town acknowledges and accepts that automatic deliveries are provided on a "Best Efforts" basis (i.e., that the Vendor is not responsible for forces outside the control of the Vendor as it pertains to customer fuel usage).

If requested by the awarded Vendor, the Town will provide the past 12 month's delivery history for each tank identified as automatic delivery.

Generator storage tanks are not on automatic fill and the Town shall contact the Vendor to request fuel deliveries for them.

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DELIVERY PROCEDURES FOR TOWN GOVERNMENT LOCATIONS

The Bidder shall familiarize themselves with all delivery sites prior to submitting a bid. The

Vendor shall deliver, as needed throughout the term of the Award, quantities of fuel sufficient to maintain product within the tanks. Such deliveries shall be made Monday through Friday, except holidays. Awarded Vendor is required to make additional and emergency deliveries, as required, as promptly as possible at no additional charge. Tanks shall not be allowed to drop below 1/4 full.

The Vendor shall assign two (2) drivers to each route so that each driver may cover for the other and be familiar with each building's fill location.

The awarded Vendor’s delivery trucks shall be equipped with meters to accurately measure the quantity. The meters must be sealed in accordance with regulations established and enforced by the Department of Consumer Protection, Division of Weights and Measures in the state in which the company is doing business. The Town reserves the right to cancel and/or refuse deliveries from any vehicle with a broken or malfunctioning meter.

All meters shall be equipped with a ticket printer that will provide an accurate accounting of the amount of fuel delivered on a PRINTED RECEIPT at the time of delivery. PRINTED RECEIPTS must contain the following information:

• Town of Greenwich Tank Location and Number

• Town of Greenwich assigned Purchase Order Number

• Type of Product

• Vendor name and address

• Delivery Date

• Truck motor vehicle registration number

• Before and after stick reading

• Before and after meter reading

• Signature of Vendor’s representative making the delivery

• Signature of Town’s representative receiving the delivery

Delivery tickets shall be locked in the printer from the start of the delivery until the delivery is completed and recorded.

Should the Vendor fail to make deliveries as required, the Town reserves the right to secure sufficient product of equal or better grade and from any available source, to guarantee continued operation, and to back charge the Vendor for any difference in cost from the Award price including costs directly attributable to the interruption of supply. Repeated failure to deliver on time and/or after notifications will be cause to consider the Vendor in default of Award. In such case the

Town, at its discretion, may cancel the Award and secure the product for the remaining Award period from any available source best suited to the interests of the Town and to back charge the

Vendor for any difference in price.

The Vendor shall not be obligated if the Vendor is unable to furnish products because of strikes, fires, war conditions in this country, or other causes beyond the Vendor's control (weather conditions not included). In such cases, the Town shall be notified by telephone immediately followed by written notice within three (3) days.

1) All fuel deliveries shall be made on weekdays between the hours of 7:30 AM and 3:00 PM

Page | 10 for the Fleet Department location and 8:00 AM to 4:00 PM for all other Town locations

2) The driver shall see the Town employee at the time of delivery

3) The Town employee and the driver shall ‘stick’ the tank before and after delivery to confirm the quantity delivered

4) Delivery trucks shall not ride up on curbs, sidewalks or lawns

5) Delivery tickets shall be provided to the location where fuel has been delivered. For the four (4) automated fueling sites, invoices shall be sent to the Fleet Department at 100 Indian

Field Road. Invoicing addresses for other Town locations shall be confirmed at time of Award.

SPILLAGE

The awarded Vendor is responsible for insuring that the product delivered is constantly monitored at the point of transfer. Drivers shall exercise care to avoid spilling product or creating other damage when making a delivery. The awarded Vendor will be responsible for any and all site and environmental damages that are incurred due to the spillage of the product. Any required cleaning or repairs made necessary by such spillage, shall be performed by the Vendor at the Vendor’s expense. The Vendor shall be responsible for all costs of environmental cleanup and payment of any or all fines resulting from the spillage at the time of delivery.

PROJECTED CONSUMPTION

Best Estimate

In this RFB the Town has presented its best estimate of the approximate number of gallons that will be used during the term of the Award. The Town intends to utilize the estimated fuel quantity specified in this RFB during the term of the Award. It is not the Town’s intention to utilize the purchased product quantity beyond the initial term, though the Town reserves the right to do so if necessary.

The table on page 12 summarizes the Town’s estimated annual fuel consumption. The Town may purchase more or less fuel than the estimated amount.

The Town reserves the right to add or delete tank locations within Greenwich and the Vendor shall service them during the term(s) of the Commodity Award for this product.

Surplus of Fuel

The Commodity Award for this product will provide the Town with an option period(s) of any length up to one (1) year. This option period will provide the Town with additional time to consume unused projected quantities of fuel (i.e., surplus fuel). The same price structure used during the initial term will be used during the option period. Therefore, if Fixed Pricing was utilized, the same Fixed Prices as the initial term will be charged and paid during the option period. If Variable Pricing was used, the same Variable Rate calculation as the original term will be used. Bidders must calculate this stipulation into their bid pricing.

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Shortage of Fuel

The Town shall be permitted a consumption swing of 5% and therefore shall not be penalized in any way or charged additional fees if the Town’s actual consumption is up to 5% more than the estimated consumption specified in this RFB.

In addition, if the Town consumes all of the contracted estimated quantity of fuel, plus the 5% swing quantity, and still requires additional fuel during the Award term (i.e., shortage of fuel), the Town will provide the Vendor with a new estimated quantity of needed fuel, and the Vendor will provide the Town with refreshed Fixed Pricing and refreshed Variable Pricing. The refreshed pricing shall not exceed the then-current OPIS New Haven Harbor Market Average plus the original bid's delivery differential fee. Bidders must calculate this stipulation into their bid pricing.

The Vendor shall monitor cumulative delivery volumes and must notify the Town Fleet

Department in writing via email immediately when 90% of the contracted fuel amount

(including the 5% swing) has been utilized, and again immediately upon 100% utilization.

Failure to provide this timely written notice shall cap any subsequent deliveries at the original contract price until such notice is formally provided and refreshed pricing is mutually executed.

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87 & 89 OCTANE GASOLINE

TANK LOCATIONS, SIZES, & APPROXIMATE CONSUMPTION (GALLONS)

Gas Tank Location Tank Size Octane Approx. Annual

Consumption Contact

Highway Garage, Indian Field Road 4000 87

193,500

Jay Domeseck, Fleet

Holly Hill Transfer Station, Holly Road 2000 87 Jay Domeseck, Fleet

Ground’s Dept., North Street 2000 87 Jay Domeseck, Fleet

Greenwich Point, Todds Driftway 300 87 Jay Domeseck, Fleet

Marine Police Facility, S. Arch Street 550 89 3,500 M. Zuccerella, Police

Griffith Golf Course, King Street 300 87 3,000

S. Pyo, Griff Golf Course

Griffith Golf Course, Cliffdale Road 300 87 S. Pyo, Griff Golf Course

TOTAL APPROXIMATE ANNUAL CONSUMPTION: 200,000 Gallons

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PRICING

The Bidder shall provide both Current Variable Pricing and Fixed Pricing. Fixed Price bids shall remain valid for at least one (1) hour after the deadline. The Town acknowledges the price volatility and the time-sensitivity of commodity exchanges and plans to make a determination on a possible Fixed Price Award within one (1) hour after the bid opening.

Fixed Pricing: The Bidder shall provide Firm Fixed pricing for twelve (12) months term. As an option, the Town may elect to fix pricing at any point during the Award term.

Variable Pricing: The Oil Price Daily (OPD) Average, published by the Oil Price Information

Service (OPIS) will be the reference document for the Variable Pricing. The Town acknowledges that the prices posted in the OPD change daily and it is the responsibility of the

Town to verify the OPD posted price.

The Town acknowledges that the Oil Price Daily (OPD) is copyrighted material, and therefore the Vendor is not allowed to forward or provide copies of the OPD.

New Haven Harbor Market Average is expressed in terms of cents per gallon for Gasoline 87

Octane.

The posted New Haven Harbor Market prices are exclusive of taxes. The formula for Gasoline 87

Octane is as follows, (discounts will be applied prior to figuring any tax):

(NHHL + NHHH/2 + Delivery Charge) x Quantity = Net Price

87 & 89 OCTANE GASOLINE

REPLY SHEET (Page 1 of 5)

BIDDER’S CONFIRMATION OF NO EXCEPTIONS

Bidders shall not qualify their bid prices with any Terms, Conditions, or Specifications that differ from the Town’s Terms, Conditions, or Specifications.

If a Bidder desires the use of additional or different terms, conditions, or specifications from those specified in this RFB, the Bidder shall present those different or additional terms, conditions, or specifications to the Town in writing in the form of questions prior to the deadline for questions.

Bidders with exceptions, that do not seek the Town’s clarification on terms, conditions, or specifications prior to the deadline for questions, and instead qualify their bid prices, will be disqualified.

By signing below on this Reply Sheet the Bidder confirms that only the Town’s Terms and Conditions shall apply to this solicitation and the subsequent

Commodity Award.

The Bidder shall not include any letters, attachments, enclosures, or any other additional, supplemental, or unsolicited printed materials with their bid.

FAILURE TO COMPLETE, SIGN, AND

SUBMIT ALL REPLY SHEETS WILL RESULT

IN DISQUALIFICATION OF THE BID.

BIDDER’S COMPANY NAME: ________________________________________________

AUTHORIZED SIGNATURE: ________________________________________________

87 & 89 OCTANE GASOLINE

REPLY SHEET (Page 2 of 5)

CURRENT FIRM FIXED PRICING & CURRENT VARIABLE PRICING

The Bidder shall provide complete total pricing below that is inclusive of all costs. However, taxes shall not be included in the Variable Price Differential Fee, however, taxes that are applicable to this product shall be included in the Firm Fixed bid prices.

Product Size of Delivery to a

Single Tank

Variable

Price

Differential Fee

12 Month Period

7/16/2026 to 7/15/2027

Firm Fixed Price

Per Gallon

Gasoline 87 octane Less than 1,000 Gals $ $

Gasoline 87 octane 1,000 Gals to 4,999 Gals $ $

Gasoline 87 octane 5,000 Gals or More $ $

Gasoline 89 octane Up to 550 Gals $ $

87 & 89 OCTANE GASOLINE

REPLY SHEET (Page 3 of 5)

FORMULA TO DETERMINE A FUTURE FIXED PRICE

The Town may select a Variable Price agreement and then may convert from the Variable Price agreement to a Fixed Price agreement at any time during the term of the Award. The potential future Fixed Price for Gasoline will be the sum of the following three (3) elements:

1. The most recent NYMEX Strip Average

2. Plus the current cash differential as charged by the brokers

3. Plus a fixed fee to cover the Vendor’s overhead, profit, and delivery costs. The

Bidder shall indicate this fixed fee below and, upon request, the Bidder shall provide information relating to this fixed fee. The information supplied will be used for verification purposes only and will be held in strict confidence.

Product Size of Delivery to a Single Tank Fixed Fee

(Item 3 above)

Gasoline 87 Octane 1,000 Gallons or More $

The Bidder shall declare what formula shall be used to determine the Fixed Price and, if pertinent, shall declare the fixed fee (#3 above):

The number of delivery trucks owned and operated by the Bidder: ____________

87 & 89 OCTANE GASOLINE

REPLY SHEET (Page 4 of 5)

STATEMENT OF NON-COLLUSION

In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.

CODE OF ETHICS

In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract, and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in Vendor or any supplier or Subcontractor expected to be involved with the contract, such person or entity is in compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received an advisory from the Town’s Board of Ethics with respect to such involvement. Bidders are hereby notified that the Town’s Code of

Ethics’ definition of a Town Officer includes outside consultants to and agents of the Town in addition to elected and appointed officials and Town employees. The full Code of Ethics can be found on the Town website https://www.greenwichct.gov/682/Board-of-Ethics.

The undersigned further understands that the above declarations are material representations to the Town of Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

Relevant provisions of the Town’s Code of Ethics are:

Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest of any subcontractor in any prime contract with the Town and the interest of any person or his immediate family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction with the Town. (2) Substantial financial interest shall mean any financial interest, direct or indirect, which is more than nominal, and which is not common to the interest of other citizens of the Town. (3) Town officer shall mean and include any official, employee, agent, consultant, or member, elected or appointed, of any board, department, commission, committee, legislative body, or other agency of the Town. (4) Transaction shall mean and include the offer, sale, or furnishing of any real or personal property, material, supplies, or services by any person, directly or indirectly, as Vendor, prime contractor, subcontractor, or otherwise, for the use and benefit of the Town for a valuable consideration, excepting the services of any person as a Town officer.

Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing, favor, loan, or promise that might influence the performance or nonperformance of his official duties.

Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction with the Town or in any action to be taken by the Town shall use his office to exert his influence or to vote on such transaction or action.

By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion and

Code of Ethics statements contained herein and confirms compliance with the contents:

AUTHORIZED SIGNATURE: ___________________________________________________________

PRINT NAME: ________________________________________________________________________

RESPONDENT’S COMPANY NAME: ____________________________________________________

https://www.greenwichct.gov/682/Board-of-Ethics

87 & 89 OCTANE GASOLINE

REPLY SHEET (Page 5 of 5)

BIDDER INFORMATION:

BIDDER’S COMPANY NAME

ADDRESS

TELEPHONE # FAX #

E-MAIL ADDRESS

WEB SITE

AUTHORIZED SIGNATURE

PRINT NAME

TITLE

STATE OF CT TAXPAYER ID #

FEDERAL TAXPAYER ID #

INCORPORATED IN THE STATE OF Corporate Seal Yes No

AWARD/CONTRACT SIGNATURE

The Bidder shall indicate below, the full name, title, email, and the complete mailing address of the authorized person (i.e., officer of the company) who will sign the Contract (if applicable) for this procurement: