RFB 2024-10FM.pdf

Request for Bid

RFB # 2024-10FM

Belknap County Complex

Domestic Hot Water System Replacement Nursing Home 30 County Drive, Laconia, NH 03246

Boiler Replacement Department of Corrections

76 County Drive, Laconia, NH 03246

Belknap County Commissioners Office Jon T. Bossey, Facilities Director

34 County Drive, Laconia, NH 03246

(603) 737-2391

BELKNAP COUNTY

REQUEST FOR BID

RFB No. 2024-10FM

Introduction Belknap County seeks bids from qualified vendors capable of providing boiler removal (3) and replacement (2) at the Belknap County Nursing Home and Belknap County Department of Corrections. Proposals shall be submitted to the Board of Commissioners, 34 County Drive, Laconia, New Hampshire 03246 by 12:00pm, Wednesday, November 13, 2024.

Outside envelopes must be labeled “Belknap County Boiler Replacements”.

Proposal can also be emailed to:

Angela Bovill, Executive Assistant Belknap County Administration abovill@belknapcounty.gov

The County of Belknap reserves the right to accept or reject any or all proposals and may cancel this request at any time, for any reason, at its discretion.

Scope of Work: Removal of HB Smith Boilers and Installation of Lochinvar High-Efficiency Boiler, Domestic Hot Water System, and Grundfos VFD Pumps at Belknap County Nursing Home and Jail.

1. Project Overview:

Belknap County is seeking qualified mechanical contractor services for the removal and disposal of three existing HB Smith boilers: two located in the Belknap County Jail and one located in the Belknap County Nursing Home. Additionally, the project will include the installation of a new Lochinvar high-efficiency boiler at the jail, new Lochinvar high-efficiency domestic hot water systems at both the jail and nursing home, and new Grundfos VFD pumps.

2. Site Locations:

Belknap County Jail: Two (2) HB Smith boilers are located in the mechanical room, to be removed and replaced with a new Lochinvar high-efficiency boiler, and new Grundfos VFD pumps.

Belknap County Nursing Home: One (1) HB Smith boiler is located in the mechanical room, to be removed and replaced with a new Lochinvar high-efficiency domestic hot water system and new Grundfos VFD pumps with storage tanks.

3. Scope of Services:

The contractor shall provide all labor, materials, equipment, and services necessary to perform the following tasks:

3.1 Pre-Work Coordination:

Conduct a site visit to verify existing conditions - MANDATORY Review existing mechanical systems and prepare a plan for boiler removal, system modifications, and installation of the new Lochinvar boiler, domestic hot water systems, and Grundfos VFD pumps.

The vendor must engineer and size the new systems properly to meet the heating and domestic hot water demands of each facility.

Coordinate with Belknap County Facilities Director Jon T. Bossey for access and scheduling of site visits.

3.2 Boiler Removal:

Disconnect the existing boilers from all associated systems (electrical, gas, water, and control systems) following industry best practices and safety standards.

Drain and safely remove any remaining water, fuel, or hazardous materials from the boilers and associated piping.

Demolish and remove the three HB Smith boilers from their locations in the jail and nursing home, including the removal of associated piping, insulation, and mechanical components as necessary.

3.3 Disposal and Compliance:

Properly disposing of the boilers and any associated materials.

3.4 Installation of Lochinvar High-Efficiency Boiler at Jail:

Supply and install a new Lochinvar high-efficiency boiler in the mechanical room of the jail.

Provide all necessary piping, fittings, and controls to integrate the boiler with the existing hydronic heating system.

Ensure proper venting and combustion air intake per manufacturer recommendations and code requirements.

Installation and integration with the existing building management system (BMS), coordinating with Granite State

Automation is required.

Sizing of Boiler Equipment:

The contractor shall size the new Lochinvar boiler equipment to match the existing BTU output of the removed

HB Smith boilers, ensuring sufficient capacity to meet the heating requirements of the facility.

3.5 Installation of Lochinvar High-Efficiency Domestic Hot Water System:

System Components: Supply and install new high-efficiency Lochinvar water heaters, storage tanks, and mixing valves.

The contractor shall size the new Lochinvar boiler equipment to match the existing BTU output of the removed HB Smith boilers, ensuring sufficient capacity to meet the heating requirements of the facility.

Provide all necessary piping, fittings, valves, and controls for a fully operational hot water system.

Install new storage tanks sized appropriately to meet the hot water demand of each facility.

Install mixing valves to ensure water temperature regulation for both safety and energy efficiency.

Mixing valves need to be actuator style that can be controlled by the facility (BMS) system, BACnet MSTP compatible.

3.6 Installation of New Grundfos VFD Pumps (no substitutes allowed):

Supply and install new Grundfos Variable Frequency Drive (VFD) pumps for the hot water and heating systems at both the jail and the nursing home.

o Ensure the pumps are sized to meet the system requirements for both domestic hot water and heating demands, with the vendor responsible for accurate sizing and specification.

o Integrate the new pumps with the existing control system and adjust their operation for optimized energy efficiency.

Ensure proper setup of VFDs to adjust pump speeds based on demand, reducing energy consumption and improving system performance.

3.7 System Integration:

Connect the new Lochinvar boiler, domestic hot water systems, and Grundfos VFD pumps to the existing piping, electrical, and control systems.

Ensure the new systems integrate seamlessly with the existing building management system (BMS), coordinating with Granite State Automation as necessary.

3.8 Testing, Commissioning, and Balancing:

Test and commission the new Lochinvar boiler, hot water systems, and Grundfos VFD pumps to ensure they are operating at optimal efficiency and meeting the facilities' heating and hot water demands.

Balance the system for proper temperature control and flow through the VFD pumps, mixing valves, and heating systems.

Insulate all new domestic hot water piping and heating piping.

3.9 Final Inspection and Cleanup:

Perform a final inspection with the Belknap County Facilities Director to ensure all work is completed to satisfaction.

Clean the work area, remove debris, and ensure the mechanical rooms are ready for continued use.

5. Safety and Compliance:

The contractor must adhere to all OSHA regulations and safety guidelines while performing work in an active correctional and healthcare environment.

Proper permits and licenses must be obtained prior to the commencement of work.

6. Submittals:

Product data and specifications for the Lochinvar high-efficiency boiler, domestic hot water systems, and Grundfos VFD pumps.

7. Carrying Costs:

Bidding Vendor is responsible for all methods and means to perform this work and turn over a fully functional commissioned system.

All trades needed to facilitate this work are to be included in your bid.

Controls to the BMS system shall be included in your bid and you shall contact and utilize Granite State Automation, Jonathan Major (603) 300-3899 or jmajor@granitestateautomation.com.

Site visitation is required and by appointment only. Appointments can be made by calling 603-737-2391 or jbossey@belknapcounty.com.

Belknap County Bidders' Response Sheet for Removal of HB Smith Boilers and Installation of Lochinvar High-Efficiency Boiler, Domestic Hot Water System, and Grundfos VFD Pumps Project Name: Removal and Installation of Boilers, Domestic Hot Water System, and VFD Pumps Location: Belknap County Jail and Nursing Home Bid Due Date: November 13, 2024, at 12:00 pm.

1. Bidder Information

Bidder Name:

Company Name:

Address:

City, State, ZIP:

Contact Name:

Phone Number:

Email:

2. Cost Breakdown

Boiler Removal: $ Disposal of Removed Equipment: $ Installation of Lochinvar Boiler (Jail): $ Installation of Lochinvar Domestic Hot Water System (Nursing Home): $ Installation of Grundfos VFD Pumps: $ Integration with Building Management System (BMS): $ Testing, Commissioning, and Balancing: $ Final Inspection and Cleanup: $ Permits and Licenses: $ Other (please specify): $

Total Bid Amoun Nursing Home: $

Total Bid Amount Corrections: $

3. Additional Information

Expected Project Start Date:

Estimated Project Duration:

Warranty Terms:

4. Signature

By signing below, the bidder confirms that the costs provided reflect a full understanding of the scope of the work, and that the bidder is fully capable of completing the project within the specified timelines and regulations.

Signature:

Date:

Printed Name: