RFB 13028_Part2.pdf

CITY OF MADISON

FACILITIES MANAGEMENT SPECIFICATION

10/7/2024

HOOVER BOATHOUSE DOOR WINDOW AND SIDING

RFB 13028-0-2024-BG 01 74 19 - 6

CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

3. Crates: Break down crates into component wood pieces that comply with the requirements for recycling 1 clean wood materials. Neatly stack or palletize pieces in preparation for transportation. 2

4. Polystyrene Packaging: Separate and bag materials. 3 N. Piping and conduit: Reduce all piping and conduit to straight lengths, sort and store by size, material and type. 4

Remove supports, hangers, valves, boxes, sprinkler heads, and other such components, sort and store by size, 5 material and type. Transport to authorized recycling facilities according to material types. 6

O. Roofing: Roofing materials shall be sorted and containerized by type, transport to authorized recycling facilities 7 according to material types. 8

P. Site-Clearing Waste: Sort all site waste by type. 9

1. Only stockpile soils types and quantities required for re-use on the project site. All remaining quantities 10 shall be transported off site to an authorized facility that receives such materials. 11

2. Brush, branches, and trees with no marketable re-use shall be transported to facilities for chipping into 12 mulch. 13

3. Trees with a marketable re-use shall be salvaged and transported to facilities that specialize in processing 14 trees for future use as wood products. 15

3.5. GUIDELINES FOR DISPOSAL OF WASTES 17

A. The following guidelines shall be adjusted as needed by the methods and procedures identified in the Waste 18 Management Plan. 19

B. Any waste that is contaminated, organic, or cannot be recycled, re-used, or salvaged shall be legally disposed of 20 in an authorized landfill or incinerator. Disposal methods shall follow all applicable regulatory requirements. 21

C. No waste material of any kind, except those types designated as clean fill in section 3.4 above, shall be allowed 22 to be buried on the project site at any time. 23

D. No burning of any kind of waste material shall be permitted on this project site at any time. 24 E. Paint and Stain: Paints, stains, and their containers shall be disposed of as follows: 25

1. Whenever possible containers should be thoroughly cleaned immediately after emptying and sorted with 26 as appropriate (metal or plastic) for recycling 27

2. Empty containers, regardless of type or base material, may be disposed of with lids off with general 28 garbage. 29

3. Latex paint may be placed with general garbage if properly solidified as follows: 30

a. Small amounts (an inch or less in can): Remove lids and allow paint to dry out in the can and 31 harden. Protect cans from rain and freezing. 32

b. Large amounts (more than one inch): Mix paint with equal amounts of cat litter, stir and allow to 33 completely dry. Alternate method: mix with commercial paint hardener. 34

4. Oil-based or combustible paints and stains, regardless of liquid or solid, shall be transported to an 35 approved facility that takes such items such as Dane County Clean Sweep Sites. 36 F. Treated Wood Materials: Treated wood materials including but not limited to wood that has been painted, 37 stained, or chemically treated shall not be recycled or incinerated. 38

END OF SECTION 42

RFB 13028-0-2024-BG 01 76 00 - 1 PROTECTING INSTALLED CONSTRUCTION

SECTION 01 76 00 1

PROTECTING INSTALLED CONSTRUCTION 2

PART 1 – GENERAL ............................................................................................................................................................................ 1 4

1.1. SUMMARY ..................................................................................................................................................................... 1 5

1.2. QUALITY ASSURANCE .................................................................................................................................................... 1 6

1.3. RELATED SPECIFICATIONS ............................................................................................................................................. 2 7

PART 2 - PRODUCTS .......................................................................................................................................................................... 2 8

2.1. FENCING MATERIALS AND BARRICADES ....................................................................................................................... 2 9

2.2. EROSION CONTROL PROTECTION ................................................................................................................................. 2 10

2.3. INTERIOR FINISH PROTECTION MATERIALS .................................................................................................................. 3 11

PART 3 - EXECUTION ......................................................................................................................................................................... 3 12

3.1. GENERAL EXECUTION REQUIREMENTS ......................................................................................................................... 3 13

3.2. PROTECT ADJACENT PROPERTIES.................................................................................................................................. 3 14

3.3. PROTECT LANDSCAPING FEATURES .............................................................................................................................. 4 15

3.4. PROTECT UTILITIES ........................................................................................................................................................ 4 16

3.5. PROTECT PUBLIC RIGHT OF WAY .................................................................................................................................. 4 17

3.6. PROTECT STORED MATERIALS ....................................................................................................................................... 5 18

3.7. PROTECT WORK - EXTERIOR .......................................................................................................................................... 5 19

3.8. PROTECT WORK - INTERIOR .......................................................................................................................................... 5 20

PART 1 – GENERAL 22

1.1. SUMMARY 24

A. The purpose of this specification is to provide clear responsibilities, guide lines, and requirements related to 25 providing protection to already installed construction. 26

B. Already installed construction shall include but not be limited to the following: 27

1. Any existing site feature such as pavement, curbs, drainage features, utilities, landscaping features (trees, 28 shrubbery, plantings, flagpoles, etc) and other such exterior items not associated with the building 29 whether on or adjacent to the project site. 30

2. Any existing structure on or adjacent to the project site. 31

3. Any existing interior work that may be adjacent to the new work including all paths of ingress/egress to 32 areas associated with accessing the Work. 33

4. Any existing feature of any kind within the public right-of-way that may be on the project site property, 34 adjacent to the project site or across the street from the project site. 35 C. All contractors shall be familiar with the specifications of their Division of Work for specific requirements on 36 protection of the Work. 37 D. The requirements noted within this specification do not relieve any contractor of the responsibility for 38 compliance with any code, statute, ordinance, or other such regulatory requirement having jurisdictional 39 authority over these contract documents. 40

1.2. QUALITY ASSURANCE 42

A. It shall be the responsibility of every contractor and worker assigned to the project to be diligent in protecting all 43 existing work, and newly installed construction. 44

B. It shall be the General Contractors’ (GC) responsibility under the contract to provide all reasonable protection 45 methods, materials, or precautionary measures required to protect new or existing construction as described in 46 within this specification to the project as a whole. 47

1. The GC shall be responsible to ensure any damaged new or existing construction is repaired or replaced 48 at no additional cost to the Contract. 49

2. The GC at their discretion may direct other contractors to provide and maintain protection of completed 50 work associated with their Division of Work. I.E.: The carpet installer may be required by the GC to 51 provide carpet protection along traveled paths, ingress/egress, etc after installation. 52

C. It shall be the responsibility of the GC to ensure that all materials being used to protect installed construction are 53 compatible with, and/or adjacent to, the materials being protected. This shall include but not be limited to the 54 material used as covering, tapes used to fasten protective materials, etc. 55

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1.3. RELATED SPECIFICATIONS 2

A. Parts of this specification will reference articles within “The City of Madison FACILITIES MANAGEMENT 3 SPECIFICATIONs for Public Works Construction”. 4

1. Use the following link to access the FACILITIES MANAGEMENT SPECIFICATIONs web page: 5 http://www.cityofmadison.com/business/pw/specs.cfm 6

a. Click on the “Part” chapter identified in the specification text. For example if the specification 7 says “Refer to City of Madison FACILITIES MANAGEMENT SPECIFICATION 210.2” click the link for 8 Part II, the Part II PDF will open. 9

b. Scroll through the index of Part II for specification 210.2 and click the text link which will take you 10 to the referenced text. 11

c. City Standard Detail Drawings (SDD) may be located from the index in Part VIII. 12 B. Section 01 60 00 Product Requirements 13 C. Section 01 74 13 Progress Cleaning 14

PART 2 - PRODUCTS 16

2.1. FENCING MATERIALS AND BARRICADES 18

A. Except where noted in other areas of the construction documents, the responsible contractor shall provide a six 19 foot galvanized chain link fence including full height mesh screen at the project lines as shown Lands for Work 20 plan. For temporary barricade situations, the responsible contractor may provide one of the following that 21 sufficiently provide a sturdy physical barrier and/or visual barrier as necessary for the intended application. 22

1. Standard orange construction barrels each with a standard rubber base ring and reflective tape 23

a. Provide flashing amber lights as needed to increase night time visibility 24

2. Steel “T” style fence posts 25

3. 4’0” high standard orange construction fence 26

4. Traffic barricades 27

5. Jersey barriers 28

6. Other types of fencing or barricades typically used in the construction industry 29

B. The contractor responsible for providing the fencing materials and barricades shall also be responsible for 30 maintaining them. This shall include but not limited to fixing damaged fencing, standing up barrels that have 31 been knocked over, realigning barrels, and ensuring flashing lights are fully operational at all times. 32

C. The following fencing and barricade designations, and their use descriptions shall be used throughout this 33 specification to provide uniformity in describing protection requirements. 34

1. Type A, Jersey Barriers, to be used as permanent blocking devices to deny access to alternate project site 35 entrances or exits. 36

2. Type B, Traffic Barricades, to be used as temporary blocking devices to deny access to alternate project 37 site entrances or exits. 38

3. Type C, Construction Barrels without construction fencing shall be used for lane closures, temporary 39 blocking devices to deny access and the protection of single locations (I.E. identify the location of an 40 access structure) that do not require fencing. 41

4. Type D, Construction Barrels with construction fencing where it becomes necessary to surround an object 42 with a complete visual barricade and it is impractical or unacceptable to install fence posts. The surround 43 shall be constructed in such a manner as to provide a buffer zone around and access to the item being 44 protected. 45

5. Type E, Steel “T” Fence Posts shall be used at the project lines, as indicated on the Civil Drawings, with six 46 foot galvanized chain link fencing to surround an object with a complete visual barricade and it is 47 practical to install fence posts. The surround shall be constructed in such a manner as to provide a buffer 48 zone around and access to the item being protected. All posts shall be driven installed. Surface mounted 49 posts to only be used for temporary barricades. 50

6. Type X, Other fencing or barricade types that may be designated and detailed within the construction 51 documents shall use additional alpha numeric designations. 52

2.2. EROSION CONTROL PROTECTION 54

A. Refer to City of Madison FACILITIES MANAGEMENT SPECIFICATION 210.2 for authorized materials associated 55 with erosion control materials. 56

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2.3. INTERIOR FINISH PROTECTION MATERIALS 1

A. Except where noted in other areas of the construction documents or this specification the responsible 2 contractor: 3

1. Shall not provide the cheapest or least effective method as an effort to meet any protection requirement. 4

2. Shall provide materials of sufficient quality, and durability to provide adequate protection based on the 5 seasonal conditions and the anticipated duration at the time the protection will be needed. 6

3. Shall provide sufficient quantity of protection material to protect the construction as needed. 7

B. Prior to installing protective measures the responsible contractor shall propose to the GC, Project Architect 8 (PA)/Project Engineer (PE) and City Project Manager (CPM) the proposed plan for protection, materials to be 9 used and samples as necessary. 10

1. The PA/PE and CPM reserve the right to disapprove any proposed method and/or material and/or make 11 alternate proposals. 12

PART 3 - EXECUTION 14

3.1. GENERAL EXECUTION REQUIREMENTS 16

A. The GC shall be responsible for ensuring all of the following procedures and requirements are implemented as 17 needed for the duration of the Work performed under this contract. 18

B. The GC shall also be responsible for the following: 19

1. Reporting any incident of damage to existing property, right-of-way, or utility to the CPM immediately 20 upon rendering the incident safe, and notifying emergency response teams, and emergency utility crews 21 as needed. 22

2. Conduct a site walk through prior to leaving at the end of each day to assess: 23

a. Protection measures are properly in place, provide correction actions as necessary. 24

b. Note damage to existing completed work and schedule repair/replacement as needed. 25

3. Ensure all contractors and workers are being diligent in protecting existing work, and newly installed 26 construction. 27

3.2. PROTECT ADJACENT PROPERTIES 29

A. Whenever possible through the design process the City of Madison shall have previously provided notice to 30 adjacent property owners that work will be occurring on or near their property. The City of Madison shall also 31 have obtained any permanent or temporary easements that may be necessary to complete any Work on 32 adjacent properties. 33

B. It shall be the responsibility of the GC to do the following for all Work under this contract being performed on or 34 adjacent to the property line: 35

1. Contact the adjacent property owner and provide them with information on the work to be done, 36 equipment to be used, and estimated duration of the work. Information to be updated and 37 communicated to property owner(s) as construction progresses and site conditions change. 38

a. If any adjacent property is a rented or leased space the GC shall also make contact and provide 39 the same information to the tenants. 40

b. Determine from the owner and/or tenants if there are any concerns for children, pets, special 41 plantings, or other concerns. 42

2. Discuss the following with all contractors performing work on or near the property line. 43

a. Work to be completed and timeline. 44

b. Concerns of adjacent property owners/tenants from item 1 above. 45

c. Which protective measures will be necessary to protect adjacent properties and address the 46 concerns of adjacent property owners/tenants. 47

3. Ensure all protective measures are placed and maintained during the execution of Work on or adjacent to 48 the property line. Interact with the adjacent property owners/tenants as needed. 49 C. Any contractor doing work on or adjacent to the property line shall install and maintain any protective measure 50 identified in the contract documents, this specification, or as directed by the GC. 51 D. The GC shall be responsible for restoring any damage to structure and property located on or adjacent to the 52 property line. 53

1. Restoration shall include but not be limited to repair or replacement using like materials and finishes to 54 its original condition or better. 55

2. Restoration of landscaping materials shall include watering of any seed, sod, or other planting of any kind 56 for a reasonable period of time to encourage germination and root development. 57 E. The GC shall keep the CPM informed directly to any issues pertaining to adjacent property owners and tenants. 58

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3.3. PROTECT LANDSCAPING FEATURES 2

A. Except where specifically stated in other areas of the construction documents the following minimal protection 3 requirements shall apply under this section. 4

1. Whenever possible do not install new landscape features until exterior building construction has been 5 completed, equipment such as scaffolding and lifts are no longer needed and have been removed, and 6 heavy equipment operation is no longer required. 7

2. Whenever possible remove and temporarily store all existing landscape features such as benches, waste 8 receptacles, signage, and other such features that will be within the area of Work that can be removed. 9

3. Landscape features that cannot be removed such as flag poles, light poles, light bollards, etc. shall be 10 protected with Type D fencing for areas on pavement or Type E fencing for areas on soil. 11

4. Planting beds shall be protected using Type E fencing around the exposed perimeter of the planting bed 12 as needed. 13

5. The City of Madison FACILITIES MANAGEMENT SPECIFICATION 107.13 shall apply to all tree protection in 14 and around the project site at all times. 15

3.4. PROTECT UTILITIES 17

A. The contractor shall be responsible for notifying all utilities to determine emergency response procedures and 18 protection requirements prior to installing any construction protection. 19

1. This includes requesting utility marking through Diggers Hotline. 20

a. Call 811 or 1-800-242-8511 to request a public utility locate 21

b. For emergency locate call (262) 432-7910 or (877) 500-9592 22

2. Contact the Owner and CPM for any available private utility information on the property that may be 23 available prior to calling a private utility locating company. 24

B. Except where specifically stated in other areas of the construction documents the following minimal protection 25 requirements shall apply under this section. 26

1. Hydrants, lamp posts, electrical transformers, and other utility pedestals shall be protected with Type D 27 fencing for areas on pavement or Type E fencing for areas on soil. Fence posts shall be located so as to 28 not be directly over the utility main. 29

2. Storm sewer structures in pavement shall have proper inlet protection according to City of Madison 30 FACILITIES MANAGEMENT SPECIFICATION 210.1(g) and Type C Construction Barrels when necessary. 31

3. Storm sewer structures in turf and other landscaped areas shall have proper inlet protection according to 32 City of Madison FACILITIES MANAGEMENT SPECIFICATION 210.1(g) and Type E fencing for areas on soil. 33

4. Stormwater management features such as greenways, retention/detention ponds, bio-filtration ponds 34 and other such features shall be properly protected according to the appropriate erosion control 35 measure specified on the Erosion Control Plan. See multiple sections of City of Madison FACILITIES 36

MANAGEMENT SPECIFICATION 210.1 37

a. For the protection of hard to see items such as structures, castings, inlets, etc. in grassy areas 38 provide Type E fencing for areas on soil. 39

c. For the protection of storm water management features having special soils and plants such as 40 bio-filtration ponds provide Type E fencing for areas on soil. 41

5. Other structures and covers including but not limited to cleanouts, wiring hand holes, valve boxes, access 42 structures, grease trap structures, etc shall be protected as follows: 43

a. Provide Type E fencing for areas on soil. 44

b. When paving operations are complete provide a construction barrel or cone near structures as 45 necessary depending on required heavy construction traffic. 46

3.5. PROTECT PUBLIC RIGHT OF WAY 48

A. Except where specifically stated in other areas of the construction documents the following minimal protection 49 requirements shall apply under this section. 50

1. All public right-of-way (area from behind the sidewalk to the centerline of the street) shall remain open 51 and accessible except during periods of active work. At such times the public right of way shall be 52 properly closed and signed as referenced in City of Madison FACILITIES MANAGEMENT SPECIFICATION 53

107.9. 54

2. Bus stops and bus stop structures shall remain accessible at all times. 55

3. Traffic signage and traffic signals, traffic control boxes shall be protected with Type D fencing for areas on 56 pavement or Type E fencing for areas on soil. 57

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a. Protection at traffic signage/signals shall not obstruct the viewing of the sign/signal for its 1 intended purpose at any time. 2

B. When additional protection for traffic control is required, the use of barricades, guardrails, lane closures and 3 other such procedures will be detailed within the construction documents. 4

C. When additional protection for overhead sidewalk cover is required the contract documents shall indicate the 5 specific location and structural requirements of the protective structure. 6

3.6. PROTECT STORED MATERIALS 8

A. All contractors shall refer to Specification 01 60 00 Product Requirements for all storage and protection 9 requirements of building materials and products delivered to the site. 10

3.7. PROTECT WORK - EXTERIOR 12

A. Provide all temporary services that may be required to protect the installed material from heat, cold, humidity, 13 etc, while materials such as concrete, mortar, sealants, paints, etc, are drying and/or curing. 14

B. Open trenches, pits, and other such excavations shall be properly covered, lined, or shored as needed during 15 periods of inclement weather to prevent the caving of soils onto existing work in progress. Refer to the 16 appropriate specifications and/or regulatory requirements governing this type of work as necessary. 17

C. Provide adequate protection at all openings with heavy duty tarps, plastic sheathing, or wood framing and 18 sheathing as needed to protect interior work in progress from inclement weather as needed. 19

D. Protect exterior finishes of all kinds with heavy duty tarps or plastic sheathing as needed while landscaping is 20 being installed through full germination of seeded areas or installation of filter fabric and mulches to keep dust, 21 dirt, and mud off of finished exterior surfaces. 22

E. Designate specific curb mounting points and provide wood blocking where small vehicles, skid loaders and other 23 such equipment may need access to areas being landscaped. 24

F. Provide plywood turning pads for skid loaders to turn on to prevent tire marking on new pavement. 25 G. Do not permit the parking of vehicles with any kind of fluid leaks to park on new pavement. 26 H. The contractor shall be responsible for cleaning, repairing, or replacing any completed work or work in progress 27 under this specification as deemed necessary by the CPM without additional cost to the contract. 28

3.8. PROTECT WORK - INTERIOR 30

A. The GC shall do all of the following: 31

1. Provide all temporary services that may be required to protect the installed material from heat, cold, 32 humidity, etc, while materials such as concrete, mortar, sealants, paints, etc, are drying and/or curing. 33

2. Provide adequate visual and/or physical protection as needed to protect newly completed interior work 34 such as paint, flooring material, sealants, grouts, etc that may be drying and/or curing. 35

3. Provide adequate space and materials for cleaning boots, tool boxes, supplies, and other items coming 36 into the project site once finish work has begun. 37

4. Clean dirtied areas and repair/replace damaged areas immediately. 38

B. The contractors responsible for interior work shall be responsible for protecting their work and finishes from dirt, 39 mud, snow, spills, splatters, and physical damage after installation as follows: 40

1. Protect vinyl composite, rubber composite, painted/stained concrete, and tiled flooring as follows: 41

a. Define foot traffic areas and protect with Ramboard Temporary Floor Protection products as a 42 minimum basis of design or other protection product(s) compatible with installed flooring product 43 if Ramboard is not compatible. Products to be used shall be new. 44

i. Tape all edges, seams, etc with a good quality tape that does not leave sticky residue. Do 45 not allow any debris or other material between the installed flooring and the protection 46 material. 47

ii. Repair tears immediately, replace worn areas with like material as necessary. 48

2. Protect carpeted areas as follows: 49

a. Define foot traffic areas and protect with a minimum of 6mil, clear, polyethylene sheeting 3 feet 50 wide. Products to be used shall be new. 51

i. Tape all edges, seams, etc with a good quality tape that does not leave sticky residue. Do 52 not allow any debris or other material between the installed flooring and the protection 53 material. 54

ii. Repair tears immediately, replace worn areas with like materials as necessary. 55

3. Protect all finished walls in high traffic areas with Ramboard Temporary Wall protection products or 56 approved equal. 57

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i. Tape all edges, seams, etc with a good quality tape that does not leave sticky residue. Do 1 not allow any debris or other material between the installed flooring and the protection 2 material. 3

ii. Repair tears immediately, replace worn areas with like materials as necessary. 4

3. Protect counter tops, cabinets, and other finished surfaces with large sheets of thick cardboard or 5

Ramboard products. Do not allow toolboxes, finish materials, parts and other such items to be placed on 6 finished materials. 7

C. All protection shall stay in place until the CPM, PA/PE, and GC mutually deem the project is ready for Final 8 Cleaning. The contractors responsible for protecting the work shall be responsible for removing the protection 9 and removing any adhesive residue at that time. Contractors shall only use manufacturer authorized cleaning 10 materials for removing adhesives, etc. 11

D. Contractors doing work in un-protected areas of finished work shall be required to provide drop cloths and other 12 protection as noted within this specification for the duration of their work. 13

1. Finished areas shall be sufficiently covered to accommodate all equipment, and materials being used to 14 complete the work being done. 15

2. Finished areas shall be sufficiently covered to prevent splatters, over spray, etc when doing touch-up 16 work. 17

3. Contractors who do not provide sufficient protection under this sub-section shall be responsible for any 18 costs associated with cleaning, repairing or replacing already finished construction at no additional cost 19 to the contract. 20

END OF SECTION 24

RFB 13028-0-2024-BG 01 77 00 - 1 CLOSEOUT PROCEDURES

SECTION 01 77 00 1

CLOSEOUT PROCEDURES 2

PART 1 – GENERAL ............................................................................................................................................................................ 1 4

1.1. SUMMARY ..................................................................................................................................................................... 1 5

1.2. RELATED SPECIFICATIONS ............................................................................................................................................. 1 6

1.3. DEFINITIONS .................................................................................................................................................................. 2 7

1.4. QUALITY ASSURANCE – CONSTRUCTION CLOSEOUT .................................................................................................... 2 8

1.5. QUALITY ASSURANCE – CONTRACT CLOSEOUT............................................................................................................. 2 9

PART 2 – PRODUCTS – THIS SECTION NOT USED .............................................................................................................................. 3 10 PART 3 - EXECUTION ......................................................................................................................................................................... 3 11

3.1. CONSTRUCTION CLOSEOUT CHECKLIST ........................................................................................................................ 3 12

3.2. CONSTRUCTION CLOSEOUT REQUIREMENTS................................................................................................................ 3 13

3.3. CONSTRUCTION CLOSEOUT PROCEDURE ...................................................................................................................... 4 14

3.4. CONTRACT CLOSEOUT REQUIREMENTS ........................................................................................................................ 4 15

3.5. CONTRACT CLOSEOUT PROCEDURE .............................................................................................................................. 4 16

PART 1 – GENERAL 18

1.1. SUMMARY 20

A. The purpose of this specification is to clearly define and quantify the requirements associated with closing a City 21 of Madison Public Works Contract for facility related work. 22

B. All contracts have two distinct but related paths. Each path needs to be properly closed independently in order 23 to close the contract as a whole. 24

1. Construction closeout is related to closing out all of the Work associated with the construction 25 documents. 26

a. It shall be the responsibility of all contractors to be fully aware of the required Work and closeout 27 requirements involved in their individual trades. 28

2. Contract closeout is related to closing out all of the administrative aspects of the contract in general. 29

a. It shall be the responsibility of all contractors to be fully aware of the administrative requirements 30 required by the contract and to provide the supporting documentation required. 31

3. Construction Closeout must be completed before Contract Closeout can begin. 32 C. This specification will provide general knowledge associated with the following areas: 33

1. Construction Closeout Requirements 34

2. Construction Closeout Procedure 35

3. Contract Closeout Requirements 36

4. Contract Closeout Procedure 37

5. Final Payment and Certificate of Completion 38

1.2. RELATED SPECIFICATIONS 40

A. Contractors shall review all references to other specifications including specifications relating to the execution of 41 the Work associated with their Division or Trade. 42

B. Section 01 29 76 Progress Payment Procedures 43 C. Section 01 31 23 Project Management Web Site (PMWS) 44 D. Section 01 32 26 Construction Progress Reporting 45 E. Section 01 45 16 Field Quality Control Procedures 46 F. Section 01 74 13 Progress Cleaning 47 G. Section 01 45 16 Construction Waste Management and Disposal 48 H. Section 01 76 00 Protecting Installed Construction 49 I. Section 01 78 13 Completion and Correction List 50 J Section 01 78 23 Operation and Maintenance Data 51 K. Section 01 78 36 Warranties 52 L. Section 01 78 39 As-Built Drawings 53 M. Section 01 78 43 Spare Parts and Extra Materials 54 N. Section 01 79 00 Demonstration and Training 55 O Section 01 91 00 Commissioning 56 P. Other requirements as noted in the contract documents signed by the General Contractor 57

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1.3. DEFINITIONS 1

A. Substantial Compliance: A letter provided to the City of Madison Building Inspection and signed by the Project 2

Architect indicating that all Work has been completed to a level that would allow Owner Occupancy and that all 3 construction is in compliance with the construction documents. A copy of this letter is also provided to the 4 State of Wisconsin Department of Health and Safety as necessary to clear plan review requirements. This letter 5 does not represent construction closeout. 6

B. Certificate of Occupancy: The Regulatory letter from the City of Madison Building Inspection Department 7 indicating that all regulatory requirements and inspections have been completed and the building may now be 8 occupied for its intended use. This letter does not represent construction closeout. 9

C. Certificate of Substantial Completion: A letter provided by the Department of Public Works, signed by the City 10 Engineer indicating that Construction activities are substantially complete. This letter does represent 11 construction closeout and the date of this letter begins the date of the Warranty Period. 12

D. Construction Closeout: The point in the contract where all contractual requirements associated the execution of 13 the Work as described in the plans, specifications, and other documents have been successfully met and the 14 items described in 1.3.A, .B, and .C above have been completed. 15

E. Final Progress Payment: The progress payment associated with achieving Construction closeout as described in 16 1.3.D above. At this point the contractor may request all monies associated with the contract be paid with the 17 exception of held retainage. 18

F. Contract Closeout: The point in the contract where all contractual requirements associated with the City of 19 Madison, Board of Public Works contract has been successfully met. 20

G. Final Payment: The final contract payment submittal that may be approved by the City of Madison after all 21 contractual requirements of the Public Works Contract have been met and any remaining monies (retainage) 22 due to the contractor may be released for the Final Payment. 23

1.4. QUALITY ASSURANCE – CONSTRUCTION CLOSEOUT 25

A. All contractors shall be responsible for properly executing the construction closeout requirements associated 26 with their Work as described in the specifications governing their Work. 27

B. The GC shall be responsible for all of the following: 28

1. Ensuring that all contractors have met the construction closeout requirements associated with their 29

Work. 30

2. Coordinate the collection of all construction closeout deliverables from all contractors, provide the 31 deliverables to the Project Architect and City Project Manager for review as necessary, and ensure all 32 contractors correct deficiencies of deliverables and resubmit as needed for final acceptance. 33

3. Ensure all closeout requirements identified in the Construction Closeout Checklist below have been 34 completed as intended by the construction documents. 35

1.5. QUALITY ASSURANCE – CONTRACT CLOSEOUT 37

A. The City of Madison, Department of Civil Rights (DCR) monitors contract compliance for construction and 38 procurement contracts to ensure that local, state and federal regulations are followed by contractors working on 39 City of Madison Public Works (PW) projects. DCR will monitor all PW projects from contract award through the 40 final payment at the close of the project. Contractors will be required to submit reporting paperwork 41 throughout the PW project process. 42

1. Contractors are encouraged to visit the web site identified below for additional information, checklists, 43 forms, and other information provided by DCR as it relates to Contract Compliance. 44 http://www.cityofmadison.com/Business/PW/contractCompliance.cfm 45

2. Questions regarding the process should be directed to parties and offices as identified on the various 46 forms, documents, and instructions or contact: 47

City of Madison, Department of Civil Rights 48 210 Martin Luther King Jr. Blvd., Room 523 49 Madison, WI 53703 50

(608) 266-4910 51

B. All Sub-Contractors have submitted the applicable required documents described in item 1.5.D below to the 52 General Contractor (GC) for Contract Closeout. 53

C. The GC has submitted the required applicable documents described in item 1.5.D below for all contractors to the 54 appropriate City of Madison Agency per instructions associated with each submittal. 55

D. The documents required for submittal to the City of Madison for Contract Closeout may include any/all of the 56 items listed below depending on contract type. It is the sole responsibility of all contractors to know and submit 57 the required and complete documentation in a timely fashion. 58

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1. Weekly Payroll Reports 1

2. Employee Utilization Reports 2

3. Documentation required for Small Business Enterprise (SBE) goals 3

4. Other documents as maybe required or requested through the Finalization Review Process 4

PART 2 – PRODUCTS – THIS SECTION NOT USED 6

PART 3 - EXECUTION 8

3.1. CONSTRUCTION CLOSEOUT CHECKLIST 10

A. All contractors shall be responsible for reviewing the drawings and specifications within their Divisions of Work 11 to provide a complete and comprehensive list of all Construction Closeout Requirements to the GC. 12

1. The checklist shall include all items identified within the construction documents that require any of the 13 following (and examples) prior to moving into Contract Closeout Procedures: 14

a. Documents indicating a specified level of performance has been achieved, such as: 15

i. Test reports of all types 16

ii. Startup reports 17

b. Required documentation, such as: 18

i. As-builts and record drawings 19

ii. Operation and maintenance data 20

c. Physical items to be turned over to the owner, such as: 21

i. Attic stock 22

ii. Keys 23

d. Required maintenance completed, such as: 24

i. Ducts cleaned 25

ii. Filters replaced 26

e. Commissioning and LEED related items and submittals 27

f. Owner and Maintenance Training 28

B. Each list shall indicate the title of the closeout requirement, the associated specification of the requirement, the 29 required result or deliverable, the responsible contractor(s), and a column to verify the item has been turned in 30 and completed. 31

C. The GC shall be responsible for all of the following: 32

1. Consolidating all the closeout lists into one master Construction Closeout Checklist. 33

a. The checklist shall be in a tabular data format similar to the sample below 34

2. Upload the completed checklist to the Project Management Web Site for review. 35

3. Resubmit the checklist as needed after initial reviews have been completed. 36

D. The GC shall work with all contractors to amend the Construction Closeout Checklist throughout the execution of 37 the project based on changes and modifications as necessary. 38

Title Specification Description Responsibility Completed

Quality Management Observation Reports

01 45 16 All QMO reports have been properly responded to, reviewed and closed by the CPM.

All, GC

As-Built Drawings 01 78 39 As-Built drawings have been reviewed and accepted per the specification

All, GC

Testing and Balancing of HVAC

23 09 23 Provide final TnB reports indicating design performance has been achieved

HVAC

3.2. CONSTRUCTION CLOSEOUT REQUIREMENTS 41

A. The timely submittal or completion of closeout requirements shall go hand in hand with the Progress Payment 42 Milestone Schedule that can be found in Specification 01 29 76 Progress Payments. No payments shall be made 43 until all requirements for that payment have been met. 44

1. The GC and all major Subcontractors, Project Architect /Project EngineerA/E PROJ MGR, and CPM, shall 45 review all requirements for Construction/Contract Closeout during two (2) special meetings. 46

a. The first meeting shall be held at the 50% Contract Total Payment milestone. This meeting shall 47 discuss the requirements associated with various construction/contract closeout documentation 48 and events when they are due with respect to progress payments. 49

RFB 13028-0-2024-BG 01 77 00 - 4 CLOSEOUT PROCEDURES

b. The second meeting shall be held at the 70% Contract Total Payment milestone. This meeting 1 shall review the contractors progress regarding the closeout checklist, begin making plans for 2 upcoming deadlines such as scheduling training, where to put attic stock, and when they are due 3 with respect to progress payments. 4

2. The GC, A/E PROJ MGR, and CPM, shall utilize the Construction Closeout checklist to ensure that all 5 construction closeout requirements have been met. 6

3.3. CONSTRUCTION CLOSEOUT PROCEDURE 8

A. Upon successful completion and final acceptance of all Construction Closeout Requirements the GC may submit 9 to the CPM and A/E PROJ MGR the request for Final Progress Payment (100% contract total, less retainage). 10

B. The A/E PROJ MGR will confirm with the design consultants, CPM, and other City of Madison staff that all 11 requirements of the Work have been completed and will do the following: 12

1. Approve the final progress payment application 13

2. Provide the required signed payment documents to the CPM 14

3. Provide the required Letter of Substantial Compliance to the following as required: 15

a. State Safety and Building Division 16

b. Local Building Inspection office 17

c. GC 18

d. CPM 19

C. The CPM shall draft the City Letter of Substantial Completion for signature by the City Engineer. This letter shall 20 state any of the following that may still be tied to the contract and/or warranty: 21

1. Indicate that the date of the letter shall also be the beginning of the Warranty period. 22

2. Indicate any allowed due outs, reasons for them, and anticipated dates of finalization. 23

a. QMO issues such as off season testing of equipment 24

b. Off season training of equipment 25

D. The GC and all subcontractors shall finalize all warranty letters associated with their Work using the date noted 26 on the City Letter of Substantial Completion, and provide the CPM with all warranties as described in 27 Specification 01 78 36 Warranties. Upon receipt and final approval of the Warranties the CPM may initiate final 28 processing of the Final Progress Payment (100% contract total, less retainage). 29

3.4. CONTRACT CLOSEOUT REQUIREMENTS 31

A. The GC and all sub-contractors shall follow all requirements associated with documenting contract compliance 32 and provide documentation as required or requested by DCR or PW staff. All contractors are encouraged to stay 33 current with submissions of the following documentation: 34

1. Weekly Payroll Reports no later than the Progress Payment equal to 50% of the contract total. 35

2. Employee Utilization Reports 36

3. Agent or Subcontractor Affidavit of Compliance with Prevailing Wage Rate Determination 37

4. Prime Contractor Affidavit of Compliance with Prevailing Wage Rate Determination 38

5. Documentation required for Small Business Enterprise (SBE) goals 39

6. Other documents as maybe required or requested through the Finalization Review Process 40

B. Near the Progress Payment equal to 80% of the contract total the GC shall request in writing a Finalization 41 Review. At that time DCR or PW staff shall prepare a report of all contract documentation submitted to date. A 42 list of missing items or outstanding issues will be emailed to the GC. No additional follow-up will be generated 43 by DCR or PW Staff. 44

3.5. CONTRACT CLOSEOUT PROCEDURE 46

A. The Contract Closeout Procedure will not begin until the Construction Closeout Procedure has been completed. 47 B. When the GC feels they have successfully met all of the Contract Closeout Requirements associated with Section 48

3.3 above the GC may submit to the request for Final Payment to the CPM. 49 C. The CPM shall sign and submit the Final Payment request for processing. 50 D. DCR and PW staff shall do a complete review of all documentation associated with item 3.3.A above. 51 E. The GC shall be notified directly by DCR or PW Staff of any documentation that may still be missing, have 52 incomplete information, or other outstanding issues. It shall be the responsibility of the GC to continue follow-53 up with DCR and PW staff until all documentation has been successfully submitted and accepted. 54

F. When all required documentation associated with Contract Closeout has been successfully submitted and 55 accepted by DCR and PW Staff the City of Madison shall process the Final Payment of any remaining monies 56 including retainage. 57

END OF SECTION 58

RFB 13028-0-2024-BG 01 78 13 - 1 COMPLETION AND CORRECTION LISTTITLE

SECTION 01 78 13 1

COMPLETION AND CORRECTION LIST 2

PART 1 – GENERAL ............................................................................................................................................................................ 1 4

1.1. SUMMARY ..................................................................................................................................................................... 1 5

1.2. RELATED SPECIFICATIONS ............................................................................................................................................. 1 6

PART 2 – PRODUCTS – THIS SECTION NOT USED .............................................................................................................................. 1 7 PART 3 – EXECUTION – THIS SECTION NOT USED ............................................................................................................................. 1 8

PART 1 – GENERAL 10

1.1. SUMMARY 12

A. The City of Madison has developed a multi-faceted Quality Management Program that begins with contract 13 signing and runs through contract closeout to ensure the best quality materials, workmanship, and product are 14 delivered for the contracted Work. 15

1. The Project Management Web Site is a Construction Management tool that provides contractors, 16 consultants, and staff a single on-line location for the daily operations and progression of the Work. 17

2. The Quality Management Observation (QMO) is an ongoing observation of the construction process as it 18 progresses. The City of Madison does not use a “Punch List” or “Corrections List” as it is typically known 19 throughout the construction industry. The QMO process acts as an “in progress punch list”. Work 20 identified as not in compliance with the contract documents by the Owner, Owner Representatives, 21 Owner Consultants, etc. shall be resolved immediately at the Contractor’s expense. Unresolved issues 22 will be subject to withholding of progress payment(s) until completed. 23

3. Very stringent expectations are tied to Construction Closeout and Contract Closeout procedures. Specific 24 milestones throughout the project need to be met and the milestones are tied to the Progress Payment 25 Schedule. 26

B. All contractors shall be required to review the specifications identified in Section 1.2 below, and other related 27 specifications identified therein to become familiar with the terminology and expectations of this City of 28 Madison Public Works contract. 29

1.2. RELATED SPECIFICATIONS 31

A. Section 01 29 76 Progress Payment Procedures 32 B. Section 01 31 23 Project Management Web Site (PMWS) 33 C. Section 01 45 16 Field Quality Control Procedures 34 D. Section 01 77 00 Closeout Procedures 35

PART 2 – PRODUCTS – THIS SECTION NOT USED 37

PART 3 – EXECUTION – THIS SECTION NOT USED 39

END OF SECTION 43

RFB 13028-0-2024-BG 01 78 23 - 1 OPERATION AND MAINTENANCE DATA

SECTION 01 78 23 1

OPERATION AND MAINTENANCE DATA 2

PART 1 – GENERAL ............................................................................................................................................................................ 1 4

1.1. SUMMARY ..................................................................................................................................................................... 1 5

1.2. RELATED SPECIFICATIONS ............................................................................................................................................. 1 6

1.3. QUALITY ASSURANCE .................................................................................................................................................... 1 7

1.4. O&M DATA REQUIREMENTS ......................................................................................................................................... 1 8

1.5. O&M DATA SUBMITTALS .............................................................................................................................................. 2 9

PART 2 – PRODUCTS – THIS SECTION NOT USED .............................................................................................................................. 2 10 PART 3 - EXECUTION ......................................................................................................................................................................... 2 11

3.1. O&M DATA PREPARATION - GENERAL .........................................................