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Instructions
| FIRM NAME: |
| EVENT # EV00017655 |
| CITY OF BOSTON COORDINATED STREET FURNITURE PROGRAM |
| PRICE PROPOSAL FORMS |
| PROPOSAL DUE DATE: DECEMBER 2, 2026, 12:00 PM BOSTON TIME |
| OVERVIEW |
| The purpose of these forms is to provide the City of Boston with a standardized view of your financial proposal, allowing for an objective comparison of all proposals. |
The City has determined a required baseline of refurbished and new program elements, their quantities, and maintenance to build a Total Price for the Contract Term that will be evaluated comparatively among bidders; these are boxes 2 and 3 on the Capital & Operating Costs sheet.
The City is requiring bidders to provide pricing for additional program elements, their maintenance, and the maintenance of other City assets. These are items that the City will not evaluate comparatively among bidders but will consider for inclusion in the resulting contract at its discretion; these are boxes 4 and 5 on the Capital & Operating Costs sheet. Bidders may also propose any additional program element or service for the City's consideration in these boxes.
The Revenue Projections and Capital Investment sheets are broken into two sections. Box 1 relates to the City's required baseline and Box 2 relates to any additional program element that the City is considering or that is proposed by you, the bidder.
The Revenue Share provides four (4) scenarios. Scenario 1 considers only the City's required baseline and will be part of its comparative evaluation of Price Proposals. The other scenarios consider the required baseline with variations of including discretionary program elements and maintenance.
| INSTRUCTIONS |
| 1 | Price Proposals must be submitted using only these forms. |
| 2 | Price Proposals must be submitted in both Excel Spreadsheet and PDF formats. |
| 3 | Please refer to Section IV. Price Proposal in the RFP for detailed instructions on completing and submitting your Price Proposal. |
| 4 | Instructions for completing each worksheet are included on the individual tabs. Specific instructions for completing sections within a sheet are included where applicable. |
| 5 | All pricing information must be submitted separately from the Technical Proposal. |
| 6 | Complete worksheets numbered 1-5 and make sure to include your firm's name in the space indicated on the top of all sheets. |
| 7 | Rename the files with your firm's name and "Boston CSFP Price Proposal" (ex. CompanyA_Boston CSFP Price Proposal) for inclusion with your digital submission. |
| 8 | Submit the Excel Spreadsheet and PDF files through the Supplier Portal separate from your Technical Proposal. |
| 9 | On the Supplier Portal, enter the "Total Price for Contract Term" from 1. Capital & Operating Costs in the price line. |
| Price Proposal Sheets |
| 0 | Instructions |
| 1 | Capital and Operating Costs (Box 1 auto-calculates; do not enter data in Box 1) |
| 2 | Revenue Projections |
| 3 | Capital Investment Scenarios |
| 4 | Revenue Share |
| 5 | Price Proposal Explanation |
| 6 | Bid Summary (Auto-populates from other sheets; do not enter data; for City Evaluation Only) |
1. Capital & Operating Costs
| FIRM NAME: |
| Capital & Operating Costs: Enter your Firm's name above and complete Boxes 2 through 5. Box 1 auto-calculates from the data entered into Boxes 2 and 3; do not enter data in Box 1 fields. Costs for required program elements and operating costs (boxes 2 and 3) will be comparatively evaluated. Additional program elements and discretionary maintenance (boxes 4 and 5) will not be comparatively evaluated but will be considered for inclusion in the resulting contract. Assume Consumer Price Index (CPI) at 3% per year prior to averaging annual and unit costs. |
| 1. Do not complete fields in this box (1) "Total Price for 10 Years". This will automatically calculate from Total Capital Costs for Required Items and Total Required Operating Costs (boxes 2 & 3). When you submit your Price Proposal through the Supplier Portal, enter the amount next to "Total Price for Contract Term" highlighted in yellow. | |
| Total Price for 10 Years | |
| Total Costs of Required Items | Total |
| Total Capital Costs | $0 |
| Total Operating Costs (x10 years) | $0 |
| Total Price for Contract Term | $0 |
| 2. Please complete the Unit Cost fields.Quantities for Required Program Elements and Operating Costs may not be changed. Do not add any additional program elements to this box. | | | |
| Capital Costs | | | |
| Required Program Element | Quantity | Unit Cost | Total |
| Existing Shelter Refurbished - Static Ad | 200 | $0 | $0 |
| Existing Bus Shelter Converted to Digital Ad | 100 | $0 | $0 |
| New Standard Shelter - Non Ad | 100 | $0 | $0 |
| New Standard Shelter - Static Ad | 100 | $0 | $0 |
| New Standard Shelter - Digital Ad | 200 | $0 | $0 |
| New Micro-Shelter - Non Ad | 100 | $0 | $0 |
| New Micro-Shelter - Static Ad | 200 | $0 | $0 |
| New High Capacity Shelter - Static Ad | 20 | $0 | $0 |
| New High Capacity Shelter - Digital Ad | 20 | $0 | $0 |
| Existing CIP or Pillar Converted to Digital | 100 | $0 | $0 |
| Replacement Non-Ad Benches | 100 | $0 | $0 |
| New Trash/Recycling Receptacles | 480 | $0 | $0 |
| Total Capital Costs | | | $0 |
3. Please complete fields for Operating Costs Annually or per Unit as noted in parentheses. Quantitiy fields may not be changed. Provide average annual Maintenance and Administrative Costs. Provide average annual per unit maintenance costs for Existing Green Roofs, APTs, and Non-Ad Benches separately from annual maintenance costs; do not include them in the annual Maintenance Costs row.
With the exception of existing Green Roofs, APTs, and Non-Ad Benches, average annual costs should include all existing program elements detailed in the RFP even if they are not listed specifically in the Price Proposal. Apply 3% CPI prior to averaging annual and unit costs.
| Operating Costs | | | |
| Required Maintenance | Quantity | Annual or Unit Cost | Total |
| Maintenance Costs (per year) | 1 | $0 | $0 |
| Existing Green Roofs Maintenance Costs (per unit) | 30 | $0 | $0 |
| Existing APT Maintenance Costs (per unit) | 6 | $0 | $0 |
| Non-Ad Benches (per unit) | 120 | $0 | $0 |
| Administrative Costs (per year) | 1 | $0 | $0 |
| Total Average Annual Operating Costs | | | $0 |
4. Additional Program Elements for the City's Consideration: please provide capital and maintenance costs for ePaper screens, Shade Structures, Bike Parking Shelters, and replacement APTs and Green Roofs. Quantities for these may not be adjusted.
Complete additional fields for types, quantities and unit costs for any other Program Elements you are proposing. You may add rows as needed.
Annual Maintenance Costs should be based on new units listed here as Additional Program Elements; DO NOT include costs for Required Prog. Elements (box 2) or for existing Green Roofs and APTs (box 3) in this cost. Quantities for these may not be adjusted.
| Additional Program Element | Quantity | Unit Cost | Total |
| ePaper Screens | 500 | $0 | $0 |
| Shade Structures | 40 | $0 | $0 |
| Bike Parking Shelters | 20 | $0 | $0 |
| Replacement Automated Public Toilets (APTs) | 6 | $0 | $0 |
| Replacement Green Roofs | 30 | $0 | $0 |
| Temporary Amenities / Modular Infrastructure | 100 | $0 | $0 |
| Digital Urban Panel / City Information Panel | 50 | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | Total Additional Capital Costs | $0 |
| Maintenance for Additional Prog. Element | | | |
| ePaper Screens | 500 | $0 | $0 |
| Shade Structures | 40 | $0 | $0 |
| Bike Parking Shelter Maint. Costs | 20 | $0 | $0 |
| Replacement Automated Public Toilets (APTs) | 6 | $0 | $0 |
| Replacement Green Roofs | 30 | $0 | $0 |
| Temporary Amenities / Modular Infrastructure | 100 | $0 | $0 |
| Digital Urban Panel / City Information Panel | 50 | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| | $0 | $0 |
| Total Additional Operating Costs | | | $0 |
| 5. Please complete fields for Discretionary Maintenance Unit Costs. Quantities may not be adjusted. | | | |
| Discretionary Maintenance: Average Annual Unit Costs/Fees | | | |
| Item | Quantity | Annual Cost per Unit | Total |
| Clocks Maintenance Costs | 9 | $0 | $0 |
| Plaza Maintenance Costs | 3 | $0 | $0 |
| Flagpole Maintenance Costs | 10 | $0 | $0 |
| Total Discretionary Maintenance Costs | | | $0 |
2. Revenue Projections
| FIRM NAME: |
| Revenue Projections Worksheet: Enter your Firm's name above and complete Boxes 1 and 2. Gross Revenue figures per year will automatically populate into Capex Recovery and City Share $ formulas on the next two tabs. |
| 1. Complete revenue projections below for Required Program Elements Only. Under each heading for a program element, estimate your total number of units for that program element that are revenue ready at the beginning of each year (left columns) and enter your revenue projections for each year based on the number of units in the corresponding cell to the right. Please include any partial-year revenue for units installed after the beginning of the year. Total Revenue Ready Units (Column B) and Anticipated Gross Revenue / Total (Column AC) auto-calculate based on your inputs. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| REQUIRED PROGRAM ELEMENTS ADVERTISING | | Anticipated Gross Revenue by Program Element | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| Year | TOTAL Revenue Ready Units at Beginning of Year | Existing Bus Shelters | | Existing Bus Shelters Converted to Digital | | New Standard Shelter - Static Ad | | New Standard Shelter - Digital Ad | | New Micro-Shelter | | | | | | | | | | | | | | | | | | | | |
| Static Ad | | New Micro-Shelter | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| Digital Ad | | New High Capacity Shelters - Static Ad | | New High Capacity Shelters - Digital Ad | | Existing Digital Urban Panel (one digital face) | | Existing Static CIP or Pillar | | Existing Static CIP or Pillar Converted to Digital | | Existing Trash Receptacles | | New Trash Receptacles | | Existing APTs | | Anticipated Annual Gross Revenue | | | | | | | | | | | | | |
| | | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | |
| Year 1 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 2 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 3 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 4 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 5 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 6 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 7 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 8 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 9 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 10 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | TOTAL | $0.00 |
| 2. Additional Program Elements for the City's Consideration: Complete units per year and revenue projections for any additional program elements listed in Box 4 on the Capital & Operating Costs sheet if applicable. Bidders are asked to consider revenue opportunities for clocks, plazas, and flagpoles listed in Discretionary Maintenance (Box 5 - Capital & Operating Costs) and provide projections if applicable. This information will not be comparatively evaluated but will be considered for inclusion in the resulting contract. | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| ADDITIONAL PROGRAM ELEMENTS ADVERTISING | | Anticipated Gross Revenue by Program Element | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| Year | TOTAL Revenue Ready Units at Beginning of Year | Shade Structures | | Bike Parking Shelters | | Replacement APTs | | Temporary Amenities / Modular Infrastructure | | Digital Urban Panel / CIP (new or replacement) | | Sponsored Clocks | | Plaza Pop-ups | | Sponsored Flagpoles | | Other (List Item) | | Other (List Item) | | Other (List Item) | | Other (List Item) | | Other (List Item) | | Other (List Item) | | Anticipated Annual Gross Revenue |
| | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | Units per Year | Revenue | |
| Year 1 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 2 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 3 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 4 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 5 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 6 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 7 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 8 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 9 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| Year 10 | 0 | | | | | | | | | | | | | | | | | | | | | | | | | | | | | $0.00 |
| | | | | | | | | | | | | | | | | | | | | | | | | | | | | TOTAL | $0.00 |
3. Capital Investment
| FIRM NAME: |
| Bus Shelters & Other Proposed Program Elements Capital Investment: Enter your Firm's name above. Complete Boxes 1 and 2. |
For each contract year, estimate the total capital expense and enter it in the CAPEx IN (Column B) fields, enter the total units of program elements associated with the expense (Column C), and the percent of Gross Revenue used for CAPEx recovery (Column E). Projected Gross Revenue figures (Column D) are sourced from Revenue Projections Tab. Maximum Revenue Recapture and CAPEx Balance at EOY auto-calculate based on inputs.
| If you are recovering capital costs from the City's Street Furniture Advertising Program, you must complete this page. |
| - You may not recover carrying costs for capital investment from the advertising program. |
| - Assume Consumer Price Index (CPI) at 3% per year. |
| - All capital expenditures must be recaptured from Gross Advertising Revenues only. |
| - Use your total capital costs from the Capital & Operating Costs tab; complete sections for Required and Additional Program Elements separately. |
| - Total Program Element Inventory Units (Column C) is sourced from the Revenue Projections Tab but can be modified if needed. |
| 1. REQUIRED PROGRAM ELEMENTS | | | | | | |
| Year | CAPEx IN | Total Required Program Element Inventory Units | Projected Gross Revenue | % CAPEx Recovery from Gross Revenue | Maximum Revenue Recapture | CAPEx Balance EOY |
| 1 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 2 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 3 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 4 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 5 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 6 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 7 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 8 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 9 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 10 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 2. ADDITIONAL PROGRAM ELEMENTS | | | | | | |
| Year | CAPEx IN | Total Additional Program Element Inventory Units | Projected Gross Revenue | % CAPEx Recovery from Gross Revenue | Maximum Revenue Recapture | CAPEx Balance EOY |
| 1 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 2 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 3 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 4 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 5 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 6 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 7 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 8 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 9 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
| 10 | $ - 0 | 0 | $ - 0 | 0% | $ - 0 | $ - 0 |
4. Revenue Share
| FIRM NAME: |
| REVENUE SHARE: Only Scenario 1, Required Inventory and Maintenance, will be comparatively assessed. |
| Enter your Firm's name above. Complete MAG fields (Columns C and H) if you are offering one. For each contract year, enter the percentage of revenue share you are offering to the City (Columns D and I). |
| - Firms may propose scenarios with or without Minimum Annual Guarantees (MAGs). |
| - City Share $ columns will calculate automatically. Sourced from Revenue Projections tab. |
| *Percentages displayed are placeholders only.* |
| Scenario 1: REQUIRED INVENTORY & MAINTENANCE | | | | Scenario 3: REQ. & ADDT'L INVENTORY; REQUIRED MAINTENANCE | | | |
| Assumes Capital & Operating Costs Boxes 2 & 3; Revenue Projections tab source Box 1 only | | | | Assumes Capital & Operating Costs Boxes 2, 3, 4; Revenue Projections tab source Box 1 + Box 2 | | | |
| MAG (Optional) | City Share % | City Share $ | | MAG (Optional) | City Share % | City Share $ |
| Year 1 | | 50.0% | $ - 0 | Year 1 | | 50.0% | $ - 0 |
| Year 2 | | 50.0% | $ - 0 | Year 2 | | 50.0% | $ - 0 |
| Year 3 | | 50.0% | $ - 0 | Year 3 | | 50.0% | $ - 0 |
| Year 4 | | 50.0% | $ - 0 | Year 4 | | 50.0% | $ - 0 |
| Year 5 | | 50.0% | $ - 0 | Year 5 | | 50.0% | $ - 0 |
| Year 6 | | 50.0% | $ - 0 | Year 6 | | 50.0% | $ - 0 |
| Year 7 | | 50.0% | $ - 0 | Year 7 | | 50.0% | $ - 0 |
| Year 8 | | 50.0% | $ - 0 | Year 8 | | 50.0% | $ - 0 |
| Year 9 | | 50.0% | $ - 0 | Year 9 | | 50.0% | $ - 0 |
| Year 10 | | 50.0% | $ - 0 | Year 10 | | 50.0% | $ - 0 |
| TOTAL $ / AVG % | $ - 0 | 50.0% | $ - 0 | TOTAL $ / AVG % | $ - 0 | 50.0% | $ - 0 |
| Scenario 2: REQ. INVENTORY, REQ. MAINTENANCE, AND DISCRETIONARY MAINT. | | | | Scenario 4: REQ. & ADDT'L INVENTORY; REQ. & DISCRETIONARY MAINTENANCE | | | |
| Assumes Capital & Operating Costs Boxes 2, 3, 5; Revenue Projections tab source Box 1 only | | | | Assumes Capital & Operating Costs Boxes 2, 3, 4, 5; Revenue Projections tab source Box 1 + 2 | | | |
| MAG (Optional) | City Share % | City Share $ | | MAG (Optional) | City Share % | City Share $ |
| Year 1 | | 50.0% | $ - 0 | Year 1 | | 50.0% | $ - 0 |
| Year 2 | | 50.0% | $ - 0 | Year 2 | | 50.0% | $ - 0 |
| Year 3 | | 50.0% | $ - 0 | Year 3 | | 50.0% | $ - 0 |
| Year 4 | | 50.0% | $ - 0 | Year 4 | | 50.0% | $ - 0 |
| Year 5 | | 50.0% | $ - 0 | Year 5 | | 50.0% | $ - 0 |
| Year 6 | | 50.0% | $ - 0 | Year 6 | | 50.0% | $ - 0 |
| Year 7 | | 50.0% | $ - 0 | Year 7 | | 50.0% | $ - 0 |
| Year 8 | | 50.0% | $ - 0 | Year 8 | | 50.0% | $ - 0 |
| Year 9 | | 50.0% | $ - 0 | Year 9 | | 50.0% | $ - 0 |
| Year 10 | | 50.0% | $ - 0 | Year 10 | | 50.0% | $ - 0 |
| TOTAL $ / AVG % | $ - 0 | 50.0% | $ - 0 | TOTAL $ / AVG % | $ - 0 | 50.0% | $ - 0 |
5. Price Proposal Explanation
| FIRM NAME: |
| Price Proposal Explanation: Enter your Firm's name above. |
| Please provide a rationale for your Price Proposal in 500 words or less. |
| You may provide this on a separate sheet as an attachment to the Price Proposal Forms. |
Bid Summary
| FIRM NAME: |
| BID SUMMARY: Please enter your Firm's name above. Do not make any other edits to this page. Confirm your "Total Price for Contract Term" (Cell D12) and your total offer under Scenario 1 (Row 26). If you need to amend any portion, please do so on the Capital & Operating Costs tab and the Revenue Share tab. |
| - This sheet summarizes your firm's bid sourcing information from Capital & Operating Costs and Revenue Share tabs. |
| - This sheet is for City Evaluation; changes should be made on source tabs only. |
| Cells are locked. |
| Total Price for 10 Years | |
| Total Costs of Required Items | Total |
| Total Capital Costs | $0 |
| Total Operating Costs (x10) | $0 |
| Total Price for Contract Term | $0 |
| SCENARIO 1: REQUIRED INVENTORY & MAINTENANCE ONLY | | | |
| MAG (Optional) | City Share % | City Share $ |
| Year 1 | $ - 0 | 50.0% | $ - 0 |
| Year 2 | $ - 0 | 50.0% | $ - 0 |
| Year 3 | $ - 0 | 50.0% | $ - 0 |
| Year 4 | $ - 0 | 50.0% | $ - 0 |
| Year 5 | $ - 0 | 50.0% | $ - 0 |
| Year 6 | $ - 0 | 50.0% | $ - 0 |
| Year 7 | $ - 0 | 50.0% | $ - 0 |
| Year 8 | $ - 0 | 50.0% | $ - 0 |
| Year 9 | $ - 0 | 50.0% | $ - 0 |
| Year 10 | $ - 0 | 50.0% | $ - 0 |
| TOTAL/AVG | $ - 0 | 50.0% | $ - 0 |