REVISED Scope of Work - small~1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: September 29th, 2021 File# 1-21-024

LOCATION: White Pines State Forest

PROJECT TITLE: Cabin #7 and #9-12 Roof Replacement Project

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to make needed roof repairs and replacement for Cabin #7 and Cabin #9-12 (1 building, 4 rooms) within White Pines State Forest due to a tree falling on the roof. The existing cabins were constructed in the mid 1930’s, most by the CCC. It was remodeled in the 1980’s. Cabin #7 is roughly 600 square feet and #9-12 is roughly 2500 square feet of roof.

SCOPE OF WORK:

· Remove existing shingles and felt paper.

· Remove any all Rigid Insulation board.

· Inspect existing decking for rot or damage.

· Replace any rotted or damaged decking as described below.

· Remove and replace damage white pine beams (Cabin #7).

· Remove and replace damaged roof rafters (Cabin #9-12).

· Install new Rigid Insulation.

· Install Ice & Water dams in all valleys and edge of roof.

· Install synthetic underlayment as described in specs.

· Remove any damaged nailer board and plywood in eave detail and install new.

· Remove and replace fascia boards.

· Install new aluminum wrap over fascia boards, color brown.

· Install new pre-finished drip edge, color brown.

· The contractor will remove and replace all vent boots.

· The contractor will remove and replace all chimney flashings and make sure it is sealed.

· The contractor will properly seal and caulk around all roof penetrations.

· Install 3-tab composite asphalt shingles with 25-30-year warranty.

· Under the base bid the contractor is required to include the amount of decking material needed to be removed and reinstalled/replaced due to damaged caused by falling trees.

· The contractor is required to clean-up all construction debris and haul off site.

· The contractor is required to provide a cost per square foot to replace any rotten decking that may be found in the nondamaged areas.

· The contractor will paint the replaced beams and all exposed wood that has been replaced as part of this project. DNR will provide the paint.

· The contractor will disconnect and reconnect any the electrical conduit/fixture attached to any damaged beams that need to be replaced.

ATTACHMENTS:

The following documents are included:

1) Location map

2) Aerial Location Map

3) Cabin #9-12 Photos

4) Existing Rafter Floor Plan (Cabin #7)

5) Existing typical Eave Detail

6) Existing cabin wall and roof detail

7) Cabin #7 photos

8) Beam #1 and #2 photos

9) Beam #3 photos

PROJECT SPECIFICATIONS:

Cabin #9-12 Roof Covering: The cabin has three layers of asphalt shingles and are in very poor condition. They have out lived their useful life and need replacing. The first step is to remove all the shingles, felt paper, and rigid insulation depositing the materials in a dumpster that should be included in this project, so all debris can be properly disposed of offsite. The contractor will provide all labor, equipment and materials needed to remove the asphalt shingle roofing material, underlayment, rigid insulation. Once all the roofing materials have been removed the decking needs to be examined closely for damaged, rotted or soft spots, especially in the valleys and overhangs, if the rest of the decking is found to be in good condition, cover the entire roof areas with rigid insulation as described below.

Decking Repairs: A majority of the cabins’ decking consist of one inch pine boards, 6 to 12 inches wide. The lower 24” to 30” inches of decking above the overhangs has been prone to wood rot and should be examined closely. Any decking replacement will need to be removed and replaced in-kind with new decking material. The damaged decking where the trees broken through the roof is roughly 64 sq ft, if decking is replaced, make splice joints over (on) rafters, not between rafters.

Synthetic Underlayment: The rigid insulation must be covered with felt that meets manufacture specifications prior to the new roofing system being installed. Apply number of plies required by the governing code, or at least one ply, with each ply overlapping the previous ply a minimum of 6 inches and ends lapped at least 18 inches. Valleys install in accordance with manufacturer’s instructions with a minimum 6 inch overlap in direction of flow.

Rigid Insulation: Composite board consisting of rigid urethane or polyisocyanurate insulation factory foamed and bonded between a top layer of nailable wood particle board or structural cellulose board and a bottom layer of asphalt impregnated roofing felt; Total thickness to be 1 ½”; Minimum uncut size to be 2’-7” x 3’-11”; Minimum aged R value to be 11.

Acceptable Manufacturers for Rigid Insulation:

Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

Drip Edge & Rake Edge Metal: Install a brown aluminum drip edge around the perimeter of the roof. The drip edge should be 0.024” aluminum, pre-finished; 3” deck flange, with 1 ½ inch fascia, with a 3/8” drip at lower edge.

Ice & Water Dam Sheets: Required in all eaves and valleys. Acceptable manufacturers, same as shingle suppliers listed below. Ice & water dams should be installed by centering a 36” wide sheet in the valley and attach to the deck by nailing on edge 18” oc., 1” from the edge. Press the sheet into the valley, and then nail the second edge like the first. Laps to be 6” with water flow.

Nails: STAPLES ARE NOT PERMITTED. Pneumatic nailing may be permitted once the contractor has proven to the Regional Engineer that the nail guns ability to nail consistently drive nails flush into the decking as desired.

Nails: If nails are used they are required to be Galvanized roofing nails, 11 gauge minimum, 3/8 inch diameter head, barbed or deformed shank, and of sufficient length to penetrate ¾ inches into solid wood decking, do not penetrate the deck. Use four (4) nails per shingle. Place nails 5/8” above top of each cutout and 1” from each edge of shingle. Drive nail heads flush with top of shingles.

Step Flashing: Nailable substrate: .024 mill finish aluminum, 8 inches by 7 inches overall, bent in the middle 90 degrees to form two 4 inch by 7 inch areas.

Step Flashing: Masonry substrate: Step Flashing and Counter flashing: .024 mill finish aluminum per SMACNA’S “Architectural Sheet Metal Manual” 5th edition, figures 4-17A & 4-17B, page 4.34.

Closed Cut Valleys: Extend shingles from onside of the valley only at least 12” beyond the valley center. DO NOT nail within 8” inches of the centerline. Secure shingle within the 8” of the valley centerline with plastic roof cement only, no nails.

Cabin #7

Roof Covering: The cabin has three layer of asphalt shingles and are in very poor condition. They have out lived their useful life and need replacing. The first step is to remove all the shingles, felt paper, and rigid insulation depositing the materials in a dumpster that should be included in this project, so all debris can be properly disposed of offsite. The contractor will provide all labor, equipment and materials needed to remove the asphalt shingle roofing material, underlayment, rigid insulation. Once all the roofing materials have been removed the decking needs to be examined closely for damaged, rotted or soft spots, especially in the valleys and overhangs. The deck the be removed and salvaged for possible reinstallation over the three damaged white pine timber beams. The beams will be removed and replaced with like material and deck installed over top of beams. If damaged decking is found in other areas refer to the decking section regarding the appropriate repairs needed. If the decking is found to be in good condition, cover the entire roof areas with rigid insulation as described below.

Decking Repairs: A majority of the cabins’ decking consist of one inch pine boards, 6 to 12 inches wide. The lower 24” to 30” inches of decking above the overhangs has been prone to wood rot and should be examined closely. If this area is found to be rotted, this decking will need to be removed and replaced in-kind with new decking material. If decking is replaced, make splice joints over (on) rafters, not between rafters.

Underlayment: The rigid insulation must be covered with felt that meets manufacture specifications prior to the new roofing system being installed. Apply number of plies required by the governing code, or at least one ply, with each ply overlapping the previous ply a minimum of 6 inches and ends lapped at least 18 inches. Valleys install in accordance with manufacturer’s instructions with a minimum 6 inch overlap in direction of flow.

Rigid Insulation: Composite board consisting of rigid urethane or polyisocyanurate insulation factory foamed and bonded between a top layer of nailable wood particle board or structural cellulose board and a bottom layer of asphalt impregnated roofing felt; Total thickness to be 1 ½”; Minimum uncut size to be 2’-7” x 3’-11”; Minimum aged R value to be 11.

Acceptable Manufacturers for Rigid Insulation:

Manufacturers listed below have been recognized for providing quality products with superior performance by such entities as Underwriters Laboratories (UL), Applied Research Laboratory (ARL), or consumer-based organizations such as Consumer Reports. They are chosen to describe the standard of quality, performance and characteristics desired and is not intended to limit or restrict competition.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

Drip Edge & Rake Edge Metal: Install a brown aluminum drip edge around the perimeter of the roof. The drip edge should be 0.024” aluminum, pre-finished; 3” deck flange, with 1 ½ inch fascia, with a 3/8” drip at lower edge.

Ice & Water Dam Sheets: Required in all eaves and valleys. Acceptable manufacturers, same as shingle suppliers listed below. Ice & water dams should be installed by centering a 36” wide sheet in the valley and attach to the deck by nailing on edge 18” oc., 1” from the edge. Press the sheet into the valley, and then nail the second edge like the first. Laps to be 6” with water flow.

Nails: STAPLES ARE NOT PERMITTED. Pneumatic nailing may be permitted once the contractor has proven to the Regional Engineer that the nail guns ability to nail consistently drive nails flush into the decking as desired.

Nails: If nails are used they are required to be Galvanized roofing nails, 11 gauge minimum, 3/8 inch diameter head, barbed or deformed shank, and of sufficient length to penetrate ¾ inches into solid wood decking, do not penetrate the deck. Use four (4) nails per shingle. Place nails 5/8” above top of each cutout and 1” from each edge of shingle. Drive nail heads flush with top of shingles.

Step Flashing: Nailable substrate: .024 mill finish aluminum, 8 inches by 7 inches overall, bent in the middle 90 degrees to form two 4 inch by 7 inch areas.

Step Flashing: Masonry substrate: Step Flashing and Counter flashing: .024 mill finish aluminum per SMACNA’S “Architectural Sheet Metal Manual” 5th edition, figures 4-17A & 4-17B, page 4.34.

Closed Cut Valleys: Extend shingles from onside of the valley only at least 12” beyond the valley center. DO NOT nail within 8” inches of the centerline. Secure shingle within the 8” of the valley centerline with plastic roof cement only, no nails.

PROJECT REQUIREMENTS:

1) Experience:

a. The awarded Contractor must have experience working on wood shake roofing projects with IDNR; or 3 years of similar experience in the wood shake roofing industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

b. The awarded Contractor and/or their sub must have experience working on Civilian Conservation Corp (CCC) structures with IDNR; or 3 years of experience working on CCC structures, be able to provide documentation of the completion of at least 5 projects similar in size and scope to this one, and be able to provide a Letter of Reference from the Owner of a CCC structure describing work/repairs on a CCC structure.

2) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

Roofing - IL Dept. of Professional Regulation

3) Work Completed by Prime Contractor:

A minimum of seventy percent (70%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

4) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

5) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items before any work can be started:

a. Shingles

b. Synthetic Underlayment

c. Rigid Insulation

d. Ice & Water

e. Decking boards

f. Vent boots

g. Timber Rafter Beams

h. Lumber to decking and rafters

6) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

7) Extended Warranty:

Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date. This includes, but is not limited to, heating, ventilating, air conditioning, temperature control and test and balance work, as specified.

10) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

11) Deliverables and Staff Training:

N/A

12) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

13) COVID-19 Requirements:

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

16) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

17) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

19) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

20) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

21) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

22) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

23) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

24) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment, and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

26) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

27) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

28) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date.

29) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

30) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

31) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

BID REQUIREMENTS:

3) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to LeighAnn.Henline2@illinois.gov .

5) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO LeighAnn.Henline2@illinois.gov - ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.