Revised Scope.pdf

EXHIBIT ‘A’

Scope of Services

Florida Department of Transportation District One

US 41 ATSPM Upgrades

DOT-ITB-24-1332-JC

I. PURPOSE

The Florida Department of Transportation (FDOT) District One, hereafter referred to as the

"Department", is seeking to obtain Vendor bids for construction services for automated traffic signal performance measures (ATSPM) upgrades along US 41 in Manatee County at the signalized intersections listed in Table 1.

Table 1: Project Intersections

Major Street Minor Street

SR 45 (US 41) Bayshore Gardens Parkway

SR 45 (US 41) SR 70 (53rd Avenue W)

SR 45 (US 41) SR 684 (Cortez Road)

SR 55 (US 41) 26th Avenue W/E

SR 55 (US 41) 17th Street E

The implementation of near real-time performance measures through the deployment of ATSPM seeks to improve travel reliability, recurring congestion, and non-recurring congestion due to incidents along

US 41.

II. SCOPE OF WORK

The Department is seeking a Vendor to upgrade/replace vehicle detection systems, traffic signal controllers, traffic signal controller cabinets, and ancillary hardware to allow for the collection and forwarding of ATSPM data. At a minimum the systems are expected to:

Provide lane-by-lane presence detection along each approach to the signalized intersections.

Provide advance detection for all lanes approaching each signalized intersection.

Have each detection zone configured on individual channels in the traffic signal controller.

Provide Advanced Transportation Controllers (ATC) and controller firmware capable of high-resolution data logging.

Upgrade traffic signal controller cabinets to Size 6 NEMA TS2 Type 1 cabinets. Includes all effort needed to relocate/upgrade and reconnect existing equipment, power service, and fiber optic communications.

Install uninterruptible power supplies (UPS) to provide back-up power to traffic signals in the event of a disruption to utility power service.

For all elements, the work includes all labor, material, tools, equipment, hardware, and software to provide, install, integrate, and test a fully functional system.

Equipment must be installed within FDOT right-of-way. The Vendor is responsible for obtaining the necessary surveying and permitting approvals to begin construction of the system.

a. Contract Documents

The documents and attachments listed below are hereby incorporated into, and made part of, this ITB as though fully set forth herein. Bidders must meet the requirements and provide the work and materials described and specified in the following documents and all other requirements of this ITB:

i. Signalization Plans (Exhibit ‘B’)

US 41 Automated Traffic Signal Performance Measure Upgrades

The Signalization Plans are schematic in nature based on existing field conditions and may not be reflective of actual conditions that the Vendor may encounter. Only limited field reviews have occurred to verify the integrity and condition of existing conduit and pull boxes.

ii. Design Justification Memo for Sole Sourced Products or Services (Exhibit ‘C’)

iii. FDOT Standard Specifications for Road and Bridge Construction FY 2023-24 https://www.fdot.gov/programmanagement/implemented/specbooks/default.shtm

iv. FDOT Standard Plans FY 2023-24 https://www.fdot.gov/design/standardplans/current

III. GENERAL REQUIREMENTS

a. Provide all labor, equipment, materials, tools, transportation, supplies, insurance, incidentals, mobilization, demobilization, and maintenance of traffic (MOT) necessary to provide ATSPM upgrades as required and specified in the Contract documents.

b. Length of Contract: Work performance duration is a maximum of 105 calendar days. This includes active work only (at the time the Vendor starts work) and testing, and not material acquisition/procurement and fabrication.

c. All existing infrastructure, equipment, and conditions must be field verified as to the character, quality, and quantity of work to be performed and materials to be furnished in the performance of the construction services.

d. The Vendor must base their bid proposal solely on their field investigation, verification, and review of field conditions, and notify the Department of any deviations or disagreements found in the Signalization Plans, general conditions, or existing field conditions.

e. All necessary precautions must be taken during construction activities to avoid damage to the existing Department and Manatee County signal system infrastructure and equipment, minimize the fiber optic network downtime, and protect vehicular and pedestrian traffic and any signal structures during all phases of construction.

f. Any damage caused by the activities of the Vendor and/or its sub-Vendors will be the responsibility of the Vendor and repaired within 24 hours at no cost to the Department.

g. All work sites must be maintained in a clean and safe condition. At the end of each workday, all sites must be verified to be free of debris and materials. Underground work will be covered if possible. If underground work sites must be left open, Vendor must use caution tape to clearly identify hazardous areas and an approved method to prevent injury to motorists and pedestrians. Any open ground or equipment in a travel way or clear zone must be protected by approved barriers and in compliance with FDOT MOT/temporary traffic control (TTC) standards and specifications.

h. All shop drawings must be submitted for approval by the Department.

IV. PRODUCTS AND MATERIALS: GENERAL

All products and materials provided must meet the following minimum products and materials requirements:

a. All products and materials furnished and installed on this project must adhere to the FDOT Standard Specifications and the requirements set forth herein and in the Signalization Plans.

b. Utilize products listed on the FDOT Approved Products List (APL) and Qualified Products List (QPL) unless otherwise described herein or specified in the Signalization Plans. All products provided and installed on this project must be submitted to the Department for review and approval.

c. The list of pay items in Table 3 are intended to define the work to be performed as depicted in the Signalization Plans. This listing is not intended to be all-inclusive, and it is the Vendor’s responsibility to incorporate into their bid proposal any additional items that are not called out in the plans and contract documentation or as needed. No guarantee is implied or inferred of total quantities to be procured/installed. The Department will pay actual quantities per pay item installed and accepted.

Table 3: Pay Item Summary

Pay Item Description Unit Total

101-1 MOBILIZATION LS 1

102-1 MAINTENANCE OF TRAFFIC, 5 INTERSECTIONS LS 1

102-104 TEMPORARY SIGNALIZATION AND MAINTENANCE, 5 INTERSECTIONS LS 1

107-107-1

TEMPORARY TRAFFIC DETECTION AND MAINTENANCE, 5

INTERSECTIONS LS 1

611-1-1 ITSFM SUBSURFACE DOCUMENTATION- PROJECT LENGTH MI 1.000

611-2-1 ITSFM LOCATION DOCUMENTATION- INTERSECTION EA 5

630-2-11 CONDUIT, FURNISH & INSTALL, OPEN TRENCH LF 76

630-2-12 CONDUIT, FURNISH & INSTALL, DIRECTIONAL BORE LF 575

632-7-4 SIGNAL CABLE, ADJUST PI 3

633-1-420 FIBER OPTIC CABLE, RELOCATE, UNDERGROUND LF 35

633-2-31 FIBER OPTIC CONNECTION, INSTALL, SPLICE EA 36

633-3-12 FIBER OPTIC CONNECTION HARDWARE, F&I, SPLICE TRAY EA 3

633-3-13

FIBER OPTIC CONNECTION HARDWARE, F&I, PRETERMINATED

CONNECTOR ASSEMBLY EA 36

633-3-16

FIBER OPTIC CONNECTION HARDWARE, F&I, PATCH PANEL- FIELD

TERMINATED EA 3

Pay Item Description Unit Total

633-6 FIBER OPTIC CABLE LOCATOR DA 75

635-2-11 PULL & SPLICE BOX, F&I, 13" x 24" COVER SIZE EA 10

639-1-420 ELECTRICAL POWER SERVICE, RELOCATE, UNDERGROUND AS 3

639-2-4 ELECTRICAL SERVICE WIRE, RELOCATE LF 40

639-4-7 EMERGENCY GENERATOR - HARNESS FOR CABINET RETROFIT EA 3

660-3-11

VEHICLE DETECTION SYSTEM- MICROWAVE, FURNISH & INSTALL

CABINET EQUIPMENT EA 7

660-3-12

VEHICLE DETECTION SYSTEM- MICROWAVE, FURNISH & INSTALL,

ABOVE GROUND EQUIPMENT EA 32

660-3-42

VEHICLE DETECTION SYSTEM - MICROWAVE, RELOCATE, ABOVE

GROUND EQUIPMENT EA 2

660-4-41 VEHICLE DETECTION SYSTEM- VIDEO, RELOCATE CABINET EQUIPMENT EA 1

660-4-60 VEHICLE DETECTION SYSTEM- VIDEO, REMOVE EA 14

660-6-421

VEHICLE DETECTION SYSTEM- AVI, BLUETOOTH RELOCATE, CABINET

EQUIPMENT EA 2

665-1-40 PEDESTRIAN DETECTOR, RELOCATE EA 1

670-5-112 TRAFFIC CONTROLLER ASSEMBLY, F&I, NEMA, 2 PREEMPTION AS 3

670-5-600

TRAFFIC CONTROLLER ASSEMBLY, REMOVE CONTROLLER WITH

CABINET AS 3

671-2-11

TRAFFIC CONTROLLER WITHOUT CABINET, F&I IN EXISTING CABINET,

NEMA EA 2

671-2-60 TRAFFIC CONTROLLER, REMOVE- CABINET TO REMAIN EA 2

676-1-500 TRAFFIC SIGNAL CONTROLLER CABINET, ADJUST/MODIFY EA 2

678-1-102

CONTROLLER ACCESSORIES- REPLACE EXISTING, FURNISH & INSTALL,

TYPE 6 CONFLICT MONITOR EA 2

682-1-400 ITS CCTV CAMERA, RELOCATE EA 1

684-1-4 MANAGED FIELD ETHERNET SWITCH, RELOCATE EA 3

685-1-14

UNINTERRUPTIBLE POWER SUPPLY, FURNISH AND INSTALL,

ONLINE/DOUBLE CONVERSION WITH CABINET EA 3

999-25 INITIAL CONTINGENCY AMOUNT, DO NOT BID LS -

V. SIGNALIZATION UPGRADES

a. Traffic Signal Controller/Cabinet Replacements and Modifications Traffic signal controllers shall be upgraded to TS2 Type 1 Advance Transportation Controllers

(ATC) capable of high-resolution data logging for the collection of ATSPM data. Existing ATC to remain shall have the controller firmware upgraded to the latest version approved by Manatee County capable of collecting ATSPM data.

In existing cabinets to remain, modify traffic signal controller cabinets to incorporate proposed vehicle detection systems as shown in the Signalization Plans.

Where traffic signal controller cabinets are being replaced, proposed cabinets and installation procedures shall meet the requirements in the FDOT Standard Specifications. Includes modifying existing cabinet bases as needed to provide a level base to accommodate proposed Size 6 NEMA TS2 Type 1 cabinets.

Existing equipment to remain located in the traffic signal controller cabinet shall be disconnected, relocated, and reconnected in the proposed cabinet to provide a fully functional traffic signal system. Care should be taken not to damage existing equipment to remain. Utilize existing power service. Reconnect existing emergency generator cabinets and uninterruptible power supplies to proposed traffic signal controller cabinets. Relocation will be considered incidental to the appropriate pay items (fiber optic communications, etc.).

If existing or spare conduits cannot be used to route existing or proposed cables, the Vendor shall core-drill existing controller cabinet base and install new conduits. When additional conduits are required, the conduit shall be a minimum of 3 inches in diameter. The Vendor shall protect internal cabinet and equipment components from dust and debris caused by core drilling.

Submit cabinet layout diagrams to the Department for review and approval.

b. Fiber Optic Communications and Network Equipment Relocation

Where traffic signal controller cabinets are being replaced as shown in the Signalization Plans, the following work to be performed will include disconnecting the existing fiber optic drop cable from the existing signal cabinet, pulling back slack fiber optic cable to the nearest splice box or vault, rerouting, and reconnecting the existing fiber optic drop cable in the proposed cabinet.

Managed field ethernet switches (MFES) will be disconnected, relocated to newly installed traffic signal controller cabinets, reconnected, and tested. Patch cables as shown in the Signalization Plans required for reconnection of the MFES are considered incidental.

All communications and network equipment must be tested per the FDOT Standard Specifications. Coordinate with Manatee County and the Department to demonstrate network communications from the Regional Traffic Management Center. All testing and integration support will be considered incidental to the appropriate pay items (fiber optic communications, etc.).

c. Vehicle Detection Installation and Configuration

Install microwave vehicle detection systems at the locations shown in the Signalization Plans.

Installation shall follow the FDOT Standard Specifications and the manufacturer’s recommendations. Stop bar presence/turning movement count detectors shall be capable of lane-by-lane detection along each approach to the signalized intersections. Advance detectors shall be capable of detecting all approaching lanes along each approach to the signalized intersections. The minimum required detection zones are shown in the Signalization Plans.

Except as noted in the Signalization Plans, all vehicle detection system cables will be placed in existing conduit and pull boxes. Great care must be exercised to avoid damage to any existing cables that are to remain.

Configure the detection system zones as shown in the Signalization Plans with each detection zone being assigned an individual channel within the traffic signal cabinet and controller.

Any necessary mounting equipment and hardware including poles and mounting accessories shall be included in the cost of the detection system.

Follow vehicle detection acceptance testing as defined in the FDOT Standard Specifications.

d. Vehicle Detection Removal

Remove existing vehicle detection systems, mounts, and cabling as shown in the Signalization

Plans. Removed equipment shall be provided to Manatee County. Great care must be exercised to avoid damage to any existing conduit, pull boxes, cables, or existing equipment that is to remain. Removal will be considered incidental to the appropriate pay items (vehicle detection installation, etc.).

e. Uninterruptible Power Supplies (UPS)

Install UPS at the locations shown in the Signalization Plans. Proposed UPS, piggyback cabinets, and installation procedures shall meet the requirements in the FDOT Standard Specifications.

f. Conduit

The Vendor shall utilize existing conduit to route proposed cabling unless otherwise shown in the Signalization Plans. Only limited field reviews have occurred to verify the integrity of existing conduit. Proofing of existing conduit will be the responsibility of the Vendor.

g. Pull Boxes

Prior to beginning construction, the Vendor shall review the condition of all existing pull boxes to be used for routing proposed cabling. The Vendor shall provide a list of non-functional pull boxes to the Department for review. Non-functional pull boxes will be made functional, as required, by the Department. Once the Department completes repair or replacement of the pull boxes, the Vendor shall assume responsibility of maintenance and repair or replacement for all pull boxes required for the project.

The Vendor’s maintenance and repair or replacement responsibilities shall include the replacement of any concrete, asphalt, sod, landscaping, and pea gravel to provide proper drainage, all materials from pull box replacement, permitting support, and MOT costs associated with the task.

In the event sidewalk panels are cut, it is expected that the entire panel will be replaced. In the event asphalt is cut, repair must be made according to industry standards.

h. FDOT ITSFM Documentation

The Vendor shall complete all supplemental ITSFM as-built documentation as defined in the FDOT Standard Specifications.

i. MOT/TTC Requirements

The following is a list of minimum MOT/TTC requirements:

MOT/TTC must be provided by the Contractor during all set-up and takedown and work activities.

Prepare and submit a MOT Plan that is signed and sealed by a Professional Engineer whenever a deviation is anticipated from the most recent edition of the FDOT Standard Plans, Index 102-600 series or the TTC Plans sheets.

All existing vehicular and pedestrian travel patterns must always be maintained.

See the TTC Plan Summary Table for lane closure restrictions. Lane closures will not be permitted on weekends (midnight Friday to midnight Sunday) or holidays. The Department may adjust lane closure times to reflect actual field conditions.

Existing posted speed limits shall be maintained through all phases of construction. See the

TTC Plan Summary Table for posted speed limits.

Provide a minimum of one-week advance notice to the Department when lane closures will be longer than two hours so that the FDOT Public Information Office (863-519-2828) can be contacted.

VI. SERVICES/MATERIALS PROVIDED BY THE DEPARTMENT

As part of this project, the Department will provide construction inspection services, coordination with local agencies, and project management support.

VII. WARRANTY

The Vendor agrees to meet all warranty requirements as detailed in the FDOT Standard Specifications.

VIII. REPORTING

The Vendor shall meet with the Department’s Project Manager, as requested, to provide updates on installation and/or any potential issues that may affect the deployment schedule. The Vendor shall provide all active warranty documentation to the Department. The Vendor shall also provide a proof of insurance per Department’s guidelines. All documentation shall be provided to the Department’s Project Manager in electronic format.

IX. WORK AUTHORIZATION

The work will be authorized in the form of a letter of authorization issued to the Vendor. The Vendor shall coordinate with the Department’s Project Manager on equipment furnishing schedule.