Revised Notice of Intent to Award - Palmer Courthouse Snow Removal.pdf

This is a Revised Notice of Intent to Award issued by the Alaska Court System for Palmer Courthouse Snow Removal Services (ITB #PAL-S-26-0005). The Alaska Court System intends to award the contract to Red Valley Services LLC following an Invitation to Bid dated August 17, 2026. The scope of work encompasses comprehensive snow removal services at the Palmer Courthouse located at 435 S. Denali Street, Palmer, Alaska, including snowplowing, snow removal, sanding, and deicing at parking lots, driveways, sidewalks, and entryways. A mandatory pre-bid inspection was held on September 3, 2026 at 1:00 PM, with bids due on September 22, 2026 at 12:00 PM and publicly opened on September 23, 2026. The contract term is three years commencing October 15, 2026 through April 15, 2029, with two one-year renewal options. The protest period for the award extends to October 12, 2026, allowing respondents to submit formal protests in accordance with Alaska Court System Procurement Guidelines Section 4-401.

The estimated base year cost for the contract is $48,000. Bidders were required to submit unit prices for five service categories: significant snowfall plowing and removal at three depth thresholds, call-out services billed hourly, lot sanding with material options, sidewalk snow removal by depth, and deicing services. Service completion requirements include all clearing and sanding by 7:30 AM daily, with 24-hour response time for packed snow and ice exceeding 1 inch depth and 2-hour emergency response during business hours. Bid security of 5% of the total basic bid amount or $500, whichever is greater, was required. Alaska bidder preferences applied, including preferences for Alaska residents, Alaska products, Alaska veterans, and businesses owned by individuals with disabilities, with preference premiums ranging from 5% to 15% above the lowest bid price. Bidders were required to provide references from at least three companies where they performed similar services for at least one full year within the prior five years and hold a valid Alaska business license.