Notice of Award - Palmer Courthouse Snow Removal.pdf

This is a Notice of Award document issued by the Alaska Court System, Leasing & Contracts Manager, awarding a contract for snow removal services at the Palmer Courthouse located at 435 S. Denali Street, Palmer, Alaska. The solicitation, issued as an Invitation to Bid on August 17, 2026, requested comprehensive snowplowing, snow removal, sanding, and deicing services across parking lots, driveways, sidewalks, and entryways. Bidders were required to submit unit prices for five service categories: significant snowfall plowing and removal with depth thresholds of 2.0"-3.9", 4.0"-7.9", and 8.0"+; call-out services for drift cleanup and path plowing billed hourly; lot sanding with heated road sand or F-chip material options; sidewalk snow removal by depth; and deicing services. All clearing and sanding must be completed by 7:30 AM daily, with a 24-hour response time for packed snow and ice exceeding 1" depth and a 2-hour response requirement for emergency call-outs during business hours. A mandatory pre-bid inspection was held on September 3, 2026, with bids due September 22, 2026 at 12:00 PM and publicly opened on September 23, 2026. The contract term is three years commencing October 15, 2026, through April 15, 2029, with two one-year renewal options.

The award was made to Red Valley Services LLC as the lowest responsible and responsive bidder with a total base bid of $56,540.00 annually, announced on October 12, 2026. Alaska bidder preference criteria were applied in the evaluation process, including preferences for Alaska residents (5%), Alaska employment programs (15%), Alaska disabled bidders (10%), Alaska disabled employees (10%), Alaska products (5%), and Alaska veterans, with these preference premiums factored into the bid tabulation. Two other bidders submitted bids: Alaska Seal Coating Inc. with a base bid of $42,200.00 and Walker Landscapes LLC with a base bid of $124,400.00; Alaska Seal Coating Inc.'s bid was withdrawn. Bid security of 5% of the total basic bid amount or $500, whichever is greater, was required. The estimated base year cost was $48,000, and bidders were required to provide references from at least three companies where they performed similar services for at least one full year within the prior five years and hold a valid Alaska business license.