Notice of Intent to Award - Palmer Courthouse Snow Removal.pdf

This is a Notice of Intent to Award issued by the Alaska Court System Leasing & Contracts Manager for snow removal services at the Palmer Courthouse located at 435 S. Denali Street, Palmer, Alaska. The solicitation, issued as ITB #PAL-S-26-0005 on August 17, 2026, seeks comprehensive snow removal services including snowplowing, snow removal, sanding, and deicing for parking lots, driveways, sidewalks, and entryways. A mandatory pre-bid inspection was conducted on September 3, 2026, with bids due September 22, 2026, at 12:00 PM and opened publicly on September 23, 2026. The contract term is three years commencing October 15, 2026, through April 15, 2029, with two optional one-year renewal periods. The scope of work requires unit pricing for five service categories: significant snowfall plowing and removal at three depth thresholds (2.0"-3.9", 4.0"-7.9", and 8.0"+), hourly call-out services for drift cleanup and path plowing, lot sanding with either heated road sand or F-chip material, sidewalk snow removal by depth, and deicing services, with all clearing and sanding completed by 7:30 AM daily and 24-hour response time for packed snow and ice exceeding 1 inch.

The Notice of Intent to Award identifies Alaska Sealcoating, Inc. as the intended awardee. The estimated base year cost is $48,000. Bidders were required to submit bid security of 5% of the total basic bid amount or $500, whichever is greater, and provide references from at least three companies where similar services were performed for a minimum of one full year within the prior five years, along with a valid Alaska business license. Alaska bidder preferences applied, including preferences for Alaska residents, Alaska products, Alaska veterans, and businesses owned by individuals with disabilities, with preference premiums ranging from 5% to 15% above the lowest bid price. Protests to the proposed award must be received by October 3, 2026, pursuant to Alaska Court System Procurement Guidelines Section 4-401.