EMERGENCY PURCHASE STATEMENT

Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60607State:ILCity:Chicago Address: 1440 W Taylor Street #2664

Vendor: Pearlie Sue Cleaning LLC

Zip: 62703State: IL City:Springfield Address: 801 South 7th Street

Division: Division of Forensic Science Agency: Illinois State Police

Emergency Purchase Details BidBuy Reference #: B- 54627

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

The emergency purchase is needed to maintain essential janitorial services at FSC‑C. ISP’s attempts to procure these services through a small purchase and later an IFB were unsuccessful due to bids exceeding thresholds, end‑of‑year resource constraints, and the need to revise the IFB based on detailed vendor questions. The revised IFB will take at least 1.5 months to complete, leaving a service gap. FSC‑C staff have been performing cleaning duties themselves, which is not sustainable and diverts them from critical responsibilities. To prevent disruption to State operations and maintain safe working conditions, an emergency procurement is required.

Provide the conditions and circumstances that led to the need for this emergency purchase:

In Spring 2026, ISP initially attempted to procure the required janitorial and custodial services as a small purchase under the $20,000 threshold; however, all bids received exceeded that limit. The procurement was then transitioned to ISP’s Procurement team for a formal solicitation, but due to labor and funding constraints at the end of the fiscal year, the solicitation could not be completed. ISP subsequently issued an IFB for these services. During the posting period, the agency received multiple detailed vendor questions. Based on their number and complexity, ISP determined that at least three (3) weeks would be required to prepare accurate responses and update the specifications. To ensure a fair, competitive, and technically accurate solicitation, ISP is canceling the current bid (B-53873) and will reissue a revised IFB. Because the revised IFB process is expected to take approximately 1.5 months before an award can be made, ISP cannot secure contracted janitorial services in the immediate term. During this gap, FSC-C staff have been performing cleaning duties themselves, diverting them from their core responsibilities and creating risks to maintaining safe and sanitary working conditions. Without contracted custodial services, ISP faces a serious potential disruption to critical State operations and risks to health and safety. Therefore, an emergency procurement is required to prevent or minimize serious disruption in critical State services while the formal IFB process proceeds.

Reason for selection of this particular vendor:

Pearlie Sue Cleaning LLC was selected because the vendor demonstrated the immediate availability and capacity to provide the required janitorial and custodial services during the period in which the IFB must be revised and reissued. Based on ISP’s assessment, the vendor can meet the operational needs of FSC‑C within the limited timeframe allowed for an emergency procurement. Selecting this vendor ensures continuity of essential services while avoiding further disruption. No commitments were made beyond what is allowable under emergency‑procurement authority.

Description of supplies or services to be provided:

Janitorial services for 3 months for the 88,000 square foot forensic lab, with approximately 2,700 square feet of restrooms and 12,000 square feet of public space and hallway. The laboratory is a four-floor building with three floors needing janitorial services. The services needed consist of the following:

a. On a daily basis the following services are needed:

i. Bathrooms must be cleaned and disinfected, including floors, walls, toilet, sink, showers, and mirrors. Trash bins must be

Page 2 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Pearlie Sue Cleaning LLC

Zip: 62703State: IL City:Springfield Address: 801 South 7th Street

Division: Division of Forensic Science Agency: Illinois State Police emptied, liners replaced, and all bathroom consumables must be replaced.

ii. Offices must have trash bins emptied and liners replaced, window blinds dusted and cleaned, and floors vacuumed and mopped.

iii. Conference rooms must have trash bins emptied and liners replaced, window blinds dusted and cleaned, desks and chairs cleaned, and floors must be vacuumed and mopped.

iv. Break rooms must have trash bins emptied and liners replaced, floors swept and mopped, paper towels and hand soap replaced. The tables, chairs, sink, counters, and microwave must also be cleaned.

v. The front reception area must have trash bins emptied, and liners replaced, counters cleaned, floors swept and mopped, carpet vacuumed, and window blinds dusted and cleaned.

vi. The entrance, vestibules, hallways, and common areas must have trash bins emptied and liners replaced, floors swept and mopped, carpet vacuumed, and window blinds dusted and cleaned.

b. On a weekly basis, the following services are needed:

i. the windows by the facilities entrances and exists must be cleaned both inside and outside.

ii. All tile floors must be spray buffed.

iii. Stairwell areas must be cleaned.

c. On a monthly basis, the following services are needed:

i. all first floor windows must be cleaned inside and outside of the facility.

d. On an as needed basis, the following services are needed:

i. Spot clean and disinfect as needed.

ii. Other janitorial tasks may be requested and agreed upon with the vendor and facilities manager.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Pearlie Sue Cleaning LLC was selected because the vendor demonstrated immediate availability and sufficient capacity to begin providing the required janitorial services within the emergency time-frame. Among the vendors considered, this vendor’s ability to mobilize promptly ensured continuity of essential operations while the IFB is revised and reissued.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

ISP evaluated vendors capable of providing janitorial services immediately and included BEP‑certified businesses in its outreach and review. Pearlie Sue Cleaning LLC, a certified WMBE vendor under the Business Enterprise Program, demonstrated immediate availability and the capacity to provide uninterrupted janitorial services during the emergency period. Selecting a BEP‑certified vendor supports program participation goals while ensuring continuity of essential operations.

Is there an active State contract available for the required supplies or services? Yes No

Page 3 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Pearlie Sue Cleaning LLC

Zip: 62703State: IL City:Springfield Address: 801 South 7th Street

Division: Division of Forensic Science Agency: Illinois State Police

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date 10/19/2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: 63,150 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Acting Agency Procurement Officer

Printed Name: Faith Coleman Date: October 20, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

a. On a daily basis the following services are needed:

i. Bathrooms must be cleaned and disinfected, including floors, walls, toilet, sink, showers, and mirrors. Trash bins must be emptied, liners replaced, and all bathroom consumables must be replaced.

ii. Offices must have trash bins emptied and liners replaced, window blinds dusted and cleaned, and floors vacuumed and mopped.

iii. Conference rooms must have trash bins emptied and liners replaced, window blinds dusted and cleaned, desks and chairs cleaned, and floors must be vacuumed and mopped.

iv. Break rooms must have trash bins emptied and liners replaced, floors swept and mopped, paper towels and hand soap replaced. The tables, chairs, sink, counters, and microwave must also be cleaned.

v. The front reception area must have trash bins emptied, and liners replaced, counters cleaned, floors swept and mopped, carpet vacuumed, and window blinds dusted and cleaned.

vi. The entrance, vestibules, hallways, and common areas must have trash bins emptied and liners replaced, floors swept and mopped, carpet vacuumed, and window blinds dusted and cleaned.

b. On a weekly basis, the following services are needed:

i. the windows by the facilities entrances and exists must be cleaned both inside and outside.

ii. All tile floors must be spray buffed.

iii. Stairwell areas must be cleaned.

c. On a monthly basis, the following services are needed:

i. all first floor windows must be cleaned inside and outside of the facility.

d. On an as needed basis, the following services are needed:

i. Spot clean and disinfect as needed.

ii. Other janitorial tasks may be requested and agreed upon with the vendor and facilities manager.