Revised_Exhibit_B_(rev._01-22-2025).pdf
PDF 192 KB Posted
- Attached to
- Tax Bill Printing and Mailing Services
- Solicitation number
- 15110-25-001
- Issued by
- San Mateo County, California
About this file
This document is Exhibit B, a pricing schedule for data processing, printing, and mailing services for a county government contract. The exhibit details a comprehensive fee schedule for various services including data processing, printing, mailing, insert services, and optional document services. The pricing is revised as of January 2025 and covers a range of specific tasks such as supplemental tax bill processing, data security infrastructure, printing fees, postage, address updates, and certified mailing programs.
The pricing structure is highly detailed, with specific costs for each service. Data processing fees start at $0.01 per document, with a monthly data security infrastructure surcharge of $50.00. Printing and mailing services include fees for page printing ($0.077 per page), inline inserts, and various envelope types. Insert services are priced for different document types, such as tax brochures and supplemental tax bill inserts, with quantities ranging from 12,000 to 195,000. Optional document services include print image archiving (with prices varying by retention period), returned mail handling, and remit tracking. The document notes that prices are subject to change based on quantity and specifications at the time of order, with most pricing effective as of January 2025.
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Text version
Exhibit B
Revised 01/22/2025
In consideration of the services provided by Contractor described in Exhibit A and subject to the terms of the Agreement, County shall pay Contractor based on the following fee schedule and terms:
Data Processing
Setup Fee – Supplemental Tax Bills $0.00 - Waived Data Processing Fee (per document) $0.01 Data Security Infrastructure Surcharge, per month $50.00
Printing and Mailing Service
Print fee per page with up to 4/4 Ink $0.077 USPS Postage Pass-through
A postage deposit will be required prior to starting service.
Inline Insert Print Fee $0.063 Black printing $0.073 Color printing
Excess Pages Handwork Surcharge (per mail piece) $0.39 Address Updates $0.35 NCOA
$0.35 ACS
Materials
Standard Paper Stock (per sheet) $0.0152 Standard Outgoing #10 Envelope $0.026 Standard Return #9 Envelope $0.023 Outgoing Flat Envelope – used for mail pieces with excess pages
$0.19
Custom #10 outgoing envelope
TEO-#10-02-TAX-COLLECTOR:
4 5/8 x 9 1/2 Special Poly Window, 24# White Wove, Printed 1/0 Used for all mailings
Standard paper content (20lb.
WW paper):
$0.0344
Recycled paper content (24lb 30 PCW paper):
$0.0423
* priced at minimum order of 300M
Pricing as of January 2025, subject to change at re-order
Custom #9 remit envelope
TEO-#09-02-PROPERTY-TAXES:
#9 Regular, 24# White Wove, Printed 2/2 Used for secured mailings, delinquents
Standard paper content (20lb.
$0.0235
Recycled paper content (24lb 30 PCW paper):
$0.0289
*priced at minimum order of 500M
TEO-#09 –03-555-COUNTY
#9 Regular, 24# White Wove, Printed 2/0 Used for supplemental mailings
$0.0235
Recycled paper content (24lb 30 PCW paper):
$0.0289
*priced at minimum order of 100M
TEO-#09-UNSECURED:
#9 Regular, 24# White Wove, Printed 2/2 Used for unsecured mailings
$0.058
Recycled paper content (24lb 30 PCW paper):
$0.0594
*priced at minimum order of 16M
Pricing as of March 2024, Blank shells sent to the County $0.03 per + shipping & handling
Certified Mailing Program
Certified Letters – data process, quality control, mail prep $0.013 Certified Letters – print fee $0.071 Standard Paper Stock (per sheet) $0.0152 Large Window #10 Certified Envelope $0.16 Certified Mail Service Fee $2.95 Electronic Return Receipt $2.00 Address Change Service $0.35
Insert Services
Treasurer Tax Brochure - 8.5”x14” 4/1 white 60# offset 195,000 quantity, 10% PCW recycled stock 30% PCW recycled content was not able to be sourced.
*Priced January 2025. Price subject to changed based off of quantity ordered and specification at the time of order.
$0.0528
Departmental Insert - 8.5”x11” 4/1 white 60# offset 195,000 quantity, 10% PCW recycled stock 30% PCW recycled content was not able to be sourced.
*Priced January 2025. Price subject to changed based off of quantity ordered and specification at the time of order
$0.0398
Tax Large Insert - 8.5”x11” 4/1 white 60# offset 195,000 quantity, 10% PCW recycled stock 30% PCW recycled content was not able to be sourced.
*Priced January 2025. Price subject to changed based off of quantity ordered and specification at the time of order
$0.0398
Supplemental Tax Bill Insert - 8.5”x14”, printed 4/4, plain uncoated 12,000 quantity, 10% PCW recycled stock
30% PCW recycled content was not able to be sourced.
*Priced January 2025. Price subject to changed based off of quantity ordered and specification at the time of order
$0.1784
Envelope Messaging (Snipes) Quoted based on specification Electronic Inserts $0.0075 per insert
Inserting Fee $0.0075 per insert
Optional Document Services
Print Image Archiving (Per Document Image), with included USPS mail tracking
$0.01 - For 12 Months of Retention $0.017 - For 18 Months of Retention $0.022 - For 24 Months of Retention $0.027 - For 36 Months of Retention
Print Image Archive API Monthly Support Fee $100.00 Returned Mail Handling $0.35 per reported returned mail piece Remit Tracking $100 monthly support fee Shipping Pass-through Handling $10.00 per box Professional Services Rate (per hour) $125.00
Exhibit B
File details come from the government source that posted it. Updated .