Revised Attachment B - Application and Certification.docx
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- Solicitation number
- S-58100-00010636
- Issued by
- Baker County, Oregon
About this file
This document is an Application and Certification for the Early Intervention and Early Childhood Special Education Providers RFA (Request for Application) 2025-27 Grant Opportunity in the state of Oregon. The RFA is seeking applications from school districts and education service districts to provide early intervention and early childhood special education services across nine designated regions in Oregon. Applicants must address key criteria including staff recruitment and retention strategies, governance structure, service area coverage, communication and collaboration plans, child find obligations, inclusion practices, cultural responsiveness, partnerships with state and local agencies, and their early intervention service delivery model. Applicants have a one-page maximum for most sections and must submit the completed application by the specified due date.
The RFA offers a maximum score of 100 points across the evaluation criteria. Funding for the grant opportunity is provided by the state, though the specific amounts are not disclosed. The RFA is open to eligible school districts and education service districts in Oregon, though no details are provided on any incumbent providers or the current service environment.
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ATTACHMENT B - APPLICATION & CERTIFICATION
EARLY INTERVENTION AND EARLY CHILDHOOD SPECIAL EDUCATION PROVIDERS
OregonBuys Bid Number S-58100-00010636 Request for Application (RFA) 2025-27 Grant Opportunity NOTE: Must be submitted with the Application to SPC RFA Attachment B
1. The evaluation team will not access links included in the application. All responses to the RFA must be written out directly in the application to be considered.
| 2. | All information beyond the maximum page(s) allowed will be redacted and not considered or scored during evaluation. |
| 3. | Page limits are maximums. There is no minimum length for responses. |
Applicant Information:
Maximum Possible score: 100 points (Please see Section 4.2 of RFA) Applicant Name:
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| Applicant Mailing Address (include city and zip): |
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| Organization Type |
School District or Education Service District name:
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| Federal Employer Identification Number (FEIN): |
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| Unique Entity Identifier (UEI): |
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Authorized Contact Information:
| Name: |
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| Pronouns: |
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| Role: |
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| Email: |
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| Phone Number: (xxx-xxx-xxxx) |
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| Address (if different from above- include city and zip): |
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Authorized Fiscal Contact (if different):
| Name: |
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| Pronouns: |
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| Role |
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| Email: |
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| Phone Number: (xxx-xxx-xxxx) |
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| Address (if different from above – include city and zip): |
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Region Where Services Will be Provided In this section, Applicants must specify the region in which they will be applying and delivering services.
Region(s) served by the project:
(See table below for region numbers) Click or tap here to enter text.
| EI/ECSE Service Area |
| Counties served |
| Area 1 |
| Baker, Umatilla, Grant, Union, Malheur, Wallowa, Morrow |
| Area 2 |
| Crook, Jefferson, Deschutes, Sherman, Gilliam, Wheeler, Harney |
(includes the Confederated Tribes of Warm Springs)
| Area 3 |
| Douglas, Jackson, Josephine, Klamath, Lake |
| Area 4 |
| Benton, Coos, Curry, Lincoln, Linn |
| Area 5 |
| Marion, Polk, Yamhill |
| Area 6 |
| Hood River, Multnomah, Wasco |
| Area 7 |
| Lane |
| Area 8 |
| Clatsop, Columbia, Tillamook, Washington |
| Area 9 |
| Clackamas |
2023-2024 EI/ECSE Region Area Map
1. Section 4.2.1 Staff Recruitment and Retention (0-5 points), one page maximum Identify which required Early Intervention and/or Early Childhood Special Education positions are considered "hard to fill" in your region and describe at least three strategies your program will implement to mitigate the lack of staffing in these positions.
· A top scoring application shall include the following:
The response provides a comprehensive and detailed identification of hard-to-fill positions and outlines three or more innovative and feasible strategies, demonstrating a strong alignment with regional needs and high impact potential.
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2. Section 4.2.2 Governance Structure (0 - 5 points), one page maximum The Grant Agreement requires the establishment of a Local Interagency Coordinating Council (LICC). Please describe your plan to meet these requirements and explain how you will use the LICC to advance equity and inclusion within the program.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive plan for meeting LICC requirements and clearly explains innovative and effective strategies for using the LICC to advance equity and inclusion. It shows strong integration and high potential for impact.
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3. Section 4.2.3 Service Area (0 - 15 points), one page maximum Describe your plan to ensure that services are provided throughout the entire service area. Include details of any Memorandums of Understanding (MOUs) or agreements, either proposed, in draft form, or finalized, that support this requirement.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive plan to ensure service provision across the entire service area, including robust and specific MOUs or agreements. The plan is practical, feasible, and demonstrates strong collaboration and partnerships.
Click or tap here to enter text.
4. Section 4.2.4 Program Design: Communication & Collaboration (0 - 5 points), one page maximum Describe your communication and engagement plan with both local community partners (such as pediatricians, childcare providers, and community preschools) and families to ensure that the programming meets their respective needs.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive plan for engaging both community partners and families, with clear, effective communication strategies, tailored approaches to meet specific needs, and sustainable practices for continuous engagement.
Click or tap here to enter text.
5. Section 4.2.5 Child Find Obligations (0 - 10 points), two page maximum Describe your comprehensive plan for locating, referring, and evaluating children who may be eligible for EI/ECSE services. Your answer should include:
a. A public awareness strategy for EI/ECSE services and access.
b. Strategies to ensure equitable outreach to Black/African American, Latino/a, American Indian/Alaska Native, Asian/Pacific Islander, and Immigrant/Refugee communities and families.
c. Coordination and support for referrals from pediatric practices, child welfare (CAPTA referrals), other community partners (e.g., Head Start, Preschool Promise, home visiting programs), and local school districts.
d. Measures to ensure the 45-calendar day and 60-school day evaluation timelines are met.
The response provides a comprehensive and detailed plan covering all aspects, with innovative and effective strategies for public awareness, equitable outreach, referral coordination, and timeline compliance.
Click or tap here to enter text.
Click or tap here to enter text.
6. RFA Section 4.2.6: Inclusion (0 – 15 points), one page maximum Describe how the program will increase inclusionary practices for all students and in all settings.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive plan with specific strategies and initiatives for increasing inclusionary practices across all settings. The plan is practical, feasible, and demonstrates a strong potential for positive impact on all students.
Click or tap here to enter text.
7. Section 4.2.7 Cultural Responsiveness (0-15), one page maximum Describe how your program’s design will be culturally responsive to the unique needs of your service region. Include in your response how you will plan, model, and strategize with underserved student and family populations at the forefront. Additionally, outline the steps you are taking to reduce marginalization of students and barriers to accessing Free Appropriate Public Education (FAPE).
The response provides a detailed and comprehensive plan that addresses cultural responsiveness, strategic planning for underserved populations, and specific steps to reduce marginalization and barriers to FAPE. The strategies are practical, feasible, and demonstrate a strong potential for positive impact.
Click or tap here to enter text.
8. Section 4.2.8 State and Local Partnerships (0 - 10 points), two page maximum Describe how you will partner with local and state agencies, including the parent training information center, Early Learning Hubs, Oregon Family Support Network, mental health providers, Oregon Department Human Services, Department of Early Learning and Care, Tribal Early Learning Programs and Partners, and higher education institutions. Include details of any Memorandums of Understanding (MOUs) you have with these partners or plan to establish.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive strategy for partnering with all listed agencies, including robust and specific MOUs or plans to establish them. The plan is practical, feasible, and demonstrates strong potential for effective collaboration.
Click or tap here to enter text.
Click or tap here to enter text.
9. Section 4.2.9 Additional Programming (0 - 5) points, one page maximum Describe any additional early childhood programming your organization offers beyond Early Intervention (EI) and Early Childhood Special Education (ECSE). Include details about the program goals, target populations, and key activities.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive description of additional early childhood programs, including clear goals, targeted populations, and key activities. The programs are well-aligned with the organization's mission and demonstrate a strong potential for positive impact.
Click or tap here to enter text.
10. Section 4.2.10 Early Intervention Service Model (0 - 15 points), two page maximum
Describe your plan for providing early intervention services within natural environments, such as home visiting and child care settings. Include specific strategies and methods you will use to ensure effective service delivery in these settings.
· A top scoring application shall include the following:
The response provides a detailed and comprehensive plan with specific strategies and methods for delivering early intervention services in various natural environments. The plan is practical, feasible, and demonstrates a strong potential for positive impact on families and children.
Click or tap here to enter text.
Click or tap here to enter text.
CERTIFICATIONS
1. Applicant understands and accepts the requirements of this RFA. By submitting an Application, Applicant agrees to be bound by the Grant terms and conditions in Attachment A and as modified by any amendment(s), except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFA.
2. Applicant acknowledges receipt of any and all amendment(s) to this RFA.
3. If awarded a Grant, Applicant agrees to perform the program activities and meet the standards as set forth in the final negotiated scope of the Grant.
4. Applicant certifies that all contents of the Application (including any other forms or documentation, if required under this RFA) are truthful and accurate and have been prepared independently from all other Applicants, and without collusion, fraud, or other dishonestly.
Authorized Signature Date
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