Review_and_Signatory_Authority_01262024.pdf
PDF 170 KB Posted
- Solicitation number
- FY2025-RFP-021
- Issued by
- Collin County, Texas
About this file
The document is a Review and Signatory Authority Chart for Collin College, detailing the internal contract review and approval processes for various types of agreements. The chart comprehensively outlines the review requirements, approval processes, and authorized signatories for contract types including purchasing contracts, interlocal agreements, memorandums of understanding, grant agreements, clinical affiliations, event licenses, confidentiality agreements, technology licenses, construction agreements, leases, and standard contracts for partnerships, training, and clinical programs.
The chart specifies different review and signing requirements based on contract value and type, with most contracts requiring review by the Executive Director of Procurement Services, General Counsel, or specific department heads. Contracts under $50,000 typically require less extensive review, while those over $50,000 may need Board of Trustees presentation and approval. The authorized signatories range from the District President and Chief Financial Officer to department-specific leaders like the Chief Operating Officer for Corporate College or the Chief of Police for police-related agreements. A key note emphasizes that any contract type not listed should be first reviewed with the Contract Administrator in the Purchasing and Contracts Department.
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Review and Signatory Authority Chart **NOTE: Contracts do not bind Collin College unless they have been signed by the parties’ authorized representatives. Only individuals with expressly delegated contract authority may sign contracts on the college’s behalf, and no individual may contractually bind the college beyond the limit of his or her delegated authority. Contract authority is delegated by policy and/or by Board action from the Board of Trustees to the District President. Only the District President may delegate contract authority within the District President’s authority to one or more college employees. Therefore, unless you have delegated authority from the District President, you must not sign any contract on behalf of the college.
Authority to Sign
District President: Any contract/agreement for any dollar amount under policy or by Board authority
Chief Financial Officer (CFO): Any contract/agreement for any dollar amount as delegated
District President’s designee: Executive Director Procurement Services as delegated
Type / Name* Reviewed By Requires Approval or
Presentation to
BOT
Authorized Signatory
Notes / Comments:
Purchasing or Procurement Contracts (less than $50,000 in value)
Purchasing Staff per the Procedures for Submitting Contracts for
Review
No Executive Director Procurement Services
Purchasing or Procurement Contracts ($50,000 or more in value)
Purchasing Staff per the Procedures for Submitting Contracts for
Review
Depending on value, yes
District President or Chief Financial Officer (CFO)
Type / Name* Reviewed By Requires Approval or
Presentation to
BOT
Authorized Signatory
Notes / Comments:
Interlocal/Cooperative Agreements
(with other gov’t entities)
Executive Director Procurement
Services
Yes District
President/CFO/Board Chair
Depending on how agreement is worded
Memorandum of Understanding (MOU) / Common Interest
Agreement
Executive Director
Services
If value is over $100,000, Yes
District President or
CFO
In some cases, Chief of Police
Memorandum of Understanding (MOU) for Police Department
Chief of Police No Chief of Police
Grant Agreements / Grant Funding
Grants Management
Office
Depending on value, yes
District President or designee
Clinical Affiliation / Training Agreements /Clinical lab
Services
Depending on value, yes
Event or Premises License Agreements
Services
Depending on value, yes
Confidentiality/Non-Disclosure Agreements
Services or General Counsel (GC)
No District President or
Technology License Agreement
Services or GC
Depending on value, yes
Network Agreements
Services or GC
Depending on issue, yes
Presentation to
BOT
Authorized Signatory
Notes / Comments:
Inclusive Access Agreement (Technology)
Executive Director Procurement
Services or GC
[Pending - TBD] District President or
Equipment Use Agreements (for use of College property like ventilators)
GC No District President
Publishing Agreements (agreements that are publicity related such as magazine articles)
GC No District President or
Release Agreements
GC No District President
Development Agreements
GC Yes District President
Construction Agreements / GMP Amendments
GC or outside counsel
Depending on value, yes
Leases GC or outside
Depending on value, yes
Engineering Services Agreement GC or outside
Depending on value, yes
Engagement Letters (for Professional Services)
Services
Depending on value, yes
Consulting Agreements / Outside Counsel Contracts
Services or GC
Depending on value, yes
Presentation to
BOT
Authorized Signatory
Notes / Comments:
Standard Contract: Partnership Agreements with local ISDs
(Dual Credit MOU)
Executive Vice President
District President
Standard Contract: Corporate College Training Agreement
No prior review No Chief Operating Officer – Corporate
College
Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by contract administrator.
Standard Contract: PSTC
Training Agreement No prior review No Executive Director
Procurement Services Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
Standard Contract: Contract for
Services (Guest speaker or lecturer if less than $5,000)
No prior review No Executive Director Procurement Services
Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
Presentation to
BOT
Authorized Signatory
Notes / Comments:
Standard Contract:
Affiliation/Articulation
Agreements (with University partners)
VP Academic Affairs or
Associate Provost of Instruction
No District President or designee
If any changes are made to the standard form, those changes must be reviewed and pre-approved by General Counsel (GC).
Media Buys Prior review contract administrator
Depending on value, yes
Standard Contract: Clinical Affiliation Agreement
Contract Administrator
Executive Director Procurement Services and others as indicated on form.
Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
Standard Contract: Dental Hygiene Program Agreement
Contract Administrator
Executive Director Procurement Services and others as indicated on form.
Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
Standard Contract: Dental
Hygiene Partnership Interagency Agreement
Contract Administrator
Executive Director Procurement Services
Standard contracts do not require prior review.
If any changes are made
Presentation to
BOT
Authorized Signatory
Notes / Comments:
and others as indicated on form.
to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
Standard Contract: Health Science Clinical Experiential
Agreement
Contract Administrator
Executive Director Procurement Services and others as indicated on form.
Standard contracts do not require prior review.
If any changes are made to the standard form, those changes must be reviewed and pre-approved by Contract
Administrator.
* If you have a type of agreement or contract that is not listed on this table, please check first with the Contract Administrator in the Purchasing and Contracts Department at contractadministrator@collin.edu for review instructions.
mailto:contractasministrator@collin.edu
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