REV SPECIFICATIONS INTERIM PUMPING KPS.pdf
PDF 105 KB Posted
- Solicitation number
- B27000513
- Issued by
- Kauai County, Hawaii
About this file
This is a specifications document for the Agribusiness Development Corporation (ADC) of the State of Hawaii regarding interim operation of Kawaiele Pump Station located in Kekaha, Kauai, Hawaii, under IFB-26-200-010. The contractor will provide day-to-day operations and maintenance of three drainage pumps (one 100-HP and two 200-HP) used for flood prevention, with operations conducted Monday through Friday. Services include routine pump operations, daily visual inspections of the drainage system, routine repairs to pumps and associated components, weekly cycling of each pump for a minimum of 20 minutes, maintenance of electrical power transmission lines including pole transformers and insulators, tree trimming to prevent branch contact with power lines, and repair and maintenance of SCADA communications systems. The contractor must maintain a minimum 95 percent operational uptime throughout the contract period and manage approximately 8 to 17 million gallons of water daily. A mandatory pre-bid meeting and site visit is scheduled for October 16, 2026, from 9:00 a.m. to 11:00 a.m., with bids due October 29, 2026, at 2:00 p.m. The contract term is one calendar year from Notice to Proceed, with options to extend for two consecutive years at the base-year rate. ADC reserves the right to terminate upon thirty days' written notice upon execution of a pending long-term operations and maintenance contract.
Bidders must submit an all-inclusive monthly rate for labor and materials, plus an allowance not exceeding $25,000 for additional work requiring ADC approval. All applicable taxes, including Hawaii's 4 percent General Excise Tax, must be included unless the bidder qualifies for exemption. Bidders must hold a valid State Contractor's license in General Contractor A or C-13, C-15, or C-37e and must have an employee or subcontractor qualified to perform electrical work on drainage pumps. Prior to award, the successful bidder must submit a six-month-valid tax clearance certificate from the Hawaii State Department of Taxation and the Internal Revenue Service, and proof of commercial general liability insurance of $1 million per occurrence and $2 million aggregate. Liquidated damages are fixed at $100 per calendar day for delays beyond required completion. The contractor assumes full liability for loss or damage to state property caused by negligence and must replace or repair damaged infrastructure at its own expense. Award will be made to the lowest responsive, responsible bidder.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1.pdf | ||
| AG 008 103D.pdf | ||
| MAP Kawailele Pump Station Kekaha Kauai.pdf | ||
| SPECIFICATIONS INTERIM PUMPING KPS.pdf | ||
| IFB 26 200 013.pdf |
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Text version
SPECIFICATIONS
R10/26/2026
IFB-26-200-010
Interim Operation of Kawaiele Pumps at the Pacific Missile Range Facility
Kekaha, Kauai, Hawaii
This section contains the specifications required for the interim operation of Kawaiele Pumps at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii. Pump operations shall include 1) routine operations and repairs necessary to safely and continuously operate the drainage pumps and infrastructure for flood prevention, 2) maintenance on the electrical power lines to ensure proper operation, to minimize breakdowns, and to maximize useful life, and 3) repair and maintain SCADA function Mission Communications for water level and pumping operation. The services provided by the Bidder shall include all labor, materials, equipment, transportation, monitoring, maintenance/replacement and other incidentals necessary to accomplish the work
Bidders are cautioned to review these specifications carefully and thoroughly. All inquiries shall be submitted via HIePRO in the Questions and Answers tab by the designated published date and time.
The specifications listed herein are mandatory minimum requirements. The submittal of a bid shall be considered as acceptance of the specification contained herein.
Scope of Work
The Services to be provided by Contractor shall include, but not be limited to, the following:
A. Pump Operation:
i. Overseeing and providing day-to-day operations of the three pumps at Kawaiele pumping station used for drainage purposes, including valves, controls, pipes, and other components of the system as necessary to lower the level of water at the wet well level to prevent flooding. Generally, the water level should be between -1.5' and +0.5' Mean Sea Level
(MSL).
ii. Daily visual inspection of drainage pump system facilities, specifically the three pumps and associated components and controls to the discharge point.
iii. The Contractor shall perform routine repairs to the pumps, valves, controls, pipes, and other components of the system as necessary to keep the pump station operational.
iv. Pumps shall be cycled at least once per week. Each pump shall run for 20 minutes minimum. If cavitation becomes excessive, the pump shall be secured.
v. The Contractor shall maintain the pumping station at a minimum 95% operational uptime throughout the period of performance.
vi. Safe operation shall ensure that all pumps requiring operator attendance are staffed by qualified personnel at all times of operation. ADC shall be notified immediately if unsafe conditions are discovered.
vii. The average volume of water pumped is between 8 and 17 million gallons per day (MGD).
viii. The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages at no additional cost.
B. Electrical Power Transmission Lines:
i. The Contractor shall provide inspection and maintenance on the electrical power lines to ensure power loss to the pump stations is minimized.
ii. Maintenance of the power lines include pole transformers, guy wires, cross arms and insulators, and any other related items that make power transmission possible.
iii. The Contractor shall be responsible for tree trimming to prevent branches from contacting power lines. No major repair work is required other than periodic preventive maintenance.
Contractor’s Responsibilities
1. Contractor shall provide all labor, fuel, equipment, materials, supplies, supervision, and other incidentals necessary to satisfactorily perform the SPECIFICATIONS.
2. Contractor shall provide a company supervisor and on-call contact phone number (hard wire or cell phone) for ADC to report discrepancies, emergencies, on-site situations, and to verify that the pump station is operational.
ADC’s Responsibilities
ADC shall provide:
1. Keys to the gate at the Kawaiele Pump Station.
2. ADC point of contact list.
Rules
1. Unauthorized individuals shall not be permitted within the perimeter of the site.
2. No unauthorized personnel shall accompany the Contractor’s employees to work.
3. No possession or consumption of intoxicating beverages or illegal drugs or intoxicating quantities of un-prescribed legal drugs shall be permitted on the property.
Safety
Contractor shall adhere to all State, Federal, and local requirements related to safety on premises.
Loss or Damage to State Property
Contractor shall take proper precautions when working on-site to protect any and all structures, infrastructure and utilities. Any loss of or damage to ADC property caused by negligence of the Contractor or its employees, shall be replaced, repaired, and/or paid for by the Contractor. The Contractor shall be responsible for any type of key(s) issued and shall pay for the cost of replacing lost keys or re-keying of the locks as determined by ADC.
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