Retrofit_Airport_Rescue_Fire_Fighting_Truck.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

RETROFIT AIRPORT RESCUE

FIRE FIGHTING TRUCK

QUICK QUOTE # FI-26-QQ-04

Issuance of Solicitation: Thursday, July 30, 2026

Questions Due Date: Sunday, August 2, 2026

Bid Submission Deadline: Wednesday, August 5, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. INSURANCE REQUIREMENTS

8. SPECIAL TERMS & CONDITIONS

Attachments:

A - ARFF Pictures (2022)

B - Sample Vehicles with turret

C - Burner Fire-TWIN AGENT OPERATING INSTRUCTIONS-Model AF-DC-450-AFFF-

150-1-HR WITH ENG PICTURES

D - Purchase Order Terms and Conditions (Rev. 2026-06-30)

E - Sample Insurance Certificate

F - Specimen Contract - Contractual Services Agreement

QQ # FI-26-QQ-04 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking quotes for:

QQ # FI-26-QQ-04

Retrofit Airport Rescue Fire Fighting Truck

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Wednesday, August 5, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/288573.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/288573

QQ # FI-26-QQ-04SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 4

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within TBD calendar days from issuance of the City's Notice to

Proceed (NTP), with an estimated start date of September 1, 2026.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): July 30, 2026

Question Due Date: August 2, 2026, 11:00pm

Issuance of Final Answers to Questions: August 3, 2026

Bid Submission Deadline: August 5, 2026, 2:00pm

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Estimated Project Cost

$25,000.00

2.5 Grant/Federal Funding

Not applicable for this project.

2.6 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

QQ # FI-26-QQ-04 SECTION 3 - PURPOSE AND BACKGROUND Page 5

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking quotes from qualified firms, to retrofit a 2022 Chevy

Silverado with a Burner 450/100 Skid System and a Remote-Controlled AFFF Turret Nozzle, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # FI-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 6

SECTION 4 - SCOPE OF WORK

4.1 Project Summary

Proposals shall be for the cost of retrofitting a 2022 Chevy Silverado 4500 with specialized fire suppression equipment. Specifically, we are seeking the retrofit of an existing Burner 450/150 skid system with a remote-controlled front-mounted turret nozzle capable of dispensing F3 Fluorine

Free Foam.

The following are the key requirements for this retrofit:

• Skid Unit: Burner 450/150 system or equivalent, securely mounted in the bed of the truck.

• Nozzle System: A front-mounted turret nozzle capable of dispensing Fluorine Free Foam, suitable for rapid deployment in fire suppression operations.

• Control Mechanism: The turret nozzle must be remotely operated from within the cab by the driver. A joystick-type control device is preferred for intuitive and precise directional operation of the nozzle.

4.2 Scope of Work

1. Turret Nozzle System

• Supply and install a front-mounted turret nozzle capable of dispensing F3-Fluorine Free

Foam .

• Nozzle must be:

o Compatible with the output of the Burner 450/150 skid unit.

o Corrosion-resistant and designed for rugged fire service use.

2. Breakaway Mount Requirement

• Turret must be mounted on a removable or breakaway bracket to allow the front hood to open (hood opens downward over front bumper).

• The mounting system must:

o Enable quick removal by a single operator without tools.

o Include quick-disconnect fittings for plumbing and electrical connections.

o Reinstall securely with repeatable alignment.

• Reference photos of hood configuration are included with this Quick Quote (QQ) package.

• The installation must include a heavy-duty front bumper with a winch

QQ # FI-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 7

3. Plumbing Integration

• Plumb turret to the existing Burner 450/150 skid unit.

• Use foam-compatible, UV- and pressure-rated hose and fittings.

• Install a diverter system to route foam output to either:

o The front turret nozzle, or o The existing rear-mounted hose/nozzle.

4. Control Systems

• Install a joystick control in the vehicle cab to operate the turret directionally (up/down, left/right) and activate foam discharge.

• Install two (2) 3-position selector switches to toggle foam flow between turret and rear nozzle:

o One switch located in the cab.

o One switch located at the rear of the vehicle, near the hose reel.

• Install an automatic system actuator to be controlled from inside the cab prior to arrival at the scene

5. Electrical Work

• Power turret and control systems through the vehicle's 12V system with appropriate fuses and relays.

• Weatherproof all wiring and components to meet NFPA and SAE standards.

• Include an emergency kill switch in the cab to disable turret system.

6. Testing & Training

• Test all plumbing, turret movement, and selector switch functionality.

• Demonstrate full system operation and turret removal process.

• Provide training for fire department personnel on use, removal, and maintenance.

7. Deliverables

• Fully functional turret nozzle system installed.

• In-cab joystick and dual selector switches.

• System diagrams and user guide.

QQ # FI-26-QQ-04 SECTION 4 - SCOPE OF WORK Page 8

• One-year warranty on workmanship and components.

• Final demonstration and sign-off.

8. Transportation Responsibilities

• The vendor is solely responsible for the pickup, transportation, and delivery of the

Airport Rescue Fire Fighting Truck.

• Transportation shall include both to and from the designated location(s).

• All costs associated with transportation shall be included in the vendor’s pricing.

4.3 Eligibility

Only vendors meeting the following minimum qualifications will be considered for this project:

• The service provider must have been in continuous business for at least ten (10) years performing the same scope of work.

• The company must be located in Florida and within a 400-mile radius of ZIP code 33024.

• Transportation shall include both to and from the designated location(s).

• Vendor must provide at least one (1) reference

4.4 Additional Documentation Requirements

Vendors must provide an expanded, itemized formal quote that includes the following:

• Detailed cost breakdown – labor, materials/parts, and any additional fees (noting that the

City is tax-exempt).

• Quote validity – must remain firm for a minimum of ninety (90) days.

• Timeline – projected start date and completion date.

• Warranty – coverage details and conditions.

QQ # FI-26-QQ-04 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 9

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

RETROFIT COST

Line Item Description Quantity Unit of

Measure Unit Cost Total Vendor

Notes

1 Cost to retrofit a 2022

Chevy Silverado 4500 with specialized fire suppression equipment

1 LS

TOTAL

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 10

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Wednesday, August 5, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 REFERENCE # 1

The minimum experience for this project is ten (10) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/288573/document?section=2780696

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 11

1.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

1.2 Reference Contact Information - Reference's Business Address*

*Response required

1.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

1.4 Reference Contact Information - Reference's E-mail Address*

*Response required

1.5 Reference Contact Information - Reference's Phone Number*

*Response required

1.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

1.7 Project Information - Name of Contactor Performing the Work*

*Response required

1.8 Project Information - Name and location of the project*

*Response required

1.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

1.10 Project Information - Project Duration*

*Response required

1.11 Project Information - Completion (Anticipated) Date*

*Response required

1.12 Project Information - Size of Project*

*Response required

1.13 Project Information - Cost of Project*

*Response required

2 REFERENCE # 2

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 12

2.3 Reference Contact Information - Reference's Contact Name & Title*

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

2.8 Project Information - Name and location of the project*

*Response required

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 3

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 13

3.5 Reference Contact Information - Reference's Phone Number*

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 4

4.1 Reference Contact Information - Name of Firm, City, County or Agency

4.2 Reference Contact Information - Reference's Business Address

4.3 Reference Contact Information - Reference's Contact Name & Title

4.4 Reference Contact Information - Reference's E-mail Address

4.5 Reference Contact Information - Reference's Phone Number

4.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 14

4.7 Project Information - Name of Contactor Performing the Work

4.8 Project Information - Name and location of the project

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

4.10 Project Information - Project Duration

4.11 Project Information - Completion (Anticipated) Date

4.12 Project Information - Size of Project

4.13 Project Information - Cost of Project

5 REFERENCE # 5

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 ADDITIONAL REQUIRED DOCUMENTATION

6.1 Additional Quote Documentation*

Vendors can use this field to upload an expanded, itemized formal quote that includes the following:

• Detailed cost breakdown – labor, materials/parts, and any additional fees (noting that the

City is tax-exempt).

• Quote validity – must remain firm for a minimum of ninety (90) days.

• Timeline – projected start date and completion date.

• Warranty – coverage details and conditions.

7 VENDOR REGISTRATION

QQ # FI-26-QQ-04 SECTION 6 - SUBMITTAL DOCUMENTS Page 15

7.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.1 What is your Vendor Number?*

*Response required

8 OPTIONAL DOCUMENTATION

8.1 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

8.2 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation.

QQ # FI-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 16

SECTION 7 - INSURANCE REQUIREMENTS

7.1 General Indemnification

The Contractor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners, principals or subcontractors. The Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the CITY or its officers, employees, agents and instrumentalities as herein provided.

7.2 Insurance Coverage

A. Contractor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk

Manager of the CITY nor shall the Contractor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Contractor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Contractor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of

QQ # FI-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 17 the Agreement and extension thereunder is in effect. The Contractor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Contractor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Contractor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

7.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Contractor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Contractor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Contractor Coverage for the Contractor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to

Workers’ Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

QQ # FI-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 18

$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Contractor claims to be exempt from this requirement, Contractor shall provide CITY proof of such exemption along with a written request for CITY to exempt Contractor, written on Contractor letterhead.

7.5 Comprehensive Auto Liability Insurance

Comprehensive Auto Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the performance of work under this Agreement, with a combined single limit of liability for bodily injury and property damage no less than:

A. Any Auto (Symbol 1)

Combined Single Limit (Each Accident) - $1,000,000

B. Hired Autos (Symbol 8)

Combined Single Limit (Each Accident) - $1,000,000

C. Non-Owned Autos (Symbol 9)

Combined Single Limit (Each Accident) - $1,000,000

If work under this Agreement includes transportation of hazardous materials, policy shall include pollution liability coverage equivalent to that provided by the latest version of the ISO pollution liability broadened endorsement for auto and the latest version of the ISO Motor Carrier Act endorsement, equivalents or broader language.

If Contractor requests reduced limits under a Personal Auto Liability Policy and it is agreed to by the CITY, coverage shall include Bodily Injury limits of $100,000 per person/$300,000 per occurrence and Property Damage limits of $300,000 per occurrence.

7.6 Garage Liability & Garage-keepers Legal Liability

Garage Liability & Garage-keepers Legal Liability for those that manage parking lots for the CITY or service CITY vehicles. Coverage must be written on an occurrence basis, with limits of liability no less than $1,000,000 per Occurrence, including products & completed operations. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment of this Agreement.

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

7.7 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

QQ # FI-26-QQ-04 SECTION 7 - INSURANCE REQUIREMENTS Page 19

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Contractor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

7.8 Additional Requirements

A. Any and all insurance required of the Contractor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the

Contractor and provided proof of such coverage is provided to CITY. The Contractor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Contractor has assumed in the indemnification/hold harmless section(s) of this Agreement.

QQ # FI-26-QQ-04 SECTION 8 - SPECIAL TERMS & CONDITIONS Page 20

SECTION 8 - SPECIAL TERMS & CONDITIONS

8.1 OWNER'S CONTINGENCY

While the specifications contained in this solicitation and any ensuing Purchase Orders or contracts have incorporated all anticipated work to be accomplished, there may be unanticipated work required of the Contractor in conjunction with a specific project. For this reason, the City

Commission may award a project with an “Owner’s Contingency”. This contingency or allowance authorizes the City execute change orders up to the amount of the contingency without the need to obtain additional Commission approval. The Owner’s Contingency is usually based on a specified percent of the proposed project amount and is established for the specific project being performed under the contract. This dollar amount shall be shown on the specific project purchase order as a distinct item from the Contractor’s overall offer to determine the total potential dollar value of the contract. It is hereby understood and agreed that the Contractor shall not expend any dollars in connection with the Owner’s Contingency without the expressed prior approval of the City’s authorized representative. Any Owner’s Contingency funds that have not been utilized at the end of the project will remain with the Owner, the Contractor shall only be paid for the proposed project cost as approved by the City Commission along with any Owner Contingency expenses that were approved by the City’s authorized representative.