Retail_Merchandising_Units_(RMUs)_(Addendum_#1_Revision).pdf

INVITATION TO NEGOTIATE

25-184-ITN

RETAIL MERCHANDISING UNITS (RMUS)

TABLE OF CONTENTS

1. INTRODUCTION

2. INSTRUCTIONS TO RESPONDENTS

3. SCOPE OF WORK / SPECIFICATIONS

4. MINIMUM REQUIREMENTS

5. EVALUATION CRITERIA AND SELECTION PROCESS

6. OTHER REQUIREMENTS

7. VENDOR QUESTIONNAIRE

8. PRICE TABLE

9. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

ATTACHMENTS

B - 25-184-ITN_ATTACHMENT_B,_LOCATIONS

C - 25-184-ITN_ATTACHMENT_C,_SUPPORT_DESIGN_MATERIALS

GREATER ORLANDO AVIATION AUTHORITY

Retail Merchandising Units (RMUs)

1. INTRODUCTION

1.1. Background

The Aviation Authority’s objective for this Solicitation is to provide exciting, innovative, modern, and visually appealing Retail Merchandising Units (RMUs) that exceed the expectations of the modern traveler and positions Orlando International Airport as a lively, exceptional, and memorable destination between destinations. These RMUs will support a variety of small business concepts and enable them to maximize their revenues while remaining true to the Orlando Experience and advancing Orlando and the surrounding region as the premier intermodal transportation gateway for global commerce.

This project is part of the Airport's strategic plan with a focus on people, connection, community, innovation and modernizing the look and feel through elevating the quality and offerings in the airport complex. The Aviation Authority’s objective for this

Solicitation is to provide the design, build, delivery and installation of new Retail

Merchandising Units (RMUs) that reflect a true sense of Central Florida, with nods to the regional ecosystem, such as flora, fauna, water and wonder, while providing amenities and conveniences that exceed expectations of the modern traveler.

1.2. Project Summary

The Greater Orlando Aviation Authority (the “Aviation Authority”) invites qualified, experienced, and innovative firms to engage in a negotiation process to provide the design, manufacture, delivery, and installation of twelve upscale Retail Merchandising Units (RMUs).

Disclaimer: Participation for this opportunity is voluntary and the Aviation Authority will not pay/reimburse for the preparation of any information submitted by a respondent or for the Aviation Authority’s use of that information. Each Respondent shall be responsible for all legal costs in defending any non-disclosure of confidential or trade secret information designated by the Respondent.

1.3. Timeline

Release Project Date: April 9, 2025

Pre-Submittal Meeting (Non-

Mandatory):

April 14, 2025, 9:00am

Virtual Pre-Submittal Meeting

Teams:

Join the meeting now

Meeting ID: 271 738 270 598

Passcode: Y39Xx6Hs

Dial in by phone

+1 872-242-8019,,365658319# United

States, Chicago

Phone conference ID: 365 658 319#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 118 912 155 0

Question Submission Deadline: April 18, 2025, 4:00pm

Question Response (Addendum) Issue

Deadline:

April 25, 2025, 4:00pm

Response Submission Deadline: May 2, 2025, 11:00am

Virtual Opening

Teams:

Join the meeting now

Meeting ID: 221 055 384 160

Passcode: uY6xJ2d2

Dial in by phone

+1 872-242-8019,,782268230# United

States, Chicago

Phone conference ID: 782 268 230#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 116 630 282 4

Evaluation Committee Date: May 27, 2025 mailto:goaa@m.webex.com mailto:goaa@m.webex.com

Interviews (Optional): June 10, 2025

Start of Negotiaions: June 11, 2025

Conclusion of Negotiaions: June 25, 2025

Evaluation of Respondents' BAFOs by

Committee:

July 8, 2025

Aviation Authority Board Contract

Approval :

August 20, 2025

Dates and times are subject to change.

All times listed are EST.

1.4. Characteristics of an ITN

An ITN is a solicitation process to select one or more vendors with which to commence negotiations for the procurement of goods and/or contractual services.

When the Aviation Authority determines that procurement by an Invitation to Bid or other solicitation method is not in the best interest of the Aviation Authority, and that negotiation may be necessary for the Aviation Authority to obtain the Best Value, the

ITN process may be used. In making the determination to utilize the ITN process, the

Aviation Authority may consider, in addition to any other relevant considerations, the following:

a. The simultaneous use of competitive negotiations would be beneficial to achieve the goal of Best Value within the Aviation Authority’s budget.

b. Price is an important factor but not significant enough by itself to justify award to a low bidder.

c. Limited availability of competition.

d. Non-standard products or services are required.

e. Multiple options for achieving the desired results likely exist.

f. A contract of high complexity may be required.

g. Uncertainty about the ability to obtain results within the budget or time requirements.

h. Requirements for needed products or services cannot be specified with certainty.

i. There is an emphasis on new technology with innovative solutions and a range of options are available.

j. Flexibility in determining the Best Value for the Aviation Authority is paramount.

k. Items or services are mission critical to the Aviation Authority’s operation.

l. A process of re-engineering may be required.

m. The marketplace is experiencing constant change and updated solutions are pertinent.

Professional and technical expertise and qualifications of firms are critical to the success of the project or provision of services.

1.5. Americans with Disabilities Act (ADA)

The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA

Coordinator at 407-825-2006 as soon as possible, at least one full business day prior to any scheduled meeting.

1.6. Responsible Vendor Determination

Respondents are hereby notified that Section 287.05701, Florida Statutes, requires that the Aviation Authority may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor.

1.7. Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within 120 days from the opening of received responses to the responsible and responsive Respondent submitting a Response deemed to be most advantageous to the Aviation Authority, all factors being considered after a BAFO is received. For all procurements, the Aviation Authority reserves the right to reject any or all Responses and to cancel the procurement or to solicit new Responses.

1.8. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board and Procurement

Committee are duly noticed public meetings and all documents submitted to the

Aviation Authority as a part of or in connection with a Solicitation will constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein. Public meetings are posted on the Aviation

Authority's website: https://flymco.com/airport-business/sunshine-meetings/.

https://flymco.com/airport-business/sunshine-meetings/

The Negotiation Team meetings will be conducted in accordance with Florida Statute

286.0113.

1.9. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy #

101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues.

A copy of this policy (101.02) is available on the Aviation Authority’s website:

https://flymco.com/airport-business/policies/

1.10. Non-Governmental Entity Declaration Regarding the Use of Coercion for

Labor and Services

Contractor shall complete the affidavit “Non-governmental Entity Declaration Regarding the Use of Coercion for Labor and Services”, per the Anti-Human Trafficking Affidavit Sub-section.

https://flymco.com/airport-business/policies/

2. INSTRUCTIONS TO RESPONDENTS

2.1. Response Submittal

1. To successfully submit a response to a Solicitation, Vendors are required to submit their electronic response via OpenGov

- https://procurement.opengov.com/portal/goaa.

2. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority e-Procurement Portal (Portal) located at https://procurement.opengov.com/portal/goaa. By way of the Portal, responses will be locked and digitally encrypted until the submission deadline passes.

3. Mailed, faxed, emailed, and hand delivered submissions will not be accepted.

Responses will only be accepted via OpenGov.

4. The Aviation Authority shall not be responsible for delays caused by any occurrence, including a technology issue. Any late response will not be accepted.

5. The time/date stamp clock located in the Portal shall serve as the official authority to determine lateness of any response.

6. Respondents shall submit one Response only.

2.2. Pre-Submittal Meeting

1. A Pre-Submittal Meeting will be held virtually for this solicitation.

2. The Teams Link can be found under Section 1: Introduction

3. The purpose of any Pre-Submittal Meeting is to review and discuss the solicitation (and any addenda) as published.

4. Attendance is not mandatory, but highly encouraged.

5. Attendees are expected to be familiar with the Solicitation Document.

2.3. Submitting Questions and Receiving Responses

Respondents shall submit all inquiries regarding this Solicitation via the e-Procurement

Portal, https://procurement.opengov.com/portal/goaa. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the Aviation Authority e-

Procurement Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Respondent to check the website for answers to inquiries.

https://procurement.opengov.com/portal/goaa https://procurement.opengov.com/portal/goaa https://procurement.opengov.com/portal/goaa

2.4. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-Procurement Platform as directed in the Solicitation. Copies of the Administration

Policies (Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of the award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (25))

2.5. Proprietary Information

1. In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all

Respondents should be aware that the Solicitation and the responses thereto are public records. However, the Respondents are requested to identify specifically any information contained in their Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions.

2. All information and documents received from Respondents in response to this

Solicitation will become the property of the Aviation Authority, will not be returned to the Respondents, and will be incorporated in the final Agreement in the event of Agreement award, with the exception of any financial information exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the

Aviation Authority.

3. SCOPE OF WORK / SPECIFICATIONS

3.1. Overview

The Aviation Authority is seeking to purchase twelve upscale Retail Merchandising Units

(RMUs) to support a variety of small businesses to enable them to maximize their revenues while remaining true to the Orlando Experience. This initiative aims to advance

Orlando and the surrounding region as the premier intermodal transportation gateway for global commerce.

1. The Aviation Authority will engage with shortlisted respondents to explore various aspects of their proposals, including:

a. Design Quality and Innovation

i. Compliance with regulatory and accessibility requirements

b. Price Proposal

c. Methodology and Approach

d. Warranty, Extended Warranty, Value-Added Options

e. Maintenance

3.2. Aviation Authority’s Responsibilities

1. The Aviation Authority will provide employee parking at the designated Employee

Parking Lot at no cost to the Contractor or its employees while performing the work specified herein.

2. The Aviation Authority will provide the Contractor, at the Aviation Authority's sole cost, with utility service where presently available.

3.3. Contractor Responsibilities

1. The Contractor shall attend a coordination meeting and all meetings after the commencement of the Agreement as requested by the Aviation Authority

Authorized Representative (AAR).

2. Contractor assumes all liability with respect to its Employees and Employees of any Sub-Contractors assigned to this Agreement if they are injured on the Aviation

Authority property.

3. All work performed under this Agreement shall be carried out under the direction of the AAR. The Contractor in the course of the work under this Agreement is responsible for continuous communications and coordination with the AAR.

3.4. Contractor Performance

1. Contractor shall perform all of its obligations and functions under the Contract in accordance with the Purchase Order specifications and industry standards. The

Contractor shall adjust and coordinate its activities to the needs and requirements of the Aviation Authority and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with or delay the operations or activities of the

Aviation Authority.

2. Contractor’s personnel shall perform Work in a neat and professional manner, and in compliance with all Federal, State, and City of Orlando regulations and ANSI specs. OSHA rules and regulations shall be followed at all times.

3. The provision of personnel is to be coordinated with the AAR or designee.

4. Any work required beyond that which is specified herein shall be reported in advance to the AAR. At no time shall work beyond the scope be performed without prior written authorization from the AAR.

5. The Contractor shall advise the AAR, as soon as is practical, of any condition, which may adversely affect the Contractor’s ability to provide the services required by the contract.

3.5. Hours to Perform Services

The Contractor shall perform work outside normal operating hours from 11:00pm to

4:00am, based upon the areas specified below:

1. The Aviation Authority may require the Contractor to perform work outside of normal operating hours (due to late flight arrivals, etc.). Scheduled hours for

Contractor’s staff shall be approved in advance by the AAR.

2. In the event an emergency condition and/or major anomaly is declared by the

Aviation Authority’s Chief Executive Officer, Chief Operating Officer, Chief

Creative Officer, Vice President of Customer Experience or their respective designees, the Contractor will perform work during such hours as specified by the Aviation Authority.

3.6. Design Quality and Innovation

1. The Respondent will detail the design of the base RMUs and any options or accessories available to enhance the flexibility of the RMUs.

2. They will also include the costs of each unit as well as the total costs and lead time for all twelve units proposed. The desired design and manufacturing components for the RMUs shall include but are not limited to the following:

a. RMU must be on movable wheels that can be locked.

b. Maximum size shall be no more than fifty (50) square feet in total area.

c. Maximum height of each RMU shall be no more than 96 inches.

d. Open merchandise/display areas should be maximized on RMU.

e. Adjustable multiple shelves for merchandise displays are preferred.

f. Pull out Point of Sale (POS)/cash wrap in compliance with Americans with

Disabilities Act (ADA) transaction counter are required.

g. Sufficient storage shall be built into RMU, using lockable drawers or doors.

h. RMUs shall be made of sturdy, fire-rated materials that will withstand heavy airport foot traffic and impacts from luggage, strollers, stock carts, and other items.

i. The RMUs shall be built to comply with the Americans with Disabilities Act

(ADA) guidelines.

j. RMUs shall be built according to applicable Fire, Electrical, and Building codes required for Regulatory approvals.

k. RMUs shall contain reinforced areas for durability.

l. Adjustable LED lights should be used to showcase each area of the RMU.

This shall include specialized lighting for visual merchandising.

m. A clear line of sight in the center of the RMU is preferred.

n. Top structure areas shall be minimized.

o. No full cover or canopy over the whole RMU is preferred.

q. Tenant signage/branding on one side is allowed.

r. Wood tones consistent with Attachment C supporting design materials and smooth surfaces are required.

s. A variety of removable accessory pieces to customize units and showcase different types of merchandise, which may include, but is not limited to:

i. Peg system

ii. Hanging system for scarves, bags, etc.

iii. Risers of various heights and sizes

iv. Containers for loose items such as candy or pre-packaged snacks

t. Ability to secure the RMU at night using a locking mechanism to prevent theft.

u. Prefer electrical outlet(s) located near the bottom of the RMU for additional electrical needs (voltage, wattage, etc.)

v. RMUs shall have the ability to easily reach, if needed, cable, data, phone or electrical lines.

3. Respondent must ensure that their design reflects themes from Attachment C

(Flora, Fauna, Water, Wonder).

3.7. Methodology and Approach

1. The successful Respondent will include estimated lead-times and procedures for the manufacturing process including any specifications and drawings.

2. The successful Respondent will confirm the shipping/delivery method and lead-time for shipping all twelve (12) units. Delivery shall be made by appointment by the successful Respondent. Delivery will be coordinated with the specified

AAR. All deliveries shall be made within 90 days of the award. Deliveries shall be properly marked for identification and must be delivered in excellent condition, free from all damage.

3. The installation of the RMUs will be in designated locations on each of the four

(4) airsides located in Terminals A and B of the Orlando International Airport.

Due to the configuration of the airsides, and the limited access to each, the

RMUs - may require some final assembly on-site in each location. Since each airside is busy during the daytime hours, installation of the RMUs must occur during the overnight hours from approximately 11:00 pm – 4:00 am. The successful Respondent must provide a detailed plan for how the installation of the units will take place. They will be required to adhere to the Aviation

Authority’s tenant construction guidelines and all work must be performed in accordance with Aviation Authority’s standards. The final plan for installation must be approved by the AAR. The installation of the RMUs on the Premises must be performed such that the area remains aesthetically pleasing, ensuring all materials, boxes, and garbage are removed, and the RMUs are cleaned, with data lines, phone lines, and electrical connections ready before morning operations begin on the airside. Most of the RMU should be pre-assembled, but depending on the airside and size of the freight elevators, some final assembly may be required at the site once the RMU is in place.

3.8. Warranty

1. The successful Respondent must provide a commercial warranty covering all workmanship, parts, materials, and installation for a minimum period of one year from the date of final acceptance of each RMU.

2. The warranty shall include:

a. Replacement or repair of defective components

b. On-site service, if applicable, to address warranty claims

c. Contact details and service response times for warranty support

3.9. Extended Warranty

Respondents must disclose any available extended warranty options.

3.10. Value-Added Options

Respondents must detail any value-add options available.

3.11. Maintenance

1. The successful Respondent will provide detailed maintenance information that includes the following:

a. Recommended care and cleaning procedures for surfaces, materials, and components.

b. A maintenance schedule including routine inspections or services required (if applicable)

c. Description of how any components can be easily replaced, if needed.

d. A list of replacement parts, components, and accessories available for order along with ordering information.

e. Service availability for on-site service or repairs.

4. MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement, and provide affirmative statements and/or documentation to demonstrate meeting all the

Minimum Requirements, as directed in Section 7: Vendor Questionnaire.

Minimum Requirements are evaluated as Pass/Fail, and are not scored.

4.1. Registration with the State of Florida

Respondent is registered/qualified to do business in the State of Florida. Include a copy of such registration/application from SunBiz.org with the Response submission.

4.2. References

1. Respondent must provide at least 3 references from Clients to whom the

Respondent delivered goods or provided services of a similar scope and size, within 3 years from the date of this solicitation.

2. Respondents’ references should demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services detailed in this solicitation.

3. References shall be able to validate the Respondent’s capabilities and experience.

4. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members. The Aviation

Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Proposers.

5. Respondent bears full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the Respondent’s references do not respond to the Aviation Authority’s reference checks, the Respondent’s may be deemed non-responsive.

6. If the Respondent is a joint venture or partnership, which is not currently in existence, the requested documentation listed below shall be submitted from each entity of the proposed joint venture or partnership.

4.3. Experience and Qualifications

Respondent shall have a minimum of three years of continuous, recent, relevant, and verifiable experience providing goods and services of the type described in Section 3:

Scope of Work/Specifications. Respondent shall provide an affirmative statement and/or documentary proof of such experience in Section 6: Vendor Questionnaire.

5. EVALUATION CRITERIA AND SELECTION PROCESS

a. The Aviation Authority establishes an Evaluation Committee ("Committee”) to evaluate the responses.

b. The following steps are followed for the ITN evaluation.

1. Evaluation of Responses, Shortlisting and optional Presentations / Interviews

/ Site Visits

2. Negotiations

3. BAFO Evaluation and Contract Award

c. Evaluation of Responses, Competitive Range/Shortlisting (Scored)

1. Various Aviation Authority Staff, or Authorized Representatives (Procurement

Services, Risk Management, Finance, Legal Counsel) review the responses to provide analysis (Staff Report) regarding the Respondent's meeting the

Minimum Requirements and other characteristics. Concurrently, each

Evaluation Committee member will independently review the responses.

2. The Committee convenes in a public meeting.

i. Staff reports are provided.

ii. The Committee deems Respondents non-responsive or and/or non-responsible, for not meeting the Minimum Requirements, or as applicable

iii. Respondents who were not deemed non-responsive and/or non-responsible are evaluated by the Committee based on the Phase 1

Evaluation Criteria below.

iv. Scores are tabulated.

v. The Committee may shortlist some or all Respondents.

3. If the Evaluation Committee determines that Presentations/Interviews/Site

Visit is not necessary, the Committee will complete scoring and create a shortlist of firms based on the competitive range.

4. If the Evaluation Committee determines that Presentations/Interviews/Site

Visit are necessary, the following process will occur:

i. The Aviation Authority may request some or all firms to participate in presentations or interviews with the Evaluation Committee.

ii. The Aviation Authority will provide details regarding the presentations/interviews/site visit(s) in advance.

iii. The Respondent shall have officials of the appropriate management level present and representing the firm

iv. Pursuant to Florida Statute Chapter 286, any portions of a meeting, at which a vendor makes an oral presentation, or answers questions as part of a competitive solicitation, are exempt from Florida Statute 286.011 and

Statute 24(b), Article I of the State Constitution.

v. The Committee will complete the scoring and create a shortlist of firms based on the competitive range.

d. Negotiations

1. There is no guarantee that any negotiations or request for BAFO (Best and

Final Offer) will occur. Award may be made based upon the Respondent’s initial proposal.

2. The Procurement Committee establishes the Negotiation Team.

3. The Aviation Authority reserves the right to negotiate any and all elements of a contract resulting from this solicitation.

4. The Negotiation Team may request and consider additional proposals from the finalist(s) regarding pricing, terms, and technical alternatives.

5. The Negotiation Team may prepare a list of questions, which will be discussed with the finalists directly or electronically.

6. After negotiations have been completed to the satisfaction of the Negotiation

Team, or if no negotiations are held following the evaluation, the Shortlisted

Respondents will be given a deadline for submission of a BAFO. The BAFO will include scope, schedule/deliverables, pricing, and terms. The negotiation process will stop upon submission of the BAFO. Shortlisted Respondents will not be allowed to make further adjustments to their offer or communicate further with the Aviation Authority, except to respond to requests from the

Negotiations Team.

7. Negotiations may be conducted with selected Respondents by sequential or concurrent negotiation methods, whichever is considered to be in the best interest of the Aviation Authority. Additional meetings for either method may be necessary for all parties.

8. Pursuant to Florida Statute Chapter 286, any portion of a meeting, at which negotiation strategies are discussed, or negotiations with a vendor is conducted, are exempt from Florida Statute 286.011 and Statute 24(b), Article I of the State Constitution.

9. The Respondent’s replies will evolve into a format that best meets the needs of the Aviation Authority and the capabilities of the firm. At the final negotiation meeting, a presentation and discussion with the Negotiation

Team, facilitated by Procurement Services Staff, may be held with all finalists to clarify any issues and to ensure that every person understands the BAFO request.

10. Representatives of the Respondent(s) selected to participate in negotiation(s) shall have written authorization from the company CEO or President that the company’s lead negotiator is authorized to bind the company to the terms and conditions agreed to during negotiations and as contained in the best and final offer. The provision of such authorization shall be a prerequisite to continuation in the ITN process.

11. Company negotiators must enter the negotiations prepared to speak on behalf of the company. The Aviation Authority reserves the right to immediately terminate negotiations with any company whose representatives are not empowered to, or who will not, make decisions during the negotiations. The Aviation Authority may elect not to solicit a BAFO from any company whose representative(s) have been unable or unwilling to commit to decisions reached during the negotiation process.

e. BAFO Evaluation and Contract Award (Scored)

1. The Evaluation Committee will review, evaluate and score the BAFO and solicitation responses, taking into account all information gained during the negotiation stage of the selection process herein (as applicable) according to the evaluation criteria and will develop a recommended ranked order of responsible and responsive Shortlisted Respondents that will provide the best value to the Aviation Authority, based on the selection criteria.

2. The Evaluation Committee's award recommendation of the contract will be made to the Respondent representing the best value to the Aviation

Authority. The Aviation Authority shall be the sole judge of its own best interests, the responses, and the resulting Contract.

3. The Aviation Authority may contract with one or more Respondents whose proposal(s) are considered to be in the best interests of the Aviation

Authority.

4. The Aviation Authority reserves the right to award to the next-ranked

Respondent for any and all groups, subgroups, or items in the event of the selected Respondent’s default, nonperformance, non-compliance or similar issues affecting the Aviation Authority’s ability to obtain goods and/or services at any time throughout the contract period.

5. The Aviation Authority Board makes the final approval of the resulting

Contract.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Quality and Innovation

The aesthetic appeal, functionality, and creativity of the proposed Retail

Merchandising Units (RMUs) will be assessed. How well the design aligns with the themes outlined in Exhibit C - Support

Design Materials, and the extent to which the design introduces innovative features or concepts that enhance customer experience will be evaluated.

Adherence to ADA and applicable state and local accessibility codes will be assessed.

Points Based 30

(30% of Total)

2. Price Proposal

The overall cost-effectiveness of the proposal, including the base price of the RMUs and any additional features and services offered will be evaluated.

Points Based 20

(20% of Total)

3. Methodology and Approach

The timeline for the fabrication, delivery, and installation will be evaluated. The feasibility of the schedule, the efficiency of the lead times, and the thoroughness of the installation plan, including strategies to minimize disruption to airport operations will be assessed.

Points Based 10

(10% of Total)

4. Warranty, Extended Warranty, Value-Added Options

Warranty and extended warranty coverage, terms, duration, quality, and reliability of the warranty's support will be assessed. Value-added options and how they contribute to the overall value proposition will be evaluated. The overall cost-effectiveness of the proposal, including the base price of the

RMUs and any additional features and services offered will be evaluated. Value-added options and how they contribute to the overall value proposition will be evaluated.

Points Based 5

(5% of Total)

5. Maintenance

The Respondent's maintenance approach will be evaluated based on the following criteria.

The evaluation will consider the availability of a maintenance agreement, the clarity and completeness of maintenance procedures, and the ease of obtaining support and replacement components.

Points Based 5

(5% of Total)

6. Experience and Qualifications

Respondent's previous experience in designing, manufacturing, and installing similar RMUs or retail fixtures will be evaluated. References and qualifications will be reviewed and used to gauge the

Respondent's capability, reliability, and track record of successful project execution in comparable environments.

Points Based 25

(25% of Total)

7. Other Requirements

Prior or Pending Convictions, Indictments, Investigations, Claims, Conflicts of Interest, Respondent Certification form, and Contractual red lines will be evaluated.

Points Based 5

(5% of Total)

6. OTHER REQUIREMENTS

6.1. Exceptions to Terms and Conditions

Respondents may propose modifications to the Aviation Authority's contract terms and conditions by submitting in writing any redlines for such intended changes, via the e-

Procurement platform in response to the Vendor Questionnaire. To be considered by the

Aviation Authority, the request must include the desired language. A full substitution of the entire agreement or sets of terms and conditions will not be considered.

Respondent may provide a TRACKED Word document of their requested changes to the

Terms and Conditions. The recommended changes may or may not be accepted by the

Aviation Authority.

6.2. Proof of Insurability

Respondent must demonstrate their ability to obtain insurance by meeting the minimum required coverage by uploading proof in Section 7 the Vendor Questionnaire.

See details of Insurance requirements Section 9: Aviation Authority Standard Terms and Conditions.

6.3. Claims Information

Respondent must disclose in Section 7 Vendor Questionnaire, all lawsuits, arbitrations, and claims filed or raised by or against the Respondent over the last five years.

6.4. Convictions, Indictments, Investigations, Regulatory Investigations

Respondent shall describe in Section 7 Vendor Questionnaire, all prior or pending convictions, indictments, investigations, and regulatory investigations, either civil or criminal, that relate to the Scope of Work/Specifications described in this Solicitation.

6.5. Conflict of Interest

The award hereunder is subject to provisions of State of Florida Statutes. Respondent must disclose the name of any officer, director, or agent who is also an employee of the

Aviation Authority. Respondent must disclose the name of any Aviation Authority employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the Contractor’s firm or any of its branches.

7. VENDOR QUESTIONNAIRE

7.1. RESPONDENT IDENTIFICATION

7.1.1. Respondent (Firm) name and address*

This name must match the legal name of the entity on the SunBiz website and on your

OpenGov profile.

Maximum response length: 200 characters

*Response required

7.1.2. Is the Respondent a Joint Venture?*

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.3. Provide Joint Venture Agreement*

*Response required

When equals "No"

7.1.4. Provide the type of Organization. (LLC, Sole Proprietor, Co., etc...), year and State of incorporation.*

Maximum response length: 100 characters

*Response required

7.1.5. Provide Respondent's recent W9 Form*

*Response required

7.1.6. Did the Respondent use Artificial Intelligence (AI) to generate any portion of their response to this ITN?*

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.7. Certification regarding usage of Artificial Intelligence*

By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness.

Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.

☐ Please confirm

*Response required

7.1.8. Respondent's Certification*

Please download the below document, complete, and upload.

• Solicitation_-_Respondent_C...

*Response required

7.1.9. Verification of Employment Status / E-Verify*

By selecting "Confirm", I hereby acknowledge and agree that use of the U.S.

Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the Greater Orlando Aviation Authority.

Effective January 1, 2021, public and private employers, contractors, and subcontractors will be required to register with, and use the Employment Eligibility

Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of Homeland

Security website: http://www.dhs.gov/E-Verify

“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred to as Respondent or Contractor).

“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub- Vendor or Sub-Contractor).

Vendor/Contractor/Subcontractor acknowledges and agrees to utilize the U.S.

Department of Homeland Security’s E-Verify System to verify the employment eligibility of:

• All persons employed by Vendor/Contractor/Sub-Contractor during the term of the contract, (including assigned sub-vendors/sub-contractors/sub-contractors), to perform employment duties within Florida and any work in pursuant to the contract with the Aviation Authority.

By entering into a contract with the Aviation Authority, the Contractor/Contractor becomes obligated to comply with the provisions of Section 2. Section 448.095, Fla.

Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.

https://government-project.s3.us-west-2.amazonaws.com/138823/196fc184-17ed-43cb-9b15-ace903c8ad4e_Solicitation_-_Respondent_Cert_ITN.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ICLZCVCA%2F20250425%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250425T162406Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIFkYbCXVKAz7ybCYoXiU%2BC4QSonhHjKAlszvyxSzikayAiBRZAQJ%2BzYm3%2BZb1mKfrT6IgQU%2FBhimnALAak444ibJUyqDBQgxEAIaDDg5MjM2NDY4NzY3MiIM9MmHfodOmYtZTb%2FgKuAEG6B3m3Pkg5V8fAo9dQlFOmeQFuFpSq93yxiJ%2B8KQfQ9xsAMDcPTYnK6yfsJECoXfnPppIJJlOlvNNjQ13WXH2Fg4nLDUooPtX%2Felh4%2FrSKcWwPXbLg7YPNCuMoMaP7n5vofAAPNmfIPagwGy6B1Zw8pEYgsBzmPOa4Wi1%2BtxNR9iexhvrUuZ0n4Gg9ZVHIfm%2BcV%2BFUTJXSjqe6SYHYRRkvgQALnN4v2024krWR1YQUVsEDX8IhI0%2BUCIQRHr6RmcdLU9HPaPxWo1jHPJ4sAfYpiRW7xtkfhjrl6iBUWZs8OIpVhmipOFtJSXJytybtgcED%2FChVdkMYvGaJ2gAJIP%2FJ%2BxN86XUF8daKbYlDDGmxwdHQqRj6RSQoNjnAnESZGzdVLUABGr2tAsv9F8dYgm51YJpUaL4LE8Xy6OdrDcSEGSd6hj4H5TZuHtDPrkiNVJXQ62xzNCmtEqpSzQ1zvhE9Z5xjQubcCNqryfMfsD%2Bt9KElceb1H1WFZop3M%2F%2B5l2zJ9quxyXFWVzzp1dbhUAXvy6CIGq8Xx3aHIL%2Fo98PyvJgnKiu8F8CB%2BAlXYq%2FoSZWOD%2FDBF4xeeLkNZbP%2BxszXlSV%2FNN%2FCL0DGuzi8hCBrB1nuzJDPzdwC8sikuzK2LVGnyWWRTTl%2BqfiQfnYjPzfMGAs0iTKlMAPAMYQsjM7T%2B%2FLKAmyd8S%2Ff6akOSe4CM%2FFiTbBILG6vQfY6TZ76XTYnYLukirEqJA4%2Bn4lf3s0w%2FSIt3oQ6Z7j4%2FVwnlf9N5mfaHAHCjILk6zD0HEe%2BsstWvFG2YbVqO6dtTtl8W1Pk0wsd6uwAY6nAHY06jgoaMR37XpF%2FYJPBTPuKLzGIbw8q2wxZqlVQ%2FhMpWKsZiz0SS96astaIMLyoGLxSEVM3BdmiHV48MyVvBS7WHQp3qJar9Ia%2FtdFfOMa8fVqIgOeZmgFjGbY%2BlN2JKr3XA%2FOMcMcq8VhK7fobgGX3%2B3yvz659qb5PpzKDVnnbZxbPWq6v6Mq5hwiAqEGuv2qDU5Vs4SAh%2BcjpM%3D&X-Amz-Signature=f1bd0c80647264a1d887bb4eec5a4c588eed70849b9daf4bfaa1f1bf3bf73773&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Solicitation_-_Respondent_Cert_ITN.pdf%22&x-id=GetObject http://www/dhs.gov/E-Verify

The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of the resulting contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the

Circuit Court of Orange County, Florida no later than 20 calendar days after the date of termination. If the resulting contract is terminated for a violation of the statute by the

Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

☐ Please confirm

*Response required

7.1.10. Drug-Free Workplace Certification*

By selecting "Confirm", I certify, that if awarded, Respondent shall maintain a drug-free workplace in accordance with the Florida Drug-free Workplace Act during the duration of the contract. No employee shall be hired by a Contractor for work on Aviation

Authority's premises prior to such employee having tested negative for drugs. In addition, existing employees of the Contractor must be subject to drug testing by the

Contractor upon reasonable suspicion of drug use. Results of all such drug tests are to be retained by the Contractor Copies shall be provided to the Aviation Authority, if requested.

☐ Please confirm

*Response required

7.1.11. Certification Regarding Prohibition Against Contracting with Scrutinized

Companies*

By selecting "Confirm", I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

In addition, if this Solicitation is for a Contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to

s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or

Syria as defined in said statute.

I understand and agree that the Aviation Authority may immediately terminate any

Contract resulting from this Solicitation upon written notice if the undersigned entity (or any of those related entities of Respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that

Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any Contract for goods or services of one million dollars or more, it has been placed on the Scrutinized

Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

☐ Please confirm

*Response required

7.1.12. Discriminatory Vendor List Certification*

By selecting "Confirm", I hereby certify that the Respondent, and any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have not been placed on the Discriminatory Vendor List by the Department of Management

Services. (287.134(3)(d), Fla. Stat.)

☐ Please confirm

*Response required

7.2. MINIMUM REQUIREMENTS

7.2.1. Registration with the State of Florida*

*Response required

7.2.2. Experience and Qualifications*

Explain how the Respondent meets the Minimum Experience requirement described in

Section 4: Minimum Requirements.

Maximum response length: 5000 characters

*Response required

7.2.3. Reference 1*

a. Organization's Name

b. Organization's Address

c. Contact Person's Name

d. Contact Person's Email

e. Contact Person's Phone

f. Brief Description of Project

g. Contract #

h. Respondent's Role / Identify Key Individual(s)

i. Date of Services

j. Project Status (On-going / Completed)

Maximum response length: 500 characters

*Response required

7.2.4. Reference 2*

a. Organization's Name

b. Organization's Address

c. Contact Person's Name

d. Contact Person's Email

e. Contact Person's Phone

f. Brief Description of Project

g. Contract #

h. Respondent's Role / Identify Key Individual(s)

i. Date of Services

j. Project Status (On-going / Completed)

Maximum response length: 500 characters

*Response required

7.2.5. Reference 3*

a. Organization's Name

b. Organization's Address

c. Contact Person's Name

d. Contact Person's Email

e. Contact Person's Phone

f. Brief Description of Project

g. Contract #

h. Respondent's Role / Identify Key Individual(s)

i. Date of Services

j. Project Status (On-going / Completed)

Maximum response length: 500 characters

*Response required

7.2.6. Reference 4 - Optional

a. Organization's Name

b. Organization's Address

c. Contact Person's Name

d. Contact Person's Email

e. Contact Person's Phone

f. Brief Description of Project

g. Contract #

h. Respondent's Role / Identify Key Individual(s)

i. Date of Services

j. Project Status (On-going / Completed)

Maximum response length: 500 characters

7.3. DESIGN, QUALITY, AND INNOVATION

7.3.1. Design and Manufacturing Components for the RMUs*

1. They will also include the costs of each unit as well as the total costs and lead time for all twelve units proposed. The desired design and manufacturing components for the RMUs shall include but are not limited to the following:

a. RMU must be on movable wheels that can be locked.

b. Maximum size shall be no more than 50 square feet in total area.

c. Maximum height of each RMU shall be no more than 96 inches.

d. Open merchandise/display areas should be maximized on RMU.

e. Adjustable multiple shelves for merchandise displays are preferred.

f. Pull out Point of Sale (POS)/cash wrap in compliance with Americans with

Disabilities Act (ADA) transaction counter are required.

g. Sufficient storage shall be built into RMU, using lockable drawers or doors.

h. RMUs shall be made of sturdy, fire-rated materials that will withstand heavy airport foot traffic and impacts from luggage, strollers, stock carts, and other items.

i. The RMUs shall be built to comply with the Americans with Disabilities Act

(ADA) guidelines.

j. RMUs shall be built according to applicable Fire, Electrical, and Building codes required for Regulatory approvals.

k. RMUs shall contain reinforced areas for durability.

l. Adjustable LED lights should be used to showcase each area of the RMU.

This shall include specialized lighting for visual merchandising.

m. A clear line of sight in the center of the RMU is preferred.

n. Top structure areas shall be minimized.

o. No full cover or canopy over the whole RMU is preferred.

q. Tenant signage/branding on one side is allowed.

r. Wood tones consistent with Attachment C supporting design materials and smooth surfaces are required.

s. A variety of removable accessory pieces to customize units and showcase different types of merchandise, which may include, but is not limited to:

i. Peg system

ii. Hanging system for scarves, bags, etc.

iii. Risers of various heights and sizes

iv. Containers for loose items such as candy or pre-packaged snacks

t. Ability to secure the RMU at night using a locking mechanism to prevent theft.

u. Prefer electrical outlet(s) located near the bottom of the RMU for additional electrical needs (voltage, wattage, etc.)

v. RMUs shall have the ability to easily reach, if needed, cable, data, phone or electrical lines.

Please confirm your design and manufacturing components for the RMUs meet these requirements.

☐ Please confirm

7.3.2. Design*

Please confirm that your design (aesthetics, appeal, functionality, and creativity) aligns with the themes outlined in Exhibit C - Support Design Materials.

☐ Please confirm

*Response required

7.3.3. Details, Drawing and Specification for the RMU*

The Respondent will upload details, drawings, and specifications of their RMU design and any options or accessories they are proposing for the Base Unit and

Accessories. The total cost of the proposed RMUs will be stated in Price Table under Base Unit and Accessories.

*Response required

7.3.4. Innovative Features and ADA Compliance*

Please describe how the design introduces innovative features or concepts that enhance customer experience. Explain how the design adheres to ADA and applicable state and local accessibility codes.

Maximum response length: 1000 characters

*Response required

7.4. PRICE PROPOSAL

7.4.1. Did you complete the Price Table based on the design provided in Vendor

Questionnaire 3.3?*

☐ Yes

☐ No

*Response required

7.4.2. Additional Features and Services

Respondent must upload pricing and description/design for any additional features, options, accessories and services offered that is not covered in the Price Table and is not included in the Base Unit RMU design as described in Vendor Questionnaire 3.3.

7.5. METHODOLOGY AND APPROACH

7.5.1. Fabrication*

Respondents must describe in…