Responsibility_Matrix_Attachement_2.pdf
PDF 37 KB Posted
- Attached to
- Safe Stay Maintenance Services
- Solicitation number
- 2024-RFB-0438
- Issued by
- Sacramento County, San Francisco City, California
About this file
The document is a Preventive/Corrective Maintenance Responsibility Matrix for the Stockton Safe Stay facility, involving the Department of Health and Social Services (DHSH) Operator, a Maintenance Contractor, and the Department of General Services (DGS). The matrix comprehensively details maintenance responsibilities across multiple facility domains including appliances, cabins and facility trailers, grounds, electrical systems, plumbing, HVAC, fire-life safety, and miscellaneous equipment. The document delineates specific maintenance actions such as purchase, repair, replacement, cleaning, monitoring, and checking for various equipment and infrastructure components, with responsibilities distributed among the three participating entities.
The responsibility matrix provides a granular breakdown of maintenance duties, indicating which party is responsible for specific tasks ranging from small kitchen appliances and large kitchen equipment to complex systems like fire alarm detection, fire suppression systems, and security systems. The matrix covers routine maintenance like monthly checks, cleaning, and adjustments, as well as more extensive responsibilities such as repair, replacement, and recertification of critical systems. The document appears to be part of a comprehensive maintenance service contract for the Stockton Safe Stay facility, ensuring clear accountability and systematic upkeep of the facility's infrastructure and equipment.
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Text version
# DHSH Operator Maintenance Contractor DGS
Appliances 1 Purchase/Repair/Replace 2 Purchase/Repair/Replace 3 Furniture Purchase/Repair/Replace 4 Washer/Dryers Purchase/Repair/Replace
Cabins and Facility Trailers 6 Doors (Including locks, hinges and closers, panic devices) Repair/Replace 7 Floor Tiles/Carpet Yes 8 Ceiling (tiles and grid) Repair/Replace 9 Repair and Patch Roof Yes 10 Clean and Clear Gutters Yes 11 Structural Maintenance and/or repairs Yes 12 Exterior Walls, Roof and Foundation Yes 13 Wall finishes Yes 14 Cabinetry Repair/Replace 15 Guard shack Yes 16 Amnesty Lockers Purchase* Repair/Replace 17 Storage Lockers Yes
Grounds 18 Yes 19 Pavement maintenance and repair Yes 20 Landscaping Yes 21 Trash Removal Yes 22 Fences and Gates Yes 23 Dog Exercise Area Yes 24 Drainage Yes 25 Shade Structures Repair/Replace Design/Approve
Electrical 26 Infrastructure Yes 27 Transformers Yes
Preventive/Corrective Maintenance Responsibility Matrix Stockton Safe Stay
Equipment
Small kitchen appliances (Microwaves, warming cab, coffee maker, coffee pots) Large Kitchen Appliances (Refrigerators and freezer)
Pest Control (as necessary to maintain a pest and vermin free condition)
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Contractor DGS
Preventive/Corrective Maintenance Responsibility Matrix Stockton Safe Stay
Equipment 28 Panels Yes 29 Switchgear Yes 30 Time Clocks Adjust Repair/Replace 31 Receptacles Repair/Replace 32 Switches Repair/Replace 33 Interior Lighting Yes 34 Lamps Repair/Replace 35 Ballasts Repair/Replace 36 Light Fixtures Repair/Replace 37 Exterior Lighting Yes 38 Lamps Repair/Replace 39 Ballasts Repair/Replace 40 Light Fixtures Repair/Replace
Plumbing 41 Infrastructure Yes 42 P-Traps Plunger Beyond a plunger 43 Trap primers Yes 44 Sewer Lines/Storm Main Inspect Yes 45 Water Pipe Yes 46 Vents Yes 47 Showers Plunger Beyond a plunger 48 Toilets Plunger Beyond a plunger 49 Grease Traps Yes 50 Mop sinks, lavitory sinks, compartment sinks, floor sinks Plunger Beyond a plunger 51 Tenant laterals to building sanitary sewer lines Yes 52 Hose bibs Yes 53 Water Filtration systems Clean/Maintain Repair/Replace 54 Drinking Fountains Clean/Maintain Repair/Replace 55 Garbage Disposer Clean/Maintain Repair/Replace 56 Backflow preventers Test/Repair/Replace 57 Water Heaters Repair/Replace
HVAC
58 Air Conditioners Adjust Repair/Replace 59 Heaters Adjust Repair/Replace 60 Kitchen ventilation systems Adjust Repair/Replace
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Contractor DGS
Preventive/Corrective Maintenance Responsibility Matrix Stockton Safe Stay
Equipment 61 Exhaust Fans Adjust Repair/Replace 62 Thermostats Adjust Repair/Replace
Fire - Life Safety 63 Fire Alarm Detection (including 24-hour monitoring) Monitor/Repair/Replace 64 Fire Suppression System Monthly Checks Recertify/Repair/Replace 65 Fire Extinguishers Monthly Checks Recertify 66 Exit signs Exit/Egress Lighting Monthly Checks Repair/Replace
Miscellaneous 67 Yes 68 Yes 69 Signage - non-lighted Yes 70 Tenant Improvements (small projects) Yes 71 Vandalism Yes 72 Security System (cameras, etc.) Yes
Janitorial Equipment and Improvements installed by Tenant (weather authorization was given or
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Sheet1
File details come from the government source that posted it. Updated .