Responses to Queries_19NP4026Q0002.pdf
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Department of State US Embassy Kathmandu
About this file
This document appears to be a Questions and Answers (Q&A) file related to a fire suppression system maintenance contract. Key details include information about existing Ansul R-102 fire suppression systems at two locations (Chancery and Phora), with specific technical specifications such as six fusible links, six nozzles, and a 3-gallon liquid agent system manufactured in 2006/2007. The last contract (PO# 19NP4023P1576) was with Arshiya Enterprises, valued at $19,527.07 for two years and expired at the end of September 2025.
The Q&A document provides additional technical details about the systems, including that the Chancery kitchen uses an electric cooking range, while Phora uses both electric and gas ranges. Subcontracting is authorized, and a U.S.-based prime contractor may submit a proposal using a locally licensed subcontractor. A site visit is not mandatory for proposal submission, and another site visit may be conducted if necessary. The document includes photographs of the Ansul R-102 and Piranha fire suppression systems installed in the kitchen areas, with details about nitrogen cartridges, system configurations, and maintenance history.
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Text version
1. Replies to questions during site visit:
I. Number of fusible links in the entire system
a. Six for Chancery
b. Six for Phora
II. Nitrogen cartridge model for Chancery
a. R-102 double tank
b. Part No. 423492
c. Date of manufacture: 2015/12
III. Cylinder model no. & capacity Refill & Expiry Date for Chancery
a. ANSUL R102 3 Gallon liquid agent restaurant fire suppression system
b. Date of manufacture: 2006
c. Has not been replaced since installation for Chancery.
IV. Number of nozzles for Chancery and Phora
a. Six
V. Hood & ducting sq. Ft.
a. Mentioned in the SOW
2. Whether subcontracting is authorized for this requirement.
Yes
3. Whether a U.S.-based prime contractor may submit a proposal where the performance of services will be carried out by a locally licensed and commercially registered subcontractor, in accordance with DOSAR
652.242-73 (b).
Yes
4. Please confirm whether there is an incumbent contractor for this requirement. If so, could you please provide the contractor’s name and the current contract value.
We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.
If not brand new, could you please provide the current / previous contract number?
There is no active contract. Last PO# 19NP4023P1576 expired end
September 2025 with a total period of two years and amount equal to
$19527.07 for two years. Contractor name – Arshiya Enterprises.
5. Is a site visit mandatory to submit a proposal for this opportunity?
No
6. Will another site visit be conducted? We were unable to attend the site visit on 11 Dec 2025, as we were awaiting responses to our clarification queries, which were not received prior to that date.
It may be conducted if deemed necessary. Details of personnel and vehicle must be submitted no later than 18-Dec-2025, so that a site visit may be arranged early next week. Also, there will not be any extension in the deadline for submission of quotations due to this.
7. Date of installation of the Anusl R-102 system(s) for the kitchen.
• Chancery: 2007
8. Is it a multiple or one tank system?
• One tank system for Ansul R-102.
9. Are your cooking appliances gas or electric?
• Chancery: electric cooking range only.
• Phora: Both electric and gas cooking ranges are used.
10. Send us your warehouse part list for the Ansul R-102 and Piranha system respectively.
• Post does not have any spare parts for these systems in our warehouse.
11. Was exhaust duct cleaning and Ansul fire suppression maintenance carried out semi annually in Chancery and Phora kitchens in the last contract ?
Yes they did.
12. Photos
1. Chancery ANSUL R102 System:
2. Phora AMA Kitchen Ansul Piranha System:
File details come from the government source that posted it. Updated .