Response to Questions - Coach Repair Questions_JZ answers.pdf

RFP Technical Delaware Car Questions

1 2.2.4

CONTRACT DURATION: - Per this section the repair of car 1722 is to be completed in six (6) months from 'Notice to Proceed Date'. With the necessity to ship the car from MBTA property via 'freight railroads' and in most cases the move must be completed using two or more different freight railroads to complete the move from MBTA to Contractor's facilities there can be a significant delay in the

Contractor receiving the car once it has shipped from MBTA. The time it would take to receive the car if the Contractor's start date is based on the 'NTP' and not when the car actually is received at the

Contractor's facilities could reduce the time to complete the repair program by approximately 33% or more. Can the contract start date by revised to be the date the car is received at the Contractor's facilities?

Response

Forms

Attach, if applicable, a list of similar current contracts that demonstrates ???..'. This section seems to be the same as 'Items 'B and C' - in 'Form 'B' that is included in the MBTA Technical Specification - TS-

KRC-CTC1722 in the 'Experience' section. Please clarify if the information requested in both documents needs to be provided twice or will one submission meet the requirements for both forms?

We could add a note to the item in 'Form 'A'' that would state - 'See 'Attachment 'X' to Delaware Car

Company's Proposal for the Required Information'.

Insurance

Attachment

Item D

UMBRELLA LIABILITY INSURANCE - 'This section calls the 'Contractor' to carry and maintain

Umbrella Liability Insurance with limits not less than $10,000,000.00 per occurrence and annual aggregate, covering all work and services performed under the contract.' Delaware Car Company currently has Umbrella Liability Insurance coverage of $5,000,000.00. For a project that will be under

$500,000.00 for repair of car 1722 the Umbrella Liability Insurance of $10,000,000.00 seems excessive. Can this requirement be revised to an Umbrella Liability Insurance coverage of

$5,000,000.00?

Table 1 TS-

UNDER CAR SECTION - LOW VOLTAGE JUNCTION BOX (No. 1 END, BOTH SIDES) - In the scope of work section for the junction boxes - 'Replace Wiring as Needed' - Need to know exactly what wiring is being called out for replacement if needed - wiring from the COMM, MU and HEP receptacles only or the wiring between the junction boxes at the # 1 end to the # 2 end of car, Table 1 TS-

UNDER CAR SECTION - LOW VOLTAGE RECEPTACLES AND CABLES (No. 1 END, LEFT SIDE) -

In the scope of work section for the LV Receptacles and Cables - Work statement specifies to remove and replace receptacles, inspect brackets and repair/replace as needed; 'Inspect wiring and repair as needed' - Question: If receptacles and cables are to be replaced with KCS provided new components, there should not be a need to 'inspect wiring and repair as needed'. Please confirm that material to be provided by KCS will be the complete COMM, MU and HEP receptacles, cables and wiring.

Table 1 TS-

TRAP DOOR HEATER (THRESHOLD HEATER) - Reference to drawing 453-312 is not a drawing of the Threshold Heater Assembly. Drawing 453-312 is the heater junction box. Please provide correct reference to the Threshold Heater Assembly and provide drawing if not included in the Appendix 1 -

Kawasaki drawing package.

TABLE 1

TS-7

3.13.1

TS16

LOW FLOOR CEILING - LIGHT FIXTURES - LIGHT FIXTURES W/EMERGENCY LIGHTING -

Please define which light fixtures are to be provided by KCS and if the light fixtures will include the complete fixture with lamps, cover, etc. LOW FLOOR CEILING - LIGHT FIXTURES - LIGHT

FIXTURES W/EMERGENCY LIGHTING - Please define which light fixtures are to be provided by KCS and if the light fixtures will include the complete fixture with lamps, cover, etc. LOW FLOOR CEILING -

LIGHT FIXTURES - LIGHT FIXTURES W/EMERGENCY LIGHTING - Please define which light fixtures are to be provided by KCS and if the light fixtures will include the complete fixture with lamps, cover, etc.

8 3.16 TS-9

MBTA provided material - Question - MBTA to provide parts identified in the 'Parts Supplied' column in

Table 1 - What if the material to be provided or has been provided is not correct, is not the complete compliment of parts required to be provided to accomplish the specified task or there are found to be other items required that MBTA or its consultant(s) failed to identify to repair a specific task - how does the contractor handle these situations?

9 3.16 TS-9

What if the identified task is not fully defined or damage is found to be more extensive than indicated -will the additional work and in some potential cases Contractor provided material be handled under

Section 3.3 - Non-Documented Damages?

10 3.16 TS-9

The contract documents state that the 'Contractor' is responsible for the preparation of the car for shipment from MBTA Commuter Rail Maintenance Facility ('BET'). Delaware Car Company requests that this requirement be removed and that MBTA/Keolis Commuter Services personnel prepare the car for shipment.

3.3.3 TS-

CONTRACTOR SUBMISSION OF INVOICING FOR 'HIDDEN DAMAGES' - This section advises that the invoicing for 'Hidden Damages' cannot be accomplished until the car has been received by MBTA and a signed Notice of Approval by MBTA has been provided' - Request this section be revised to allow the Contractor to be able to invoice MBTA for 'Hidden Damages' related labor and material costs upon conditional acceptance of the car at the Contractor's facilities and prior to shipment of the car.

3.6.2.1 TS-

ALL STEPWELL HARDWARE TO BE PROPERLY TORQUED AND TORQUE-STRIPED - We do not find torque information on the stepwell drawings or in Chapter 6 of the Maintenance Manuals relating to stepwell hardware torqueing. Please advise where this information may be found.

3.6.2.1 TS-

TEST STEPWELLS FOR WATER TIGHTNESS - Stepwells are constructed with step treads that are open grate type and are not water tight. Please explain how stepwells can be classified as an item that is to be water tight.

3.6.2.1 TS-

TRAP DOOR ASSEMBLY AND HEATER - 'The trap door hinge and latch shall be completely sealed to prevent water intrusion' - We do not find any information on the trapdoor drawings or in the maintenance manuals relating to the sealing of the trapdoor hinge and latch. Please provide additional information or location of references to how the sealing is accomplished and the material required to do the sealing.

3.9.1 TS-

WINDOWS - This section advised that MBTA will provide the two damaged emergency windows but we do not see any reference to supplying new glazing gaskets, lock/filler strips and related items. Will

MBTA provide the required rubber products for installation of the window units?

3.10.1 TS-

SEAT CUSHIONS - Table 1 under the 'Seating' section lists seat cushion backs, bases and tops to be provided by MBTA as does this section of the specification but there is no reference to the quantity of each cushion to be provided by MBTA. How many of each cushion section are to be provided to MBTA and what if additional cushions are found damaged in the car, will MBTA provide the additional items if found to be required?

3.12.2.1

TS-16

LUGGAGE RACK AND SUPPORTS - 'All hardware shall be properly torqued and all components shall be properly aligned.' We do not find any information relating to 'torque' values for luggage rack mounting hardware in the referenced drawings. Please advise where the torque values may be found and/or provide torque valves for the luggage rack mounting hardware.

3.13.2.1

TS-17

LIGHTING - 'All hardware shall be properly torqued and all components shall be properly aligned.' We do not find any information relating to 'torque' values for lighting mounting hardware in the referenced drawings. Please advise where the torque values may be found and/or provide torque valves for the lighting hardware.

3.14.2.1

TS-17

CEILING PANELS - 'All hardware shall be properly torqued and all components shall be properly aligned.' We do not find any information relating to 'torque' values for ceiling panels hardware in the referenced drawings. Please advise where the torque values may be found and/or provide torque valves for the ceiling panel mounting hardware.

3.15.2 TS-

PULL BOX - All damaged wiring shall be repaired per OEM requirements - Wiring from the COMM, MU and HEP receptacles is to be replaced per Table 1, 'Under Car Section' - 'Low Voltage

Receptacles and Cables (No. 1 end, left side)' and 'High Voltage Receptacles and Cables (No. 1 end left side)' is to replaced from the receptacles installed in the pull box to the low voltage junction boxes.

There should not be a need to inspection and repair of the existing wiring. Please clarify the intent of this section.

3.15.3.1

TS-17

PULL BOX - 'All hardware shall be properly torqued and torque-striped.' - Need additional information on torque valves for hardware required to mount the receptacles and pull boxes if applicable.

3.16.3.2

TS-18

TRACK RECEIVER ASSEMBLY AND BRACKETS - MBTA to provide a new 'Track Receiver

Assembly' for Contractor to install. Will the new 'Track Receiver Assembly' include the complete assembly as shown on Kaswasaki drawing 511-083 that includes the bracket assembly, track receiver units, junction boxes, etc.? Understanding that common hardware could be provided by the

Contractor. Please confirm what MBTA will be able to provide.

3.18.2 TS-

LOW VOLTAGE JUNCTION BOX - 'Internal wiring shall be visually inspected and the proper connection of all wires through the junction box shall be tested. All damaged wiring shall be replaced.'

Trainline and other wiring that runs from No. 1 end to No. 2 end if damaged, replacement should be handled as 'Hidden Damages' under Section 3.3 as the condition of the wiring cannot be ascertained until the car has been received at the Contractor's facilities, and the junction boxes fully inspected and condition of wiring determined. The inspection of wiring and what damage may or may not have been damaged and the condition cannot be determined during the site inspection of the car at 'BET'.

3.18.3.1

TS-19

LOW VOLTAGE JUNCTION BOX - 'All hardware shall be properly torqued and torque-striped.' Need information relating to torque values for the various different sizes and types of hardware utilized in and with the trainline boxes, terminal boards, etc.

3.19.1 TS-

19 -

TABLE 1

RECEPTACLES AND CONDUIT - Sub-item 3.19.1.3 - Ethernet Receptacle (No. 1 end, left side) -according to this section of the specification MBTA is to provide the ethernet receptacle assembly including the connector body, spring loaded cover and Ethernet receptacle but in Table 1 - Line item

'Ehternet Trainline Connector' in the 'Part Supplied' column there is a 'NO' stated that indicated that

MBTA is not providing the connector assembly. Which statement is correct, 3.19.1 or Table 1?

4.6 TS-24 -

4.8.4.8 TS-

LEAK TEST - 'Following installation, all piping systems shall be cleaned to remove dirt, metal chips, oil contamination, and moisture' - Should this section also require the following statement - 'All piping shall be cleaned to remove dirt, metal chips, oil/grease and other foreign substances before installation'? All terminals shall be properly torques to assure sound connection' - Can MBTA provide car builder/overhaul contractor or other data that provides torque values used when the car was built or overhauled?

4.11.2 TS-

CORROSION PROTECTION - 'All locations with cracked, scratched, or chipped paint shall be repainted i/a/w OEM drawings and specifications.' - By this statement does the MBTA mean that any place on the car not just in the damaged areas where the Contractor is to accomplish repairs are to be paint repaired if they meet the conditions of this section?

5.2.2.1 TS-

OUTBOUND INSPECTION - Outbound inspection report generated by MBTA - will copies of the report be provided to the Contractor prior to receipt of the car at the Contractor's facilities? Will MBTA provide digital photographs of the inspection to the Contractor?

TABLE 1

TS-7

UNDER CAR - BRAKE PIPE (No. 1 END, LEFT SIDE) & MR PIPE (No. 1 END, LEFT SIDE) - The

'drawing reference column' - all drawings listed for the 'Brake Pipe and Main Reservoir Pipe' - the drawing numbers for all the drawings listed are shown as '511-XXX' but the drawings are listed in the

'Kawasaki drawing list' show these drawings as '551-XXX'. Please confirm what is the correct drawing numbers for these sections.

TABLE 1

TS-7

UNDER CAR - PILOT BAR SUPPORT BRACKETS - We do not find drawing 1P396662 (453-503) in the Kawasaki drawing list or drawings provided with the bid package.

TABLE 1

TS-7

LOW VOLTAGE RECEPTACLES AND CABLES (No. 1 END, LEFT SIDE) - We do not find drawing

1P396545 (578-001) in the Kawasaki drawing list or drawings provided with the bid package.

TABLE 1

TS-8

HIGH VOLTAGE RECEPTACLES AND CABLES (No. 1 END, LEFT SIDE) - We do not find drawing

1P396545 (578-001) in the Kawasaki drawings list or drawings provided with the bid package.

TABLE 1

TS-8

PULL BOX (No. 1 END, LEFT SIDE) - We do not find drawings 2P397020 (551-007) in the Kawasaki drawing list or drawings provided with the bid package.

34 FORM 'C'

Form 'C' contains 21 line items. It appears that the total price for each line items from line # 1 through line # 21 should include both labor and material costs for each individual line item. Item

# 21 has a description of 'Labor' - should line # 21 be utilized for any miscellaneous labor and/or material, i.e. car switching, jacking, truck removal, etc. required for the repair of car 1722? The items that would be listed as 'miscellaneous' normally do not fall under any of the other 21 line items.

MBTA Response Yes, repairs of the car 1722 should be completed within 6 month from the date the car is received at the contractor's facilitites.

Provide answer as part of RFP Form

B - Technical Response attachment.

Requests elsewhere for same exact information can be noted as, "See

Attachment X".

Response to this request is forthcoming.

"Replace wiring as needed" will be covered under the section 3.3 "Non-documented Damages".

"Replace wiring as needed" has been removed from the TS scope of work in the Table 1.

MBTA will not be providing Low

Voltage Rceptacles nor cables.

Table 1 and section 3.19.1 in the TS has been updated accordingly.

TRAP DOOR HEATER (THRESHOLD

HEATER) drawing is 453-311. It was added to the sharesite, Appendix 1, Kawasaki Drawing package.

Correct Drawing number for the

Threshold Heater has been updated in the TS Table 1.

MBTA will provide all the required

Light Fixture asemblies with the lamps, covers, etc.

Please send requests for all materials to Jim Zaks (LTK).

He will work with MBTA and KCS on getting the material that KCS has in stock to the contractor's repair facility.

If the material in the "Parts Supplied" column in the Table 1 is not in KCS stock, then it will be handled per

Section 3.3 - Non-Documented

Damages.

Yes, all work that is not defined under the TS scope of work will be handled per section 3.3 - Non-Documented

Damages.

Yes, KCS will be responsible for preparation of the car for shipment from the MBTA facilities.

Hidden damage can be invoiced at the completion of the work with the

MBTA confirmation by MBTA employee or representative that the work is fully complete and acceptable.

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

Please follow TS section 4.12 Water

Tightness Testing and use the ducument provided in the TS

Appendix 5. The water tightness testing is applicasble to the Stepwell attachment to the car body, not to the step threads on the stepwell itself.

The new trap door and heater shall be installed/sealed according to OEM requirements, as stated in the TS section 3.7.1.

Please follow the OEM requirements, and they will satisfy TS requirement:

"The trap door hinge and latch shall be completely sealed to prevent water intrusion."

Yes, MBTA will provide the required rubber products for installation of the window units.

MBTA will provide four (4) complete sets of seat cusions (backs, bases and tops in each set).

MBTA will provide additional seat sets if required.

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

The intent of this section is to make sure that all damaged wiring shall be repaired per OEM requirements.

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

MBTA will not provide the Track

Receiver Assembly and Brackets.

Table 1 in the TS has been updated accordingly.

"All damaged wiring shall be replaced." will be covered under the section 3.3 "Non-Documented

Damages".

"Replace wiring as needed" has been removed from the TS scope of work in the Table 1.

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values"

MBTA will not be providing the

Ethernet Receptacle (No. 1 end, left side). Table 1 and section 3.19.1 in the TS has been updated accordingly.

Please see TS Appendix 2: Materials and Workmanship - HRU - SR-42.

It states: "fasteners shall be in accordance with fastener industry standards and specified on the appropriate application drawings".

Please also see file: "Car 1722 Torque

Values".

The contractor is to identify all locations with cracked, scratched, or chipped paint and to report them to

MBTA under the car inspection report.

MBTA will advise which areas the contractor will be authorized to repair.

Yes, MBTA will provide Outbound inspection report generated by MBTA for the car 1722.

"551-XXX" are the correct drawing numbers for Undercar: Brake Pipe and RR. Pipe.

Updated the drawing numbers in the

TS Table 1.

Drawing 1P396662 (453-503) was added to the sharesite, Appendix 1, Kawasaki Drawing package.

Drawing 1P396545 (578-001) was added to the sharesite, Appendix 1, Kawasaki Drawing package.

Drawing 1P396545 (578-001) was added to the sharesite, Appendix 1, Kawasaki Drawing package.

Drawing 2P397020 (551-017) is not required and was removed from the

TS Table 1.

Amended Price Form Posted on

COMMBUYS.