Response to Questions_Bidders.pdf

This is a bidders' questions and answers document from the New York State Police regarding Invitation for Bids (IFB-PA02465) for 30-minute road flares with wire stands. The NYSP is seeking bids for a five-year purchase authorization contract with the lowest-cost responsive and responsible bidder. The solicitation specifies the Standard Fusee Corporation item #9340 or an equal alternative product. Year 1 estimated requirement is 52,200 flares (approximately 1,450 cases), with actual quantities varying throughout the contract term via multiple orders. Bidder questions were due August 11, 2026, with bids due August 26, 2026 at 3:30 p.m. EST. No bidders' conference will be held. The estimated contract start date is September 1, 2026, pending Office of the State Comptroller approval. Delivery locations consist of various Troop and Zone Headquarters across New York State, with specific addresses provided at order placement.

Pricing is quoted per case on an F.O.B. destination basis, with current contract pricing at $69.51 per case of 36 flares as a historical reference. All associated costs including licenses, insurance, shipping, customs duties, delivery, and applicable taxes must be included in the quoted unit price; lift gate fees may be passed through at cost only with supporting documentation. Delivery shall not exceed 30 days after receipt of purchase order. Annual price adjustments are permitted on each contract anniversary (excluding the final date) using the National Consumer Price Index for all Urban Consumers (CPI-U) for commodities less food and energy, capped at 3 percent. There are no MWBE, DBE, or SDVOB set-aside or participation goals. Standard Fusee Corporation is the incumbent vendor. Contractors must maintain Commercial General Liability insurance of at least $2 million each occurrence, Business Automobile Liability insurance of at least $2 million each occurrence, and Workers' Compensation and Disability Benefits Insurance.