Response to Queries_19NP4026Q0019_DT ICASS UPSs and EBMs 071526.pdf

1. Delivery Location and Pricing Basis

The RFQ identifies two possible FOB Destination delivery locations: U.S. Embassy

Nepal in Kathmandu, Nepal, and the U.S. Despatch Agent in Kent, Washington.

Should offerors provide pricing for both delivery locations, or should pricing be based on one Government-designated delivery location? If separate pricing is provided, which price will be used for evaluation?

Quotes may be submitted for either or both locations.

The lower priced location will be considered for price evaluation.

2. Physical Samples, Product Photographs, and Technical Datasheets

Are physical samples required with the quotation, or will product photographs, manufacturer datasheets, and technical specifications be sufficient unless samples are later requested by the Government?

Physical samples are not required with the quotation. Product photographs, manufacturer datasheets, and technical specifications will be sufficient unless samples are later requested by the Government

3. Minimum Salient Characteristics for “Or Equal” Products

For “or equal” products, please confirm the minimum salient characteristics the

Government will use to determine technical acceptability, including input/output voltage, scalability, battery runtime, rack/tower configuration, bypass requirements, communications compatibility, and form factor.

Product or Component Type : Uninterruptible power supply (UPS)

Main input voltage : 380 V AC 3 phase, 400 V AC 3 phase

Output voltage : 220 V AC 1 phase

Rated power in W : 5600 W

Rated power in VA : 8000 VA

Output connection : Hard Wire 3-wire (H N + E) for 1 zone(s)

Bypass type : Internal Bypass (Automatic and Manual)

Crest factor : Up to 5 : 1

Harmonic distortion : Less than 5 % at full load

Maximum configurable power in VA: 16000 VA

Maximum configurable power in W: 11200 W

Product certification : C-tick, CE, GOST, VDE, Standard EN 50091-1, EN 50091-

2,EN 55022 Class A,EN 55024 ,EN 60950 ,IEC 60950

Ambient air temperature for operation: 32…104 °F (0…40 °C)

Ambient air temperature for storage: 5…113 °F (-15…45 °C)

Storage altitude: 0…15000 ft (0…4572 m)

Battery type: Lead-Acid battery

Additional information Configurable for 220 : 230 or 240 nominal output voltage

Extendable runtime :1

Included battery module: 2

Typical recharge time: 3 h

Battery life: 5 year(s)

Battery charging power : 574 W rated

Battery type Lead-acid internal included

Control panel: Multi-function LCD status and control console

Height: 36.9 in (937 mm)

Width: 19.02 in (483 mm)

Depth: 28.6 in (726 mm)

Product weight: 484.03 lb(US) (219.55 kg)

Mounting location: Front

Mounting preference : No preference

Mounting mode: Not rack-mountable

Mounting mode: Tower

Provided equipment CD with software

Documentation CD

Installation guide

User Manual

Web/SNMP Management Card: 2

Number of power module filled slots: 2

Number of power module free slots: 3

Additional specification: 4kVA power increments

Product or Component Type :Battery accessory

Number of rack unit: 13U

Number of cables: 1

Battery Type: Lead-Acid battery

Included Battery Modules: 9

Ambient Air Temperature for Operation: 32…104 °F (0…40 °C)

Operating altitude: 0...10000 ft

Relative Humidity :0…95 %

Ambient Air Temperature for Storage: 5…113 °F (-15…45 °C)

Storage altitude: 0…15000 ft (0…4572 m)

Product or Component Type Power module

Main Input Voltage: 400 V 3 phase

Main Output Voltage: 230 V

Rated power in W: 2800 W rated power in VA: 4000 VA

Output connector type: Hard Wire 3-wire (H N + E) for 1 zone(s)

Number of rack unit: 4U

Input Frequency: 45...65 Hz auto-sensing

Efficiency at full load: 290...480 V 3:1

4. OEM Letter of Authorization Requirement

Please confirm whether an OEM Letter of Authorization must come directly from

APC/Schneider Electric, or whether a letter from an authorized distributor/reseller is acceptable.

Only if the distributor/seller has been authorized by OEM to issue such a letter.

5. Required Electrical Configuration and Component Compatibility

Please confirm the required electrical configuration for the UPS system, including input voltage, output voltage, phase, frequency, and compatibility between the listed

208V, 220/230/240V, and 400V 3-phase components.

(See response to Question 3)

6. Delivery Timeline and Customs Clearance

The RFQ requires delivery no later than 30 days after award. Does this 30-day requirement apply to delivery to the U.S. Despatch Agent, delivery to U.S. Embassy

Nepal, or both? If customs clearance is required in Nepal, is the customs clearance period included within the 30 days?

Quoters may submit a timeline for delivery to US Embassy Nepal indicating Custom

Clearance details. The capacity of the vendor to be able to deliver the items to final destination is a part of technical evaluation.

7. Scope of Requirement: Supply and Delivery Only vs. Installation

Please confirm whether the requirement is strictly supply and delivery only, or whether installation, commissioning, testing, or connection to existing

UPS/electrical systems is required.

Installation is not included.

8. VAT Quotation Requirements

Please confirm how VAT should be quoted if the offeror is a U.S. company delivering to Kent, WA versus a local/Nepal delivery.

For VAT, applicable to local deliveries, it must be mentioned as a separate line-item as allocated in the solicitation document.

9. Defense Base Act Insurance Applicability

Please confirm whether Defense Base Act insurance is required for this supply-only delivery requirement if contractor personnel are only involved in delivery and no installation or on-site technical work is performed.

Not required.

10. We previously submitted our quotation for Notice ID 19NP4026Q0019 – DT

ICASS UPSs and EBMs. We have recently noticed that the solicitation has been extended.

Could you please confirm whether we need to submit our quotation again due to the extension, or if our previously submitted proposal remains valid and will continue to be considered?

You will need to consider price validity of your quotation.

Prices should be valid for 45 days from the new due date.

11. We are currently working with the manufacturer to secure an accurate quote based on the listed equipment.

Could you please provide details on how the shipment needs to be handled? This information will allow us to coordinate effectively with our freight forwarder.

Additionally, would it be possible to extend the solicitation deadline until the end of the week? This would grant us the necessary time to provide an accurate quote inclusive of the required shipping and receiving logistics.

The deadline for queries submission was 18-June-2026, so there will be no further extension to the current deadline of 16-July-2026 1659 Hrs Kathmandu Local Time.

Kindly refer to Section 1 (Pages 6 to 11) of the Original Solicitation Document for details on shipment.

If supplying till Kent, WA and transportation till final destination to US Embassy

Nepal, Kathmandu, Nepal needs additional requirements as per the OEM, kindly mention so in your quotation along with any additional charges that may be applicable due to this.